Admin and Finance Associate, Ulaanbaatar, Mongolia
Organization: UNDP - United Nations Development Programme
Office: UNDP Mongolia
Closing date: Tuesday, 25 January 2022
Job Identification : 2055
Locations : Ulan Bator, Mongolia
Posting Date : 01/11/2022, 09:41 AM
Apply Before : 01/25/2022, 03:59 PM
Degree Level : Secondary School Leaving Certificate
Job Schedule : Full time
Agency : UNDP
Grade : NB3
Vacancy Type : National Personnel Service Agreement
Bureau : Regional Bureau for Asia and the Pacific
Contract Duration : 1 Year with Possibility for extension
Education & Work Experience : Bachelor’s Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience
Required Languages : English and Mongolian
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The "Ensuring Sustainability and Resilience (ENSURE) of Green Landscapes in Mongolia" project is implemented under the Ministry of Environment and Tourism (MET), co-implemented with the Ministry of Food, Agriculture and Light Industry (MOFALI), and UNDP Mongolia CO over a 7-year period starting from 2019. This project will apply the GEF multi-focal area approach for the first time in Mongolia by simultaneously integrating biodiversity conservation and sustainable land and forest management, through the application of best practice and innovative green development approaches at landscape scale. The project Objective is to enhance ecosystem services in multiple landscapes of the Sayan and Khangai mountains and southern Gobi by reducing rangeland and forest degradation and conserving biodiversity through sustainable livelihoods. Land degradation and desertification, exacerbated by climate change, is Mongolia’s most serious environmental problem, impacting the nation’s productivity and efforts for equitable and sustainable development, as well as its rich biodiversity. The project is being implemented focusing in four outcomes (i) enhanced enabling framework and systemic tools help conserve biodiversity and ecosystem services, (ii) rangelands, forests and biodiversity are restored, and protected areas strengthened at landscape scale, (iii) Sustainable livelihoods provide benefits to local communities and support biodiversity, (iv) Improved knowledge management, monitoring and evaluation supports sustainability and up-scaling.
The project area covers 13 soums of Arkhangai, Zavkhan, Bayankhongor and Gobi-Altai aimags. For further information on the project please visit www.ensure.mn web site.
Duties and Responsibilities
Under the overall guidance and direct supervision of National Project Coordinator, the Admin and Finance Associate (AFA) is responsible for effective delivery of project implementation support services ensuring effective operational management of project, transparent utilization of financial resources. The Admin and Finance Associate promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Admin and Finance Associate works in close collaboration with the respective Project Implementing Unit (PIU) and CO Programme and Operations teams ensuring successful project and CO performance and compliance in programme management and finance.
Management of the project admin and finance, implementing activities by mobilizing goods and services, in accordance with Government and UNDP rules and regulations;
Support to programme operations (finance, asset management, administration, HR) in line with Government and UNDP corporate rule, regulation and policies;
Support partnership activities at project level;
Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on programme management and operational matters.
Ensure effective administration of budgets and monitoring of expenditure focusing on the achievements of the following results:
Analyze the government and UNDP rules and procedures on accounting and finance related issues and identify areas of compliance by the project;
Prepare annual project workplans and related sub-plans (finance, procurement plan, quarterly plans, and others as necessary);
Ensure timely and good-quality implementation of finance related workplan activities; assist in the preparation of annual quarterly finance plans, progress reports, terminal report but not limited to;
Continuously monitor progress against the approved work-plan; Identify changes in the external environment and promptly agree necessary solutions/actions (ex. related to the planning and implementation of activities, need for new activities) with UNDP office and Project Board;
Maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data;
Maintain and report the financial transactions to the respective government and UNDP offices i.e. Glass Account Law; VAT and other reports required from Government Authorities;
Monitoring expenditure to ensure that it is in line with approved budgets, AWPs and UNDP Programmed/Financial policies and provide delivery reports quarterly, bi-annually and annually.
Ensure effective CO programme finance, asset, procurement and HR management and focusing on the achievement of the following results:
Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
Monitors financial exception reports of developing projects for unusual activities, transactions and investigates anomalies;
Keep records of project personnel time sheets, calculation of payroll, social security and tax to the respective Government Authorities and UNDP Office for UNDP contracted personnel;
Maintain filing and archiving of project documents and submit the archived documents to the respective authorities on a timely basis;
Provide assistance in project auditing;
Maintain property ledger, project personnel asset records and conduct inventory and asset checks as per requirements;
Monitoring of dashboards and exceptions, identification of remedial actions; c4ayhLx Dh7qKS
Assist UNDP CO in implementing new standards and procedures in consistent to international standard (like IPSAS);
Provide administrative and human resources support to the project such as logistic support of the consultant when he/she will organize training, meeting, workshop and required field mission;
Systematically apply best practice in project/programme management and implementation of the project.
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Zero tolerance for any harassment, i.e. any offensive behaviour, words and actions, including sexual and psychological harassment, bullying, etc.
Kob Knowledege/Technical Expertise
Required Skills and Experience
Secondary education is required. Bachelor’s degree in Accounting, Finance, Business or Public Administration, Economics or closely related field is a strong asset but not a requirement.
A minimum four (4) years (with BA degree) or a minimum seven (7) years (with secondary education) of relevant experience at the national and/or international level accounting, finance, operations, administration or audit services.
Through knowledge of generally accepted accounting principles (e.g. IPSAS).
Previous experience with UNDP or UN project will be an asset;
Experience in managing budget and finance of complex projects, programmes, or initiatives is an asset.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages.
Excellent knowledge of English and Mongolian, both spoken and written
Mongolian Certified Public Accountant completion certificate is an asset;
ACCA or other public certified accounting is an asset but not required
As the project implemented in 13 soums of 4 aimags, it may require to join a field trip occasionally to monitor and familarize with the project activities.
Important information for US Permanent Residents (‚Green Card‘ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Link to the job offer of the organisation: https://unjobs.org/vacancies/1642106263663