Project Assistant, Baku, Azerbaijan

Organization: UNDP - United Nations Development Programme

Country: Azerbaijan

City: Baku

Office: UNDP Azerbaijan Country Office

Closing date: Monday, 13 September 2021

Agency: UNDP

Title: Project Assistant

Job ID: 39588

Practice Area - Job Family: Democratic Governance

Vacancy End Date: (Midnight New York, USA) 13/09/2021

Duty Station: Baku, Azerbaijan

Education & Work Experience: G-Bachelor’s Level Degree - 3 year(s) experience

Languages: Required: Desired: Azerbaijani, English

Russian

Grade: NB2

Vacancy Type: National PSA

Posting Type: External

Bureau: Europe & the CIS

Contract Duration: 1 year NPSA with the possibility for extension subject to satisfactory performance

ONLY NATIONALS OF AZERBAIJAN ARE ELIGIBLE TO APPLY; ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED

Background

The project will serve the long-term objective of accelerating the development of sustainable tourism in Azerbaijan’s regional areas for the purpose of stimulating economic growth and improving community welfare, while protecting its unique social, cultural and environmental heritage. The project supports the achievement of the national goals reflected in the Tourism Strategic Roadmap, in particular Strategic Goal 3 that prioritizes developing various types of rural tourism and development of tourism infrastructure, and Strategic Goal 4, related to the establishment of the national tourism quality system. The State Programme on the Socio-Economic Development of Regions of the Republic of Azerbaijan for 2019-2023 also emphasises the promotion of rural tourism as one of the priorities for regional development in terms of the rational use of the natural potential of the regions and the improvement of employment opportunities and livelihoods of rural people.

The project is also fully aligned with the UNDP CPD priorities and directly contributes to the UNAPF/CPD Outcome 1: "By 2020, the Azerbaijan economy is more diversified and generates enhanced sustainable growth and decent work, particularly for youth, women, persons with disabilities and other vulnerable groups". The project contributes to Sustainable Development Goals 1 No Poverty, SDG 4 Quality Education, SDG 10 Reduced Inequalities, SDG 11 Sustainable Cities and Communities.

The project’s strategy was informed by a series of studies and reports that analyse the main challenges hindering the development of regional tourism and propose specific measures for improvement. These are: i) 2017 Final Report of the Data Collection Survey on Tourism Development in Azerbaijan, JICA;
ii) The Travel and Tourism Competitiveness Report 2017, World Economic Forum;
iii) Travel and Tourism Economic Impact 2018, Azerbaijan, World Travel and Tourism Council;
iv) Assessment Report of the Tourism Information Centres and Regions, 2018, ATB;
v) North-West Tourism Corridor Development Strategy, 2015, World Bank;
vi) Azerbaijan’s Economic Reforms Review, 2017, Centre for Analysis of Economic Reforms and Communication

Duties and Responsibilities

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
Maintain project correspondence and communication;
Collect, register and maintain all information on project activities;
Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
Contribute to the preparation and implementation of progress reports;
Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings;
Maintain project filing system;
Provide support to international consultants in the implementation of their tasks for the achievement of project results;
Assist in logistical organization of meetings, training and workshops;
Draft minutes of Project Board and other project-related meetings.

When necessary, work together with the Project Officer

Taken overall, the duties of the Project Assistant will cover:

Assisting the Project Manager in day-to-day management and oversight of project activities;
Assisting the Project Officer in matters related to monitoring and evaluation and knowledge resources management;
Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system

The Project Assistant will perform his/her functions under the guidance and direct supervision of UNDP Project Manager.

Competencies

Core Competencies:

Innovation-Level 2: Execute & Learn (Perform defined tasks)

Ability to make new and useful ideas work

Leadership-Level 2: Execute & Learn (Perform defined tasks)

Ability to persuade others to follow

People Management-Level 2: Execute & Learn (Perform defined tasks)

Ability to improve performance and satisfaction

Communication-Level 2: Execute & Learn (Perform defined tasks)

Ability to listen, adapt, persuade and transform

Delivery-Level 2: Execute & Learn (Perform defined tasks)

Ability to get things done

Functional Competencies:

Knowledge Sharing and Learning:

Shares knowledge and experience;
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Working in team

Ability to work in teams and across units effectively and shows conflict resolution skills

Self-management/Emotional Intelligence

Stays calm and maintains composure under stress or during a crisis, keeping disruptive emotions under control

Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs

Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively

Is realistic about own limits using support mechanisms as needed and maintaining an appropriate work-life balance

Senses the emotions of others, understanding their perspective, taking an active interest in their concerns

Fosters a positive outlook and maintains focus during period of stress and heavy work load, inspiring and guiding others towards goal achievement

Creates a climate of enthusiasm and flexibility, where people feel encouraged to give their best

Stands up to group pressure, not giving in out of a desire to please or to avoid confrontation and conflict

Promoting Organizational Learning and Knowledge Sharing - Developing tools and mechanisms

Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
Identifies new approaches and strategies that promote the use of tools and mechanisms

Job Knowledge/Technical Expertise

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it in work assignments;
Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments;
Have effective interpersonal and negotiations skills and ability to coordinate complex, multi-stakeholder projects and be able to think in a strategic manner on complex and difficult projects.

Strong drafting, presentation and reporting skills;
Excellent written communication skills.

Client Orientation

Anticipates client needs;
Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
Demonstrates understanding of client’s perspective

Required Skills and Experience

Education:

Bachelor’s degree in management, international relations, tourism, development, or other social sciences

Experience:

At least 3 years of relevant experience administration and or finance in development projects

Knowledge and experience working with the government counterparts, private sector, and other stakeholders will be an asset.

Experience in tourism and/or sustainable development fields is asset

Experience with UN and other international organizations would be asset

Languages:

Fluency in written and oral English and Azerbaijani is required;
Knowledge of Russian is an asset.

Link to the organization’s job offer: https://unjobs.org/vacancies/1631131885461