Senior Programme Assistant (G6), OSCE Mission to Skopje, Skopje

Organization: Organization for Security and Co-operation in Europe (OSCE)

Closing date: Monday, 13 September 2021

Background:

OSCE field operations are the front line of the OSCE’s engagement on the ground, supporting host authorities in fulfilling OSCE commitments and implementing a comprehensive approach to security. The OSCE Mission to Skopje is the Organization’s longest-serving field operation working on inter-ethnic relations, early warning, the rule of law, democratic governance and transnational threats and organized crime.

Tasks and Responsibilities:

Under the guidance and supervision of the Chief of Democratization Unit, the incumbent will be responsible for assisting in a wide range of project management, administrative, financial, logistical and coordination tasks dealt with by the Democratization Unit, more specifically:

Contributing to the development of policy and strategic papers as well as project documents, through research, data collection and analysis;
Conducting needs assessment for project identification and development and identifying possible activities/interventions;
Coordinating, monitoring and participating in the implementation of projects activities, often in a leadership role and/or as a trainer/presenter/mentor to the participants, and providing inputs in the preparation of progress and final project reports;
Conducting research and analyses on democratization related topics; drafting briefing materials, presentations, reports, publications (e.g. guidelines, toolkits, manuals) and other relevant documents within the democratization portfolio;
Liaising, developing and maintaining contacts with stakeholders and project partners - domestic and international interlocutors, government officials at local and central levels, civil society actors; Exploring opportunities for cooperation and facilitates coordination of activities; Preparing minutes and reports of the meetings;
Contributing to the formulation, monitoring and updating of project budgets and subsequent administrative facilitation of project and non-project activities; Preparing Purchase Requisitions in the IRMA/ORACLE system; performing related transactions and projects financial reporting;
Translating written materials and correspondence used for the needs of the programme; Performing simultaneous and/or consecutive translation for meetings, appointments, or other business communications with staff, consultants and partnering organizations‘ staff;
Performing other duties as assigned.

Necessary Qualifications:

Citizenship of or permanent residence in the Republic of North Macedonia;
Secondary education, supplemented with formal training in the field of project management, office administration, economy, law, political sciences, social sciences, languages or related fields;
Minimum (6) six years‘ experience in administrative work with sound knowledge of accounting, budgeting and financial management;
Thorough knowledge of concepts related to democratization issues and legal framework of central and local governments, inter-ethnic relations, elections, youth and education;
Excellent written and oral communication skills in English and in local languages;
Established ability to translate and interpret to and from English;
Computer literate with practical experience with Microsoft packages;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity and an ability to integrate a gender perspective into tasks and activities.

Remuneration Package:

Monthly remuneration, subject to social security deductions, is approximately EUR 1,564.00.

Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

If you wish to apply, please use the OSCE’s online application link found under https://jobs.osce.org.

Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered.

The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Requisition ID: DEM00001V

Contract Type: Fixed-Term

Grade: G6

Location: OSCE Mission to Skopje, Skopje

Posting Date: Aug 20, 2021

External Closing Date: Sep 13, 2021

Target Start Date: Oct 15, 2021

Job Type: Contracted

Job Level: General Services

Employee Status: Fixed Term

Schedule: Full-time

Education Level: High School Diploma / (GED)

Link to the organization’s job offer: https://unjobs.org/vacancies/1629665085093