Private Sector Fundraising Associate (Administration), New Delhi, India

Organization: UNICEF - United Nations Children’s Fund

Country: India

City: New Delhi

Office: UNICEF Delhi

Grade: G-6

Closing date: Wednesday, 18 August 2021

Internal & External Advert: Private Sector Fundraising Associate (Administration), G6 (Fixed Term), New Delhi, India, South Asia Region (SAR) (Post no. 63261)

Job no: 543600

Position type: Fixed Term Appointment

Location: India Division/Equivalent: Kathmandu(ROSA)

School/Unit: India

Department/Office: New Delhi, India

Categories: Support: Communication, Support: Operations

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Click here to learn more about UNICEF: https://youtu.be/43aiG4w2q_M

For Every Child, AN ADVOCATE:

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life in its social, political, economic, civic and cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, nutrition, education and protection of a society’s most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

Under the general supervision of the Chief Resource Mobilization & Partnerships the incumbent performs administrative support functions, which will include management of Supply, HR, Travel, Logistics and other operational issues for the section.

Resource Mobilization as a section manages all fund-raising activities for UNICEF India as well as engagements with the private sector. This does require coordination with different sections for ensuring all processes related to supply & procurement, personnel within the team, processing of payments etc. are supported through coordination and action on the UNICEF SAP platform. This position will be responsible for managing these transactions as well as maintaining reports to support monitoring of budgets along with administrative support.

Key functions/accountabilities:

Under the guidance of the Chief Resource Mobilization & Partnerships (RMP), support to monitor funds commitment/utilization and prepare monthly status report on budget monitoring systems. Ensure the data is available and updated on a regular basis, based on different funding channels like Cost Charging, Dynamo Fund, Investment Fund etc.

In consultation with the Supervisor oversee RMP’s extensive procurement: raise/close supply-related requisition documents, ensure timely goods/services receipts (and confirmation in Vision), as per approved process. Coordinate with Supply & Procurement section (S&P) and take timely action for the management/follow up of transactions and draft payment requests. In Vision, ensure thorough follow up of suppliers‘ contracts/extensions (including preparing timely renewals of LTAs and extensions of contracts) and ensure timely allocation of funds. Also to review and process all invoices, maintain record of all transactions and monitor funds commitment/utilization, prepare status on budget availability, initiate change of funding source and highlight potential gaps. By consolidating the actions above, to collate and finalize the RMP Supply Plan, periodically monitoring the same to ensure procurement is on track and update the same for S&P reporting.

Organize meetings and coordinate diaries for RMP as required by heads of RMP units. Prepare the agenda and minutes of meeting and circulate the same and act as a safe custodian of all meeting minutes. Act as a focal point for follow up on the audit observations of the section and ensure collating inputs from all for closing the same. Also facilitate submission of RMP’s annual workplans.

Support RMP section in coordinating (i) the onboarding of new staff members in the section and (ii) documentation required for the contract extensions of personnel in the section.

In support of all RMP teams, update all RMP’s Knowledge Management related content on a timely basis (weekly or monthly as relevant to specific content).

Liaise with Travel Unit to ensure efficient organizing and management of travel for the RMP team, including liaising with Travel Unit for travel options and with Admin Unit for timely issuance of visas for travelers and Visa Notes for visitors. Custodian for All TRIP reports of the section including collating the action points from these TRIP reports and follow up on the completion. Obtain security clearance for the travel of Chief RMP and other senior team members.

To qualify as an advocate for every child you will have...

Completion of secondary education. Technical or university courses related to the field of work and job description is an asset.

Minimum 6 years of experience in the field of administration and/or operations. Basic knowledge of supply and public procurement. Experience of working in marketing or fundraising environment will be considered as an asset.

Fluency in English and knowledge of Hindi is required. Knowledge of another official UN language will be considered as an asset.

For every Child, you demonstrate...

Core Values (Required)

Care

Respect

Integrity

Trust

Accountability

Competency Areas:

Builds and Maintains Partnerships [I]

Demonstrates Self and Ethical Awareness [I]

Drive to Achieve Impactful Results [I]

Innovates and Embraces Changes [I]

Works Collaboratively with Others [I]

Thinks and Acts Strategically [I]

Manages Ambiguity and Complexity [I]

View our competency framework here .

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

This position is based in New Delhi (India).

Selected applicant will have an initial two (2) year fixed-term contract, with possibility of extension, subject to satisfactory performance.

Only shortlisted candidates will be notified and advance to the next stage of the selection process, which involves various assessments.

Link to the organization’s job offer: https://unjobs.org/vacancies/1628202098320