Project Assistant (G5, ExB), OSCE Mission to Skopje, Skopje

Organization: Organization for Security and Co-operation in Europe (OSCE)

Closing date: Thursday, 30 September 2021

Background:

OSCE field operations are the front line of the OSCE’s engagement on the ground, supporting host authorities in fulfilling OSCE commitments and implementing a comprehensive approach to security. The OSCE Mission to Skopje is the Organization’s longest-serving field operation working on inter-ethnic relations, early warning, the rule of law, democratic governance and transnational threats and organized crime.

The OSCE Mission to Skopje is implementing the Extra Budgetary project "Assisting the National Authorities of the Republic of North Macedonia to Decrease the Risk of Weapon Proliferation and Misuse of Small Arms and Light Weapons (SALW)". The project aims to assist the Republic of North Macedonia to reduce the risk of weapon proliferation and misuse of SALW in the country through increasing the prevention, detection, analysis and investigative capacity of the Ministry of Internal Affairs (MoIA) and other Governmental Organisations.

Tasks and Responsibilities:

Under the direct supervision and the guidance of the National Programme Officer, the selected candidate will provide programmatic, project management, administrative, financial and logistic support to the Extra Budgetary project. More specifically, the selected candidate will be responsible for:

Assisting in planning, implementing, monitoring and evaluating project activities;
Assisting in the preparation of draft reports, financial and administrative documents, including expenditure reviews, travel and visa, consultancy and other contracts etc.;
Supporting the preparation and execution of programmatic events, such as workshops, trainings, programme conferences, as well as official and donor visits;
Assisting in the monitoring of the project’s implementation rates and spending patterns, and providing recommendations to improve financial planning and monitoring;
Assisting in the administration/preparation of purchase requisitions and in tracking budget expenditures;
Organizing project related events, including conference venues, hotels, and catering; providing administrative instructions to suppliers; organizing materials; researching background information and assisting with the preparation of presentations, notes, summaries and reports as required;
Organizing travel for participants in project related events, consultants and others as required;
Assisting the National Programme Officer in the financial and narrative reporting and performing interpretation and translation from/to local languages and English language;
Maintaining records management, i.e. paper and electronic filing system; archiving ExB project documentation;
Providing secretarial support in co-ordination and information sharing; maintaining the directory of project stakeholders; distribution of documents; drafting correspondence, scheduling meetings, receiving visitors, arranging meeting rooms, etc. as required;
Performing other duties as assigned.

Necessary Qualifications:

Citizenship of or permanent residence in the Republic of North Macedonia

Completed secondary education supplemented with training in administration or project management field

At least four (4) years of work experience in project related activities

Computer literate with practical experience with Microsoft applications

Preferably some experience with ORACLE applications, Integrated Resource Management Application system, DocIn database

Excellent written and spoken communications skills in English and local language(s)

Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities

Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deductions, is approximately EUR 1,360.00.

Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

If you wish to apply, please use the OSCE’s online application link found under https://jobs.osce.org.

Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered.

The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Requisition ID: MAN000004

Contract Type: Fixed-Term

Grade: G5

Location: OSCE Mission to Skopje, Skopje

Posting Date: Sep 9, 2021

External Closing Date: Sep 30, 2021

Job Type: Contracted

Job Level: General Services

Employee Status: Fixed Term

Schedule: Full-time

Education Level: High School Diploma / (GED)

Link to the organization’s job offer: https://unjobs.org/vacancies/1631222210156