Project Assistant, Zamboanga City, Philippines

Organization: IOM - International Organization for Migration

Country: Philippines

Field location: Zamboanga City

Office: IOM in Zamboanga City

Closing date: Thursday, 12 August 2021

Country: Philippines

Organization: International Organization for Migration

Closing date: 12 Aug 2021

Position Title: Project Assistant

Duty Station: IOM Philippines Country Office (Zamboanga City)

Classification: General Service Staff, Grade G5**

Type of Appointment: Special short-term graded, Nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 12 August


Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the overall supervision of the Head of Satellite Office in Zamboanga and direct supervision of the Senior Programme Assistant, the successful candidate will be responsible and accountable for the implementation of Transition and Recovery Unit (TRU) projects in Zamboanga, Basilan, Sulu, and Tawi-Tawi (ZamBaSulTa) in line with IOM policies, standards, and commitments.

Core Functions / Responsibilities:

In close coordination with and under direct supervision of the Head of Satellite Office in Zamboanga, liaise and coordinate with the programme team, thematic specialists, and consultants in the operational requirements of the TRU programme implementation in ZamBaSulTa.

Provide coordination and technical assistance to IOM field teams, implementing partners, and external consultants including timely and quality submission of monthly work plans, project reports, collection of means of verifications, collection of relevant administrative documentations, and circulation of information among IOM Philippines colleagues.

Support programme team in identifying and establishing linkage and coordination to relevant government line agencies, local authorities, civil society organizations, thematic clusters/groups and other stakeholders which support Social Cohesion and Peacebuilding effort in ZamBaSulTa.

Identify and report critical gaps seen in implementation of TRU projects and recommend for appropriate solutions to expand IOM programming in ZamBaSulTa.

Support and facilitate community engagement processes such as consultations, focus groups discussions, information campaigns, and trainings by promoting active participation of community-based organizations, civil society organizations and other groups.

Liaise with local partners and relevant stakeholders implementing other social cohesion and peace building programs in ZamBaSulTa for possible collaboration and avoid duplication of activities.

Support the Programme’s visibility and stakeholder engagements, as required.

Undertake duty travel to support the team and other colleagues, as required.

Perform such other duties as may be assigned.

Required Qualifications and Experience


University degree in Social Work, Community Development, or a related field from an accredited academic institution with three years of relevant professional experience.

High School degree in the above fields with at least five years of relevant professional experience.


Experience in managing or implementing social cohesion, peacebuilding, and community development projects; and assistance for vulnerable individuals or communities, preferred.

Experience in community facilitation, local governance processes, Mindanao peace and development issues, and adult education is a distinct advantage.

Knowledge of humanitarian, peace and development context in Mindanao, a distinct advantage.

Experience in supervising the implementation of administrative control procedures.


In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.

Knowledge of UN and bilateral donor programming.

Strong coordination and communication skills; and

Knowledge of community organization.


English and French are the working languages of the UN Secretariat. For this position, fluency in English and Tagalog is required. Knowledge of any BaSulTa languages (i.e. Sama, Tausug, Yakan) is desirable.


Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies

The incumbent is expected to demonstrate the following values and competencies: Values - all IOM staff members must abide by and demonstrate these three values:**

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies - behavioural indicators level 1*

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.

How to apply:

In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and résumé highlighting the required education and experience or a duly completed IOM Personal History Form. To access the form, please click this link (four pages).

Interested candidates are invited to submit their applications via not later than

12 August 2021. Position title and SVN Number

(SVN 015 2021 - Project Assistant) should be specified in the SUBJECT field.

Only shortlisted candidates will be contacted.


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