Section Head (Publishing) (P5), Vienna, Austria
Organization: International Atomic Energy Agency (IAEA)
Office: IAEA Vienna, Austria
Closing date: Monday, 20 September 2021
Section Head (Publishing)(P5)
( 2021/0423 (011202) )
Organization: MTCD-Publishing Section
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2021-08-02, 2:34:31 PM
Contract Type : Fixed Term
Probation Period : 1 Year
The Department of Management (MT) provides a ‚platform of services‘ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States.
To facilitate the effective exchange and dissemination of information relevant to the IAEA’s work and mandate, the Division of Conference and Document Services (MTCD) coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.
The IAEA has an extensive publishing programme, implemented by MTCD Publishing Section which acts as the publishing house for the IAEA, producing a wide range of publications on nuclear related issues, online and in print. The Section provides high quality and adaptable publishing options that support the changing publishing and information dissemination requirements of the IAEA.
MTCD Publishing Section is responsible for offering a wide range of professional publishing services from author support, editing and production, graphic design, electronic publishing, printing and dissemination.
Reporting to the Director of Division of Conference and Document Services, the Section Head plans, coordinates and supervises all matters related to the end to end processes of publishing activities and services required by the Agency in delivering its mandate of disseminating technical and scientific information on the promotion of the use of atomic energy for peaceful purposes. The Section Head ensures a timely printing and distribution of documents to Member States and other Vienna-based organizations as required by the clients. The incumbent is responsible for the overall management of a large support service operation and coordinates the work and established service goals of the Section, providing publishing advice and promoting publishing best practice across the IAEA, through close collaboration with all stakeholders.
The Section Head is: 1) a leader and manager, providing guidance and managerial support to the publishing team, including the three Units: editing, production and dissemination; and planning resources with a view to achieving efficient and effective results in accordance with the Divisional objectives; (2) a service provider, ensuring the expeditious and efficient delivery of publishing services and advice to customers throughout the IAEA; (3) Chair of the Publications Committee to provide expert advice on publishing policies and practices; (4). Provides advice on policy issues relevant to publishing to the DIR-MTCD, DDG-MT and other Boards of the Secretariat, as required.
Functions / Key Results Expected
Lead and manage an innovative and effective team of professionals by promoting internal and external collaboration, and ensuring an effective balance of skills and resources.
Provides policy guidance to the Director of Division, on conceptual strategy development and management of the implementation of overall strategies and intra and inter-divisional publishing policies and procedures.
Plan and organize the work of the Section, guiding, motivating and supervising staff, providing growth opportunities, and ensuring delivery of services to the required quality and timeliness.
Develop a range of strategies for effective promotion of publishing products, through traditional and digital media.
Researches, analyzes and assesses the patterns of demand for services in consultation with heads of Technical Departments negotiates, formulates and implements solutions to issues affecting the delivery of the Division’s services.
Develop and maintain costing and information systems, and produce statistical statements, schedules, projections and reports on productivity, cost analysis and workloads.
Ensures that the outputs produced by the Units/Section maintain high-quality standards; that reports are clear, objective and based on comprehensive data.
Establish benchmarks and key performance indicators for publishing/printing operations, and especially in the editing area, in order to be able to measure progress, assess achievement of results and determine possible remedial actions.
Pursue systematically opportunities for new digital and electronic publishing alternatives. Monitor and apply solutions implemented by other UN bodies; cooperate closely with the Office of Public Information on this matter.
Fosters a working environment that combines individual and teamwork and communication among staff in the Section and across organizational boundaries.
Competencies and Expertise
Planning and Organizing
Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.
Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
Commitment to continuous process improvement
Assesses the effectiveness of functions and systems as well as current practices; streamlines standards and processes and develops innovative approaches to programme development and implementation.
Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.
Qualifications, Experience and Language skills
An additional degree or certification in business administration will be an asset.
A first level university degree in Publishing or related areas with an additional 4 years of relevant experience may be considered in lieu of an advanced university degree.
Advanced university degree in Publishing or related area, i.e. journalism, editing, English literature or relevant scientific areas.
A minimum of ten years of progressively responsible experience (preferably in the United Nations system, other intergovernmental organizations, or in the private sector at the international level) in managing a wide range of publishing services, such as editing, production and dissemination in context of technical and scientific publishing is required. A good working knowledge of related STM publishing issues such as copyright, marketing, publishing ethics and expertise in different publishing models (digital and print) as applied to books and journals is required.
Proven experience in managing large and diverse multicultural team and projects, notably building, leading and developing cohesive teams, determining clear goals, roles and responsibilities; providing feedback on performance and encouraging staff development is required.
Excellent writing and communication skills are required.
Proven management skills and experience in conducting negotiations is required.
Experience in the development and implementation of organizational and technological innovation and change management, preferably related to publishing services in an international multicultural setting is highly desirable.
Proven/practical experience in project management of large projects is highly desirable.
Experience with modern management information systems, planning or publishing workflow management applications and their implementation is desirable
Certification in project management desirable (Prince II or similar) is an asset.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $89837 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 44559*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
Link to the organization’s job offer: https://unjobs.org/vacancies/1630947993175