Programme Support Specialist, Beijing, China
Organization: Food and Agriculture Organization of the United Nations (FAO)
Office: FAO in Beijing, China
Closing date: Tuesday, 18 January 2022
Programme Support Specialist
Job Posting: 28/Dec/2021
Closure Date: 18/Jan/2022, 10:59:00 PM
Organizational Unit : FADRK
Job Type: Non-staff opportunities
Type of Requisition : PSA (Personal Services Agreement)
Grade Level : N/A
Primary Location: China-Beijing
Duration : Six-month till 30 June 2022
Post Number : N/A
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food and nutrition security and to reduce malnutrition, to help develop the agriculture, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Under the overall supervision of the FAO Representative, the direct supervision of the Deputy FAORep (DFAOR), in coordination of FAO DPR Korea team and in collaboration with FAO China team, the incumbent will process timely office/programme management and administrative requests, to perform the tasks described below .
The Programme Support Specialist interacts with a wide variety of colleagues in FAO DPRK and FAO China, as well as colleagues within the Organization, providing routine programme, operations and office support services for successful achievement of the organizational unit’s mandate. The job role requires in-depth knowledge and interpretation of programme/operations policies, procedures and practices.
Tasks and responsibilities
Support FAOR and DFAOR in day to day functions of the office;
Follow-up regular official correspondences and documentations, take necessary actions to ensure appropriate routing, reply, prioritization, analyze and bring to the attention of the FAOR and DFAOR
Support FAOR and DFAOR in preparation of annual work plan and assist in updating and monitoring various system reports, including PIRES, FPP, ICQ etc.
Follow-up on-going programme/project to provide timely operations support on procurement, receiving, financial management including the Regular Programme budget
Support DFAOR in coordination with other team members of FAO DPR Korea to prepare the submission of procurement for Sanction Committee approval, as well as procurement plan, vendor performance evaluation, customs clearance, and other issues relevant to procurement activity
Support and advise the team on operating and monitoring of FAO corporate systems , regularly run reports from the corporate systems and performs analysis and follow-up actions
Work closely with Operations Team of FAO China, provide support to the overall operations activities, and facilite the programme delivery in FAO office
Provide hands-on assistance to organize virtual, face-to-face and hybrid meetings and events and provide backup support on office ICT including,
Support the corporate IT Services according to the current policies and regulations, ensuring the timely provision of the Post Incident Report (PIR) to the regional ISD;
Troubleshoot requests related to IT hardware, software and services issues, reporting and recording accordingly in the corporate Service Management system;
Assist in the presentation of display materials and Video Conferencing events;
Provide instructions to users on existing technology and potential use (One drive for Business, Team-works, MSOffice, Intranet, Skype for Business, etc.); c3Rsoc5 Dh7qKS
Provide orientation to New Users on the IT rules and regulations, in particular related to equipment, printers, scanners, and IT security matters;
Submit the end of assignment report in brief on the work undertaken, with the conclusions and recommendations in English.
Perform any other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
University degree in a field related to p roject management, business or public administration, or other related fields
Minimum three years of relevant experience in project management, business administration and/or areas relevant to operations or administration
Working knowledge of English and Chinese
Proficiency in current office software applications (MSOffice, Team-work, One drive for business, intranet , etc.) and good knowledge on operating automated devices
Chinese Nationality or resident in the country with a regular work permit.
FAO Core Competencies
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Extent and relevance of experience in the field of programme management and office administration
Familiarity with UN or standard rules, policies and procedures of programme management, operational, administrative and financial; understanding of FAO policies and programme is considered a strong asset
Demonstrated analytical and judgment skills, and ability to coordinate recourses to provide efficient administrative and operations support
Extent of knowledge of FAO’s corporate systems and database, familiarity with UN corporate systems would be considered an asset
Effective communication skill and good organizational and time management skill
Good knowledge and relevance of experience in MS365 platform, be able to use existing IT devices, apps, and support staff on shooting uncomplicated problem
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org
Applications received after the closing date will not be accepted.
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered. Candidates are requested to attach a letter of motivation to the online profile. If you need help, or have queries, please contact: Careers@fao.org
Link to the organization’s job offer: https://unjobs.org/vacancies/1641055741809