Human Resources Specialist, New York, United States

Organization: UNDP - United Nations Development Programme

Country: United States

City: New York

Office: UNDP New York, USA

Grade: P-4

Closing date: Friday, 17 September 2021

Agency: UNCDF

Title: Human Resources Specialist, P4 UNCDF New York

Job ID: 38934

Practice Area - Job Family: Management

Vacancy End Date: (Midnight New York, USA) 17/09/2021

Duty Station: New York, United States

Education & Work Experience: I-Master’s Level Degree - 7 year(s) experience

Languages: Required: Desired: English

French

Grade: P4

Vacancy Type: FTA International

Posting Type: External

Bureau: UNCDF

Contract Duration: 1 Year with possibility of Extension

Background

UNDP/UNCDF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP/UNCDF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The UN Capital Development Fund makes public and private finance work for the poor in the world’s 46 least developed countries (LDCs). UNCDF offers "last mile" finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development.

UNCDF’s financing models work through three channels: (1) inclusive digital economies, which connects individuals, households, and small businesses with financial eco-systems that catalyze participation in the local economy, and provide tools to climb out of poverty and manage financial lives; (2) local development finance, which drives structural transformation of localities through policy and regulatory reform, fiscal decentralization, innovative municipal finance, and project finance to unlock capital flows to the local level, combined local economic expansion and sustainable development; and (3) investment finance, which provides catalytic financial structuring, de-risking, and capital deployment to drive SDG impact and domestic resource mobilization. UNCDF was established by the General Assembly in 1966 and with headquarters in New York, UNCDF is an autonomous UN organization affiliated with UNDP.

The HR Specialist UNCDF is responsible for the transparent implementation of HR strategies in UNCDF in a way that is consistent with the objectives of the UNDP People Strategy 2030. He/she interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues for the entire organization. The HR Specialist promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale. UNCDF Human Resources (HR) function operates in close alignment with UNDP Office of Human Resources (OHR) and follows UNDP People for 2030 vision and strategy.

Under the day-to-day operational guidance and supervision of the Head Office of Finance and Management Services (P5) of UNCDF and under the overall substantive leadership of the UNCDF Executive Secretary/Director and Deputy Executive Secretary, the HR Specialist will provide technical leadership, managerial advisory services as well as administrative supervision in the area of HR. He/she will provide HR planning and management with innovative leadership demonstrating vision, oversight, knowledge management, coordination of HR strategy and implementation, capacity building, support for monitoring and evaluation and strategic partnership creation.

The HR Specialist supervises and leads the support staff of the HR Unit and will work in close collaboration with Finance, Procurement and Administration and ICT Teams in UNCDF with other OHR and GSSU HR/benefits teams/ units, as necessary to analyze strategic business needs, formulate HR strategies and implement corporate HR programmes to attract, develop, motivate and retain the most suitable talent for UNCDF and ensure successful UNCDF performance in HR management.

In this context and under the supervision of the Head Office of Finance and Management Services (FMS) P5, the HR Specialist is responsible for the delivery of a full spectrum of strategic HR services to UNCDF clients aimed to ensure that different UNCDF teams can attract and effectively manage required talent in the culture of high performance, innovation and informed risk-taking. The HR Specialist operates in a complex organizational environment requiring a solid understanding of UN Staff Rules and Regulations, UNDP policies and procedures and UNCDF’s mandate and new strategic framework and management.

Additionally, She/he acts as HR technical advisor to UNCDF Senior Management in addition to providing advice, guidance and support to UNCDF staff in Regional and Country offices performing HR functions and HR Focal Points (HRFP). She/he coordinates with OHR/UNDP on all matters related to UNCDF staff recruitments, contract management and appointments and entitlements related issues, maintaining a close working relationship with the UNDP Senior HR Business Partnering Advisor and team for UNCDF.

The HR Specialist promotes a collaborative client-oriented approach and contributes to foster staff engagement within UCNDF. The position supervises one HR Associate support staff and other HR consultants as part of the HR Team, within UNCDF Office of Finance and Management Services, part of UNCDF New York Headquarters.

This is a fixed-term position based in UNCDF New York headquarters, serving UNCDF internal clients globally.

Duties and Responsibilities

Summary of key functions:

Strategic HR Planning and Management

Workforce Analysis and Planning

Policy Implementation and HR Administration

HR Staff Development and Capacity Building

Management Excellence

Detailed Description: 1.

