Administrative Support Specialist , Geneva, Switzerland

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Switzerland

City: Geneva

Office: FAO Liaison Office Geneva

Closing date: Monday, 2 August 2021

2102058

Administrative Support Specialist

Job Posting: 19/Jul/2021

Closure Date: 02/Aug/2021, 9:59:00 PM

Organizational Unit : LOG

Job Type: Non-staff opportunities

Type of Requisition : PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Switzerland-Geneva

Duration : 11 Months

Post Number : N/A

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background, and culture

Qualified female applicants, qualified nationals of non-and under-represented member nations, and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates, therefore, will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Setting

The Liaison Office with the United Nations in Geneva is responsible for the liaison with the Government of Switzerland, the country’s civil society and the International Organizations based in Geneva, Switzerland. Considering the presence of a large number of international organizations, Member States and Non-Governmental Organizations, which provides a significant platform for engagement and partnership with key stakeholders, the Liaison Office i) ensures that relevant FAO Governing body decisions and the overall work of the organization are brought to the policy dialogues, mechanisms and relevant discussions in Geneva; ii) promote and raise awareness on FAO’s technical work and activities, among Member States and Organizations in Geneva, and the general public; iii) serve as the focal point for the 15 Member States that are accredited to FAO from Geneva and two from Berlin.

The position is located in Geneva, Switzerland

Reporting Lines

The Administrative Support Specialist will report to the Director of LOG

Technical Focus

Administration, Information management, Public relations

Tasks and responsibilities

Provide daily administrative and secretariat support to the Director LOG under strict confidentiality, working closely with Director Office Assistant and the Administrative Officer;
Receive, review all incoming mail, manage incoming mail, screen telephone calls, welcome visitors.

Manage the Director’s calendar and take official appointments as required.

Assist with preparation of LOG meetings related to the Director as well as in consolidating an overview and monitoring system of the meetings of direct interest to the Office.

Assist in preparation of meetings at LOG. Room booking for facilities in the Palais.

Assist in managing publication stocks at LOG in consultation with Professional staff and keep library up to date.

Ensure relevant circulars, press releases, directives and reports and other information that constitutes LOG memory are included in the physical and electronic archive.

Cover the Director’s Secretary work during any temporary absence.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Secondary school education.

Three years of progressively responsible administrative, and office management experience

Working knowledge of English and limited knowledge of French

Good knowledge of the MS Office applications, Internet and office technology equipment.

Swiss national or resident in the country with a regular work permit.

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Thorough knowledge of communication and documentation standards

Timely and efficient delivery of office support services and on the overall output of the work unit.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).

Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org

Applications received after the closing date will not be accepted.

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.

For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered. Candidates are requested to attach a letter of motivation to the online profile. If you need help, or have queries, please contact: Careers@fao.org

Link to the organization’s job offer: https://unjobs.org/vacancies/1626808604683