Programme Support Specialist, Beijing, China

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: China

City: Beijing

Office: FAO in Beijing, China

Closing date: Tuesday, 18 January 2022

2103446

Programme Support Specialist

Job Posting: 28/Dec/2021

Closure Date: 18/Jan/2022, 10:59:00 PM

Organizational Unit : FADRK

Job Type: Non-staff opportunities

Type of Requisition : PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: China-Beijing

Duration : Six-month till 30 June 2022

Post Number : N/A

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food and nutrition security and to reduce malnutrition, to help develop the agriculture, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the overall supervision of the FAO Representative, the direct supervision of the Deputy FAORep (DFAOR), in coordination of FAO DPR Korea team and in collaboration with FAO China team, the incumbent will process timely office/programme management and administrative requests, to perform the tasks described below .

Technical Focus

The Programme Support Specialist interacts with a wide variety of colleagues in FAO DPRK and FAO China, as well as colleagues within the Organization, providing routine programme, operations and office support services for successful achievement of the organizational unit’s mandate. The job role requires in-depth knowledge and interpretation of programme/operations policies, procedures and practices.

Tasks and responsibilities

Support FAOR and DFAOR in day to day functions of the office;
Follow-up regular official correspondences and documentations, take necessary actions to ensure appropriate routing, reply, prioritization, analyze and bring to the attention of the FAOR and DFAOR

Support FAOR and DFAOR in preparation of annual work plan and assist in updating and monitoring various system reports, including PIRES, FPP, ICQ etc.

Follow-up on-going programme/project to provide timely operations support on procurement, receiving, financial management including the Regular Programme budget

Support DFAOR in coordination with other team members of FAO DPR Korea to prepare the submission of procurement for Sanction Committee approval, as well as procurement plan, vendor performance evaluation, customs clearance, and other issues relevant to procurement activity

Support and advise the team on operating and monitoring of FAO corporate systems , regularly run reports from the corporate systems and performs analysis and follow-up actions

Work closely with Operations Team of FAO China, provide support to the overall operations activities, and facilite the programme delivery in FAO office

Provide hands-on assistance to organize virtual, face-to-face and hybrid meetings and events and provide backup support on office ICT including,

Troubleshooting:

Support the corporate IT Services according to the current policies and regulations, ensuring the timely provision of the Post Incident Report (PIR) to the regional ISD;
Troubleshoot requests related to IT hardware, software and services issues, reporting and recording accordingly in the corporate Service Management system;
User support

Assist in the presentation of display materials and Video Conferencing events;
Provide instructions to users on existing technology and potential use (One drive for Business, Team-works, MSOffice, Intranet, Skype for Business, etc.); c3Rsoc5 Dh7qKS

Provide orientation to New Users on the IT rules and regulations, in particular related to equipment, printers, scanners, and IT security matters;
Submit the end of assignment report in brief on the work undertaken, with the conclusions and recommendations in English.

Perform any other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

University degree in a field related to p roject management, business or public administration, or other related fields

Minimum three years of relevant experience in project management, business administration and/or areas relevant to operations or administration

Working knowledge of English and Chinese

Proficiency in current office software applications (MSOffice, Team-work, One drive for business, intranet , etc.) and good knowledge on operating automated devices

Chinese Nationality or resident in the country with a regular work permit.

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Selection Criteria

Extent and relevance of experience in the field of programme management and office administration

Familiarity with UN or standard rules, policies and procedures of programme management, operational, administrative and financial; understanding of FAO policies and programme is considered a strong asset

Demonstrated analytical and judgment skills, and ability to coordinate recourses to provide efficient administrative and operations support

Extent of knowledge of FAO’s corporate systems and database, familiarity with UN corporate systems would be considered an asset

Effective communication skill and good organizational and time management skill

Good knowledge and relevance of experience in MS365 platform, be able to use existing IT devices, apps, and support staff on shooting uncomplicated problem

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).

Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org

Applications received after the closing date will not be accepted.

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.

For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered. Candidates are requested to attach a letter of motivation to the online profile. If you need help, or have queries, please contact: Careers@fao.org

Link to the organization’s job offer: https://unjobs.org/vacancies/1641055741809