Programme Associate, Washington, United States

Organization: WFP - World Food Programme

Country: United States

City: Washington

Office: WFP Washington, United States

Grade: G-6

We are seeking to fill a Fixed Term position of Programme Associate G6 based in the WFP Washington Office.

Please note that this vacancy announcement is being issued internally and externally.

WFP seek candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Applicants must reside within commuting distance to the office location in the duty station Washington, USA, and be US Residents holding a valid US passport and/or identity card, or a valid Permanent Resident Card/Green Card to live and work in the country.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme (WFP) is the largest humanitarian organization in the world. With headquarters in Rome, Italy, WFP has 20,000 staff worldwide. WFP is committed to delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. In 2020, WFP assisted 114 million people. The WFP Washington Office (WAS), located in Washington, DC, aims to maximize potential resources from the US Government and private sector. WFP Washington staff liaise with USG partners, including the US Agency for International Development (USAID), US Department of Agriculture (USDA), and the US Department of State, in processing bilateral grant contributions.

JOB PURPOSE

The role of the Programme Assistant (PA) is directly connected to the core activities of WFP WAS. Each PA covers specific regions and performs technical work under the direction and supervision of a Partnership Officer (PO)and providing technical input, support, and advice to the respective POs on a daily basis.

The Programme Associate (PA) reports to a Partnership Officer (PO) and the Team Lead of the Grants Management Team. The PA will be a critical member of the Grants Management Team, and will work across all program areas, including collaborating with WFP headquarters units, such shipping and programming, to ensure effective and efficient grant management processes. The primary purpose of the position is to ensure and oversee the timely and accurate submission of USAID funding proposals and review of cost sheets that are aligned to donor policies and WFP’s own policies and guidelines. This also involves the provision of technical input, support and advice to respective POs and the registration of United States Government (USG) contributions and forecasts in accordance with standard provisions of the donor as well as WFP’s general rules and financial regulations. The selected incumbent will be expected to demonstrate cognitive capacity, in-depth understanding of complex issues, independence, competence, and initiative and must have a strong sense of judgment to ensure necessary prioritization of their multi-tasked work and ability to deal with unforeseen operational problems on a daily basis. The PA will be required to have good problem-solving approach, excellent communication skills (verbal and written) and ability to work under pressure while working well in a multicultural and multi-disciplinary work environment.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines.

Provide specialized project management support to specific and/or defined programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.

Within the specific area of responsibility, prepare a range of reports and data analysis (e.g. food assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.

Ensure and/or perform accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders.

Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.

Coordinate and communicate with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.

Support the capacity building of WFP staff, cooperating partners and national government within the specific technical area.

Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.

Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.

Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essential

Experience in grant management processes

Experience providing technical input for the implementation of project/programme

Experience handling data and information statistics with attention to detail, and a process and system mindset.

Strong ability to prioritize and synthesize information in an analytical and systematic manner.

Experience working with Microsoft Office Suite, especially with Excel and MS Word and the ERP systems (specifically SAP Software)

Desirable

Familiarity with USAID funding policies, regulations, processes and technical requirements

Knowledge of US Government food assistance programs

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: Six or more years of progressively responsible work experience in the relative business stream (including one year at the G5 level for internal candidates).

Language: Working knowledge (proficiency/FAO level C) of English.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

Tags data analysis emergency preparedness financial regulations food security project management public transport quality control

Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

Create an "I will"/"We will" spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Programme Lifecycle & Food Assistance : Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.

Transfer Modalities (Food, Cash, Vouchers) : Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

Broad Knowledge of Specialized Areas : Understands basic technical concepts and data and their relevance to food assistance programmes.

Emergency Programming : Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

Strategic Policy Engagement w/Government : Understands and applies basic principles of engagement with government counterparts at the national or local level.

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit http://www.wfp.org and click on: ‚Our work‘ and ‚Countries‘ to learn more about WFP’s operations.

Applicants must be :

US Residents holding a valid US passport and/or identity card or a valid Permanent Resident Card/Green Card.

Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station (2121 K Street, NW - Suite 800A - Washington, DC 20037).

Link to the organization’s job offer: https://unjobs.org/vacancies/1628713463181