Junior Project Coordinator (Private Sector), Rome, Italy

Organization: WFP - World Food Programme

Country: Italy

City: Rome

Office: WFP Rome

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Job Title: Junior Project Coordinator

Division: PPF - Private Partnerships and Fundraising Division

Duty Station: Rome, Italy.

Type of Contract: full-time regular Consultant

Duration: 11 months (expected start in January 2022)

Deadline for applications: 08.12.2021

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide: the needs are still immense and growing 821 million people in the world suffer from chronic hunger. WFP’s mission is to help the world achieve Zero Hunger in our lifetimes.

WFP and its partners believe that no-one should go to bed hungry and that individual and collective wellbeing can only be achieved if all children, women and men get the nutritious food they need to lead healthy, dignified lives. Each year, WFP works globally as an emergency responder , one that is often the first on the scene in the most difficult environments. WFP also works with partners to strengthen the resilience of communities most vulnerable to hunger and malnutrition through long-term development programmes aimed at boosting food security, local economies, education, employment and gender equality.

To contribute to a world with Zero Hunger, WFP is investing in and growing private sector fundraising and partnerships to reach more people. The Private Partnerships and Fundraising Division (PPF) is responsible for engaging the private sector (corporations, individuals, foundations) through high-impact partnerships in support of WFP’s strategic priorities, and through individual giving to build and retain support from the general public worldwide. Partnerships are both fundraising and technical in nature, with some bringing purely financial resources to the organization, whereas other bringing in-kind support, in the form of expertise and assets. PPF strives to mobilize funding, technical assistance, innovative solutions, visibility and awareness to help WFP fulfil its mission and operations. PPF also provides guidance to WFP Regional Bureaus (RBs), Country Offices (COs) and HQ Technical Units on partnership development, best practices, as well as compliance with rules and regulations for engaging with the private sector. Joining PPF is an exciting opportunity for experienced professionals to co-develop and implement our new private partnerships and fundraising strategy.

PURPOSE OF THE ASSIGNMENT

Reporting to the Special Assistant and Head of Admin, the Junior Project Coordinator will contribute to supporting senior leadership in coordinating the day-to-day operations of the division. Our ideal candidate is someone proactive, creative, reliable, flexible, and enthusiastic about working within a multicultural environment.

ACCOUNTABILITIES / RESPONSIBILITIES

Support the Special Assistant and Head of Admin to coordinate across projects to reach collective team goals.

Track strategy implementation activities and manage communication to meet deadlines, advising colleagues on due dates, and providing the team with agenda and action items for meetings, by using project management tools as support platforms

Monitor and report consistently project status to management, supporting in identification of potential conflicts and facilitating workload distribution.

Respond to queries of internal and external customers in support of the Special Assistant and Head of Admin

Facilitate communication within the team by overseeing the organization of regular divisional calls and establish innovative communication channels.

Support the Special Assistant and Head of Admin with the organization and coordination of divisional activities, social events, workshops, and meetings to promote an engaging and positive culture within the division both in-person and virtually.

Draft correspondence on behalf of senior management and occasionally for the Special Assistant and Head of Admin.

Develop a divisional calendar to help team leads have an overview of the upcoming engagements and improve planning process.

Each week draft a report outlining the engagements of the Directors for wider circulation within the division.

Support in the activities around planning and quarterly reviews by scheduling meetings, collecting information, reviewing templates, collecting feedback and streamlining information received.

Coordinate and follow up on the agreed next steps taken in the Steering Team of the division’s culture programme; review the progress of the project’s implementation, lead on creation of communication material on the programme and support in integrating the programme with the wider activities promoted in the organization.

With the support of the Special Assistant and Head of Admin, review the current onboarding on the administrative processes for new joiners and enhance the way information is communicated.

Develop user-friendly and visual material to support broader onboarding activities that will help new joiners understand WFP, its rules and regulations.

Prepare internal and external-facing presentations on MSPowerPoint and other applications/tools as needed to support organization of meetings, workshops, events and all-hands sessions

Take meeting minutes and assist with meeting facilitation when needed.

Manage files, documents and confidential assets creating a secure repository for internal use.

Ensure that divisional activities within your remit and oversight follow WFP Rules and Regulations. Other responsibilities as required.

DELIVERABLES AT THE END OF THE CONTRACT

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Successful support in coordination and tracking of divisional activities, including the creation of a divisional calendar.

Drafting of reports, research, briefing and presentation materials, including presentations to new staff and to external partners.

Reliable and timely organization of information, communications, confidential assets, and other materials, including consistent supervision of internal processes

Efficient coordination of divisional activities.

QUALIFICATIONS AND EXPERIENCE REQUIRED

Education

Completed high school education, a University degree in Business Management, International Management, International Relations, Political Sciences is a plus.

Work history

1-2 years progressive experience working in an administrative role, project management experience is highly desirable.

Technical expertise

Advanced computer skills in Microsoft Office applications: proficiency in Word and PowerPoint

Technically savvy with ability to use SharePoint and project management tool.

Demonstrated ability to work in a fast-paced environment.

Strong time management, research & analytical skills.

Soft skills

Highly organized with exceptional planning skills to deliver on commitments.

Outstanding attention to detail.

Ability to think creatively and strategically.

Excellent communicator with ability to work collaboratively with colleagues across different cultures, disciplines, and time zones.

Motivated and friendly team player with the ability to contribute to a gender-balanced, inclusive, and sound working environment.

Outstanding organizational skills, able to work to tight and multiple deadlines and prioritize workload.

Excellent written and verbal communication skills with all levels of management and staff.

Language(s)

Excellent command of spoken and written English

Intermediate knowledge of another official UN language would be a plus (Arabic, Chinese, French, Russian, Spanish).

Terms and Conditions

*short-listed candidates can be subject to written assessment*

Consultancy assignment renewable upon funding.

WFP offers a competitive compensation package which will be determined by role’s responsibilities and deliverables - please note that as per UN WFP policy the offer is not assessed on personal qualifications and expectations.

Visit the website for detailed information on working with WFP: http://www.wfp.org - Click on: "Our work" and "Countries" to learn more about our operations.

Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We greatly appreciate your interest in WFP and joining our mission to achieve Zero Hunger by 2030

Saving Lives, Changing Lives!

Link to the organization’s job offer: https://unjobs.org/vacancies/1637776661381