HR Planning Officer, Budapest, Hungary

Organization: UNHCR - United Nations High Commissioner for Refugees

Country: Hungary

City: Budapest

Office: UNHCR Global Service Centre Budapest

Closing date: Wednesday, 1 September 2021

Eligible Applicants: This Job Opening is available to eligible UNHCR staff members and external applicants.

Procedures and Eligibility: Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Applicants must be nationals of Hungary, and be locally recruited within the country of their employment.

Duties and Qualifications: HR Planning Officer

Organizational Setting and Work Relationships

The Human Resources Planning Officer is a specialized function in Human Resources addressing requirements and planning of staff and positions for the Organization as a whole; as such, the position is normally located in Headquarters in the Division of Human Resources (DHR). The incumbent works across DHR and with managers in Divisions, Bureaux and operations as well as with counterparts other UN and International Organizations in the area of Organizational Design, Job Evaluation and Strategic Workforce Planning. The HR Planning Officer may have a job specialization and will work towards:

Organizational structures to support the organizational entities in achieving their objectives, including the guardianship of the office designations and organizational charts for the Organization.

The evaluation and classification of jobs as per standards of the International Civil Service Commission, including the guardianship of the Organization’s job descriptions and positions.

The alignment of the workforce with the evolving nature of the organization’s work, including the guardianship of the skills catalogue and the HR dashboards.

The HR Planning Officer normally reports to a Head of Unit. The job may have direct supervisory responsibility.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.


Engage with HQ divisions and entities as well as regional bureaux, country/multi country offices, as applicable and at the appropriate level, to provide advice, guidance and information on jobs, structures and workforce planning.

Provide assistance to management in the design of organizational structures and the development of jobs that support the fulfilment of the Organization’s mandate within existing constraints.

Develop and maintain the content of the intranet landing page for the relevant HR Planning function to provide information to staff at large.

Analyse and draft comments to budget proposals to ensure consistency with HR policy, organizational design norms and resource allocation instructions.

Participate in the design and development of training material and guidelines for HR staff reference.

Contribute to the delivery of workshops, briefings and communication materials aimed at supporting HR professionals in HQ and in the field.

Support the analysis of the relevant policies and practices from other UN agencies for compatibility and suitability, in particular in the area of jobs and skills; keep abreast of new trends and standards and assist in the development of best practices.

Contribute to the preparation of communication, guidelines and policy material related to the function.

Perform reviews of individual or for groups of positions through the examination of job descriptions, organisation charts, mission-and evaluation reports, audit-and inspection reviews, and direct interviews with incumbents and supervisors of posts.

Evaluate jobs and organizational structures to propose improvements in methods, models and processes for the prevention or solution to gaps and overlap.

Prepare analytical and statistical reports and other reports as required.

Liaise with key stakeholder related to the ERP and other software systems and tools to ensure the systems meet the organizational needs related to the relevant area.

Perform other related duties as required.

Strategic Workforce Planning

Apply strategic workforce planning principles to analyse past and current trends and changes in patterns related to the organization’s workforce to support the development of strategies to align jobs to needs, the mitigation of gaps and overlaps.

Maintain the skills catalogue current and the HR dashboards functional.

Provide guidance to HR staff in Operations in the area of Operational Workforce Planning, provide tools and metrics to ensure a standard approach.

Organizational Design

Maintain the knowledge of UNHCR’s current structures in a consultative manner with the relevant areas in order to safeguard the organizational charts, number and type of offices for use in external reporting.

Carry out situational analysis of the current organizational design and structures.

Make recommendations leading to better structural consistency between operations, engaging in field missions where relevant.

Contribute to the implementation of appropriate change management processes associated with organizational design activities.

Contribute to reviews of UNHCR’s organizational structures and internal consultations on all aspects of organizational design.

Job Evaluation

Review and classify UNHCR job descriptions in accordance with the ICSC Master Standard methodology, inlcuding the management of related systems for classifying positions according to the nature of work performed and the value of that work to the Organization.