Strategic HR Planning and Management

Provide ongoing strategic guidance, interpretation and technical support to management of the staff of UNCDF in all areas of HR management.

Provide accurate and sound technical analysis, and effectively support the HR management and planning process as it relates to workforce planning, staffing, organization design, change management and other HR strategy planning and development deliberations that are consistent with the objectives of the UNDP People Strategy 2030. Assist senior management by identifying, addressing and monitoring gender and/or diversity disparities and inequities in Human Resources across all UNCDF practice-areas and units.

Liaise with BMS/OHR to support and contribute to corporate HR strategy formulation and local implementation. Advise on the applicability of new strategies and guidelines to UNCDF plans and activities. Provide feedback and make recommendations on the establishment and improvement of systems and internal controls, planning and change management and resolution of HR issues and problems.

Participate in or support strategic reviews and UNCDF management level deliberations to identify new trends, priorities and requirements. Participate in global workshops and meetings for the strategic planning of Human Resources/Information Technology/Supply.

Bridge the gap between corporate level priorities, the UNDP People Strategy 2030 and policy execution at the UNCDF level or corporate-directed initiatives such as knowledge practice, talent management, change management, workforce planning and learning.

2.

Workforce Analysis and Planning

Advise on effective and timely recruitment processes in the hiring, development and retention of the best talent available to support the strategic human resources needs of UNCDF.

Provide authoritative advice and recommendations to Senior Management, Head FMS and Practice leads, based on HR analytics.

Prepare HR reports, presentations, briefing notes based on the analysis of the workforce data.

Implement and recommend HR practices and strategic interventions to optimize the use of talent products/guidelines, and policies.

Analyze and provide advice on selection & recruitment initiatives at UNCDF level.

Support the human resources needs for international and national professionals, general service, and individual contractors by implementing proper and expedient recruitment procedures.

Ensure UNCDF human capital targets are met through the recruitment and retention of a diverse body of staff of the highest caliber. Promote equity, transparency, and consistency in the selection and placement of staff.

Ensure the establishment of a targeted approach to recruit specialized talent, focusing on filling UNCDF posts requiring specialized expertise. Support the establishment and implementation of results-oriented action plans for the workforce to coordinate specialized recruitment efforts with identified needs for UNCDF in the short-term, intermediate-term, and long-term.

Advise on and promote the implementation of a systematic approach to monitor and evaluate the measurable results of targeted recruiting efforts and its impact on UNCDF human resources with emphasis on all aspects required to achieve the Centre’s objectives for gender parity, diversity, and a supportive work environment.

Coordinate and actively liaise with UNDP Senior HR Business Partner (for UNCDF) in matters of HR strategy development and HR corporate initiatives for bureau, provides inputs to management plans, products, strategies, and tools.

3. Policy Implementation and HR Administration

Promote equity, transparency and consistency in the interpretation, determination, implementation, and administration of HR policy, procedures and guidelines on all HR related matters applicable to the staff.

Ensure timely, equitable, transparent and systematic administration of all HR benefits, entitlements, contract extensions and termination, performance management, promotions and other organization events.

Identify opportunities for UNCDF to support UNDP’s global HR priorities, campaigns and partnerships, and lead, advice or recommend new initiatives to adopt in Centre.

In close coordination with BMS/OHR, oversee the implementation and administration of equitable, transparent and efficient job classification system in compliance with the established job classification policy, guidelines, procedures and related requirements.

In cooperation with UNDP OHR and Organizational design and workforce planning unit, provide advice to UNCDF Senior Management on change management strategies, as required, based on corporate policy but with elements of innovation, using internal consulting models and process consultations.

Contribute to the development of organizational design solutions, including structural design options.

Advise UNCDF senior managers on implementation of structural changes through effective information sharing and problem solving.

Forecast risks and liaises with relevant stakeholders.

4.

HR Staff Development and Capacity Building

As a technical adviser to senior management, provide advice and guidance on human capital development, especially to meet the UNCDF organizational goals of gender equality, equity and diversity. Enhance HR management capacity of UNCDF and strengthen staff competencies to meet the organization’s present and future requirements in a way that is consistent with the objectives of the UNDP People Strategy 2030.

Support the UNCDF senior management team (SMT) in establishing staff learning and development priorities for the organization. In close coordination with relevant UNDP OHR units in New York and Copenhagen, conduct training needs analyses and review GSSC training/Learning plans and budget allocation. Support regional training programmes and monitor and evaluate UNCDF training and learning activities, leveraging UNDP Learning resources and capacity.

Determine training and learning needs in consultation with UNDP learning team in order to identify organizational competency gaps and gender/diversity imbalances. Plan and arrange workshops/learning programmes for organizational competency building. Advise on staff learning/development, career development, coaching and counselling that is gender sensitive.

Monitor staff/management issues and support/advise management and staff as appropriate to improve relationships and resolve the HR issues. Provide support to the staff-management bodies in the capacity of HR focal point for UNCDF.

5. Management Excellence

Promote management excellence in UNCDF by ensuring accountability in all areas of HR and by demonstrating a high level of skills in the management of staff resources including staff selection based on merit and the needs of the organization, staff aspiration and counselling, systematic and equitable performance management, and staff development and learning activities.

Effectively manage the human and financial resources (budget planning, management and monitoring) of UNCDF HR team and ensure resources are optimally utilized.

Monitor compliance with all systems and procedures and ensure management integrity and accountability with high quality standards in all activities in HR. Ensure the implementation of agreed audit recommendations in areas of HR Management. Advise on corrective measures to be taken and establish relevant internal controls.

Participates in corporate UNDP networks and maintains up-to-date knowledge of trends and best practices. Distill best practices and comparative experiences. Proposes quality enhancements in order to maximize policy impact and relevance.

Ensure the maintenance on UNCDP Operations Manual (HR Components) and intranet UNCDF SharePoint portal of comprehensive human resources information for staff and managers including standard operating procedures, process workflows, user guides and frequently asked questions.

Competencies

Core Competencies

Innovation: Ability to make new and useful ideas work.

Level 5: Creates new and relevant ideas and leads others to implement them

Leadership: Ability to persuade others to follow

Level 5: Plans and acts transparently, actively works to remove barriers

People Management: Ability to improve performance and satisfaction.

Level 5: Models high professional standards and motivates excellence in others

Communication: Ability to listen, adapt, persuade and transform.

Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others

Delivery: Ability to get things done while exercising good judgement

Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Technical/Functional Competencies

Human Resources Strategic Advice: Knowledge of HR business strategies and managerial issues and principles and the ability to provide strategic advice and innovative solutions.

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Stakeholder Collaboration & Partnerships: Ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support. Sets overall direction for the formation and management of strategic HR relationships contributing to the overall positioning of UNDP.

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Strategic Workforce Planning: Ability to make decisions that align with People for 2030 strategy, vision, and mission.

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Talent Management: Knowledge of talent management concepts, issues and principles and the ability to apply them to strategic and/or practical situations

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Organizational Development and Change Management: Knowledge of organizational development and change management concepts, issues and principles and the ability to apply them to strategic and/or practical situations.

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Team Building: Ability to work effectively with diverse groups of professionals towards common goals.

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Mentoring and Capacity Building: Ability to coach/mentor technical staff to enhance sustain capacity development.

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Required Skills and Experience

Education:

Master’s or Advanced University degree in Human Resource Management or Organization Development or related fields.Social Sciences: Business Administration, Public Administration, Organization Psychology, Psychology, Sociology, Economics, Development Economics, International Relations etc.

Experience:

Minimum 7 years relevant professional level experience in human resources management or must have held similar positions in other international organizations or has significant international human resources experience at a similar level., including at least 2 years of recent supervisory responsibility leading teams in a diverse team environment;
Familiarity with remote operating conditions and reporting lines would be an asset;
Familiarity with HR management, including talent acquisition and recruitment, in the UN system is a great advantage.

Familiarity with HR module in Oracle-based Enterprise Resources (ERP) is desirable.

Experience in the usage of computers and MS Office packages (MS Word, Excel etc.);
Demonstrated knowledge of integrated HR management systems would be an asset;
Work experience in a UN or a large UNDP Country Office is desirable, but not required.

Language Requirements:

Proficiency in English. (Excellent written, verbal and comprehension skills);
Proficiency in other UN languages especially French is considered a distinct advantage but not required.

Disclaimer

Important information for US Permanent Residents (‚Green Card‘ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Link to the organization’s job offer: https://unjobs.org/vacancies/1631132059257