Monitoring and Information Management Analyst, Sarajevo, Bosnia and Herzegovina

Organization: UNDP - United Nations Development Programme

Country: Bosnia and Herzegovina

City: Sarajevo

Office: UNDP HQ Sarajevo

Closing date: Friday, 29 April 2022

Job Identification : 3267

Locations : Sarajevo, Bosnia and Herzegovina

Posting Date : 04/15/2022, 06:41 AM

Apply Before : 04/29/2022, 03:59 AM

Degree Level : Advanced/Postgraduate Degree

Job Schedule : Full time

Agency : UNDP

Grade : NB4

Vacancy Type : National Personnel Service Agreement

Practice Area : Governance

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Master’s Degree

Other Criteria : Bachelor’s degree with 2 years of relevant experience in the field of project monitoring

Required Languages : English, and official languages in Bosnia and Herzegovina

Desired Languages : N/A

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The European Union Support to Agriculture Competitiveness and Rural Development in Bosnia and Herzegovina (EU4Agri) is a 4-year project (2020-2023) primarily funded by the European Union (EU) under the Instrument for Pre-Accession Assistance (IPA). Worth EUR 20 million, the project is implemented jointly by United Nations Development Programme (UNDP) and Czech Development Agency (CzDA).

In line with the Strategic Plan for Rural Development of Bosnia and Herzegovina (2018-2021) - Framework Document, the project objective is to increase the competitiveness of agricultural production and rural jobs and services. In this context, the project will focus on raising investments in the agri-food sector and increasing the knowledge and skill levels of agricultural producers and other participants in the value chain through the expanded provision of advisory services, as well as on improving economic opportunities in rural areas. The project will also enhance the policy environment through a coherent and complementary set of activities, including strengthening of institutional capacities and services, as well as improvements in policy and regulatory frameworks.

Accordingly, the project expected results are as follows:

Higher levels of production of safe and quality food based on introduced innovative practices, while preserving the natural resources and the countryside, are sustained; and

Policy actions are implemented in EU aligned manner, based on sector services and systems improved.

Duties and Responsibilities

Under the direct supervision of the Project Manager, the Monitoring and Information Management Analyst will perform the following main functions, with due respect to the UNDP rules and regulations and the UNDP internal control framework: Design and implementation of the project monitoring framework:

Provides technical assistance in the design of a comprehensive monitoring framework for the project in line with the UNDP Monitoring Policy and standards, ensuring it is innovative, simple, gender-sensitive, systemic and capable to generate regular information on project progress;
Coordinates preparation, regular population, processing and analysis of relevant data against the project indicators, including development of monitoring and verification procedures, data collection approaches, tools/templates and frequency, etc.;
Monitors project activities to track progress towards achieving the project results;
Maintains the risk and issue log for the project, suggesting mitigation measures as well as strategies to improve the project efficiency and effectiveness;
Participates in and contributes to annual project planning, reviews and reporting.

Project information management, analysis and reporting:

Designs the information management system for the project to ensure all relevant data is collected, maintained, analyzed and disseminated;
Together with other team members, ensures regular collection/generation of project-related data;
Keeps records of the project’s target groups and beneficiaries;
Collects relevant inputs, analyze relevant information and statistics for reporting purposes;
Analyses macro-economic data in the country and disseminates the findings to the relevant programme audience;
Facilitates regular project reporting;
Supports exchange of information with governments, civil society organizations, and other relevant stakeholders;
Supports the Project Manager in ensuring dialogue / coordination with other projects/donors active in the sector, in close consultation with the stakeholders.

Facilitation of knowledge management and knowledge sharing:

Identifies and captures lessons learned stemming from project implementation and monitoring;
Captures relevant project knowledge products (e.g. data, studies, analyses, etc.) and ensures their dissemination together with the Project Manager and Communications Associate;
Works closely with the project team to enhance their capacities for data collection, processing and reporting;
Supports the Project Manager and Communications Associate in formulating and communicating with the broader public tangible and measurable results of the project.

Support in mainstreaming gender equality:

Ensures gender mainstreaming throughout the project activities, workplans, budgets, reports, research, analyses and, where specifically relevant, analyze it in detail;
Ensures that all the data, when collecting and compiling inputs related to the project, are gender and age disaggregated and evaluated from the gender point of view.

Competencies

Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-functional & Technical competencies

1- Business Direction & Strategy

Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‚win-win‘ situations

2- Business Management

Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels

3- Legal

Legal: Knowledge of applicable legal framework. Managing client relations

Required Skills and Experience

Education:

Master’s degree in economics, agronomy or other relevant field.

Bachelor’s degree in a related field with two years of experience can be taken into consideration in lieu of Master’s degree.

Experience:

2 years (with Bachelor’s degree) of relevant experience in the field of project monitoring;
Experience in monitoring of EU-funded projects would be an asset;
Experience in data collection and management would be an asset;
Experience in preparation of complex reports would be an asset.

Skills:

Excellent computer skills (MS Office applications) and ability to use information technologies as a tool and resource.

Languages:

Excellent writing and oral communication skills in English and the official languages in Bosnia and Herzegovina.

Desired skills in addition to the competencies covered in the Competencies section

Knowledge of agri-food sector and rural development needs and processes in the country is a distinct asset.

Familiarity with key public documents, strategies and trends related to the overall development agenda of Bosnia and Herzegovina

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Institutional Arrangement

The incumbent will work under the direct supervision of the Project Manager and overall supervision of the Sector Leader

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Link to the organization’s job posting: https://unjobs.org/vacancies/1650033393546