Review position management requests, identify gaps in submission and liaise with the originating functional areas and country offices.

Advise and assist managers in the process of post classification that leads to the establishment of final job description and its grade level. This involves providing guidance to the managers to design the job description in a manner reflective of the assigned functions to the Job and its accountability.

Ensure that Job Evaluation and position data are maintained in an electronic data base in an easily retrievable manner for analysis purposes.

Minimum Qualifications

Education & Professional Work Experience Years of Experience / Degree Level For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education Business Administration; Human Resources; Public Administration; or other relevant field. (Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses Not specified. (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience Essential 6 years of previous relevant HR experience required. Experience working in the area of Strategic Workforce Planning, Job Evaluation or Organizational Design. Experience in managing HR projects and in supporting large-scale organizational change initiatives. Desirable Experience with ICSC job classification systems. Experience with ERP systems. Experience in working in Field Operations. Knowledge of job design concept and techniques. Thorough knowledge of policies, rules and procedures applicable to HR management in the UN system.

Functional Skills HR-ICSC Job Classification methodology and practice; HR-Job Design concepts and techniques; HR-Operational Workforce Planning; HR-Succession Planning and Management; HR-HR data and people analytics; HR-Organizational Design Concepts and Techniques; HR-Strategic Workforce Planning; (Functional Skills marked with an asterisk* are essential)

Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies: Competencies as defined in Job Profile

Language Requirements: Please also note that English is essential for this Job Opening. See below for this postion’s Operational Context

Operational Context

Operational Context

Nature of the Position

The Human Resources Planning Officer is a specialized function in the Division of Human Resources responsible for the evaluation and classification of positions for UNHCR as a whole. The incumbent works across DHR and with managers in Divisions, Bureaux and operations as well as with counterparts other UN and International Organizations in the area of Job Evaluation. The HR Planning Officer evaluates and classifies job descriptions as per standards of the International Civil Service Commission, including the guardianship and maintenance of the Organization’s job descriptions. As such, in-depth knowledge of the ICSC Master Standard job evaluation and classification methodology is essential to carry out the function and experience of job evaluation and classification is desirable. The incumbent will manage the job evaluation team, which includes another professional position and four general service staff. The Human Resources Planning Officer works with all functional areas of the organization and will need to maintain the job descriptions as well as the functional group structure. The incumbent will also work with technical staff to ensure job descriptions are accessible and functional in the ERP and the intranet. The Human Resources Planning Officer works as part of a team within SWSPS that works toward providing coherent reviews of budget submissions as well as guidance and support to HQ and operations in the field, including structural and staffing reviews. The incumbent will work within a larger team of closely inter-related HR planning functions.

Living and Working Conditions The position is based in UNHCR’s Global Service Centre in Budapest, which hosts a large UNHCR workforce of varied functions. Budapest, as the capital of Hungary, has very good infrastructure, health, education, banking, and recreational facilities. Budapest is H category duty station. There are no specific persistent security concerns. Staff members at all times need to take responsibility for their own personal and residential security.

As monitored and reported by various UN, European as well as Hungarian organizations, the human rights policies of the current national government in Hungary are, however, not adequately protective of the rights of all. Accordingly, UNHCR will undertake any feasible interventions to support its personnel and their dependents, including those of varied backgrounds, orientations and abilities, in order to protect and accommodate a diverse and inclusive UNHCR workforce.

Additional Relevant Skills

IT-ERP (Enterprise Resource Planning) Functional Knowledge Desirable

HR-ICSC Job Classification methodology and practice Mandatory

HR-Job Design concepts and techniques Mandatory

MG-People Management Desirable

HR-HR data and people analytics Desirable

HR-Organizational Design Concepts and Techniques Desirable

Additional Relevant Certificates

Job Classification/Evaluation Desirable

Closing Date

The closing date is 01/09/2021 The position number is #10025667 BENEFITS: Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF). Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Link to the organization’s job offer: