Senior Procurement Services Specialist, Copenhagen
Organization: UNICEF - United Nations Children’s Fund
Office: UNICEF Copenhagen
Closing date: Monday, 20 September 2021
Senior Procurement Services Specialist, P4, FT, Copenhagen, Denmark #116960
Job no: 544394
Position type: Fixed Term Appointment
Location: Denmark Division/Equivalent: Field Results Group
Department/Office: Supply Division, COPENHAGEN
Senior Procurement Services Specialist P-4
2 year, Fixed-Term position
Procurement Services Centre (PSC), UNICEF Supply Division, Copenhagen
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
This position is situated in UNICEF’s Supply Division in Copenhagen. Supplies are essential to fulfill children’s rights. UNICEF procures and supplies over 5,000 products to address the needs of children supporting UNICEF’s ongoing programmatic activities, rapid supply response to emergencies, as well as procuring and supplying through procurement services essential commodities on behalf of governments and other partners in their efforts.
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does - in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life - in its social, political, economic, civic and cultural dimensions - her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens - addressing inequity - not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
UNICEF Supply Division (SD) leads the global supply function in UNICEF, delivering supplies and services for children. Of these supplies a large portion comes through the channel of Procurement Services (PS), where UNICEF procures and delivers on behalf of partners.
Procurement Services Centre (PSC) is responsible for general policy oversight on Procurement Services, Procurement Services activities and providing partnership, co-ordination and monitoring support to Supply Division Centers and Country Offices working on Procurement Services activities.
The Transactions Management Unit (TMU) within PSC is responsible for managing and having oversight of all operational aspects of Procurement Services for Partners: including governments, NGOs, International Funding Institutions such as WB, and lsDB, development partners such as JICA and other UN agencies; TMU manages screening and logging of all incoming requests and assigning to respective Business Units, including to TMU for warehouse orders, for issuance of Cost Estimates (CE), ensures consistent review and signatory of these, managing Partner expectations, overseeing and monitoring all PS transactions of the Division, identifies and establishes Key Accounts and Special Projects, Project monitoring including KPI monitoring. Operational support to Procurement Services Focal Points, acting Help Desk, follow up on complaint handling and overall operational improvements.
TMU is also acting as a normative Help Desk for the PS Function of the Division. With increased complexity of the transactions, the dedicated sub-unit for this normative role providing guidance, training, acting Help Desk, operational and system improvement projects (eg. CRM, Concept notes, DPs etc.), is essential.
Continued increase of transactions, increase in complex projects need more coordination, new crucial / demanding partnerships and initiatives with special transactional requirements and ways of working. The complexity including ICL and PSM elements for Special Projects calls for an increased focus and BU engagement on operations and especially important/critical projects, Key Accounts as well as "Complex" project management and coordination.
This position is based in Copenhagen in a sub-unit focusing on the design and execution of complex / special operations and projects and new initiatives (recent examples include the Supplies Financing Fund (SFF), Nutrition Match Fund,) and reports to the Procurement Services Manager (Transaction Management Unit).
How can you make a difference?
The Senior Procurement Services Specialist with the support from the PS Manager, will lead the sub-unit and will work in collaboration within PSC as well as with other centers to provide strategic leadership and support at the different phases of special projects and new initiatives (preparing of CE cover letters for complex and sensitive projects and transactions, managing and having oversight of all operational aspects falling under Procurement Services, ensuring correctness of transaction documents, consistent quality review and signatory in line with set table of authority), streamlining and monitoring of transactions (including oversight on KPIs) and partnership management from an operational aspect (e.g. GF (wambo), African Union) with particular focus on facilitating BU engagement throughout the process.
Key responsibilities will be:
Provides guidance, oversight and ensures execution of PS Key Accounts and complex / large requests (PS projects) as well as new initiatives, such as ACT-A Supplies Financing Facility (SFF), Nutrition Match Fund and GF (wambo) for example, across the Division and monitors management of PS requests of PS Focal Points of the unit and in BUs for the related projects, Key Accounts and initiatives.
Leads in the conceptualization and design of initiative and projects, especially from an operational perspective, and ensures aligned roles and responsibilities of assigned projects and initiatives across the different stakeholders and oversees and ensures successful project management is undertaken. Facilitates BU / PC engagement early on from planning to full execution including with other relevant stakeholders.
Identifies and mitigates PS operational risks by addressing the bottlenecks and gaps and improving the PS operational processes, in close collaboration with the P3, Normative unit and Unit Lead as well as with other units in PSC, other centres in SD, Country and Regional Offices.
Ensures and provides support and guidance to UNICEF Country and Regional Offices (CO/RO) on PS planning, processes and transactions through regular communications and workshops and visits.
Ensures and contributes to the establishment and appropriate use of templates including Cover Letters (e.g. For special projects and new initiatives).
Supports PS Manager in Partnership management representing and contributing on PS from an operational perspective.
Reviews and signs Cover Letters and other documents prepared by Business Units to ensure compliance with standards and avoidance of errors and in accordance with set table of authority.
Other tasks as may be requested
To qualify as an advocate for every child you will have...
Advanced University Degree in business administration, finance, project management or law.
A first level university degree (Bachelor’s) in a relevant technical field (as identified in JD), in conjunction with 10 years of relevant work experience may be taken in lieu of a Master’s degree
Minimum of eight (8) years of progressively responsible work experience in business administration, procurement or related field.
Proven expertise in project management related to the international public and commercial sector.
Knowledge of Public Procurement principles.
Experience / knowledge of IFI and international donor mandates, structures and procedures in the development area, particularly knowledge of procurement procedures for supplies and services (invitations to tender, bid preparation, evaluation).
Knowledge and experience of Procurement Services processes and guidelines.
Tags commodities help desk human rights procurement project management project monitoring resource mobilization
Fluency in English.
Experience in management of complex (multi-year, multi-country, multi-party) projects, resource mobilization experience, supply and transport management experience, and field postings.
Previous supervisory experience
Proficiency in French
For every Child, you demonstrate...
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are:
Nurtures, Leads and Manages People (2)
Demonstrates Self Awareness and Ethical Awareness (2)
Works Collaboratively with others (2)
Builds and Maintains Partnerships (2)
Innovates and Embraces Change (2)
Thinks and Acts Strategically (2)
Drives to achieve impactful results (2)
Manages ambiguity and complexity (2)
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
For UNICEF Fixed-Term staff, the 1-year time in post must be observed in order to apply for another position.
UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at: http://www.whed.net/
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: Sep 06 2021 Romance Daylight Time Application close: Sep 20 2021 Romance Daylight Time
Link to the organization’s job offer: https://unjobs.org/vacancies/1631130479534