Pipeline - Freelance Translation Assistants, Vienna, Austria

Organization: International Atomic Energy Agency (IAEA)

Country: Austria

City: Vienna

Office: IAEA Vienna, Austria

Closing date: Sunday, 22 May 2022


Freelance Translation Assistants

( PIP-MTCD-003 )

Organization: MTCD-Division of Conference and Document Services

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2022-04-14, 12:37:02 PM

The IAEA is the world’s centre of cooperation in the nuclear field. It was set up as the world’s "Atoms for Peace" organization in 1957 within the United Nations family. The Agency works with its Member States and multiple partners worldwide to promote safe, secure and peaceful nuclear technologies. The IAEA Secretariat, a team of 2300 multi-disciplinary professional and support staff from more than 100 countries, is headquartered at the Vienna International Centre in Vienna, Austria.

The Department of Management (MT) provides a ‚platform of services‘ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA’s work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official United Nations (UN) languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and occasionally from and into other languages, editing, printing and distributing publications.

Each of the six Translation Sections in the Division provides translations of a broad range of documents and publications. They are responsible for translating documents into the six United Nations languages. The English Translation Section also prepares summary records of Agency meetings. High quality translations and records are required, and often short deadlines are involved.

Main Purpose

The purpose of this pipeline announcement is to build up the Agency’s roster of Translation Assistants. The talent pipeline is open to enable Translation Assistants to express their interest in freelance employment with the IAEA. The expressions of interest received will be reviewed by responsible officers with a view to sourcing candidates for temporary, office-based, or home-based Translation Assistant opportunities.

The Translation Assistant’s engagement may be intermittent or ongoing. Contractual hiring will be in accordance with the rules and regulations of the IAEA and the AITC Agreement.

The respective compensation policy will be applied depending on the type of contractual agreement offered.


As a member of a team led by the Section Head, the freelance Translation Assistant may be required to process, format, incorporate changes in and proofread documents translated into one of the following languages: Arabic, Chinese, English, French, Russian or Spanish. In some cases, the Translation Assistant may be required to carry out desktop publishing or design work.

Key Results Expected

The results expected depend on the requirements of each contractual arrangement and may include the following:

Receive and deliver translation jobs, handling them according to their classification category.

Prepare texts for translation using computer-assisted translation (CAT) software. After translation, incorporate changes in and format translated texts, including those containing tables, charts, figures, diagrams, and references, then check them to ensure that they accurately reflect the original text and check spelling, punctuation, grammar, syntax, and completeness against the original text which is often in English.

Align translated texts when necessary and update the CAT memory with reliable texts.

Draft emails in English to inform clients and to respond, when appropriate, to clients‘ emails on the delivery of translation jobs.

Create, where appropriate, the final version of texts as PDF files for dispatching, archiving, and uploading on the IAEA’s website.

Carry out other duties as required.

Education, Experience and Language skills

Completed secondary education (high school diploma) is required.

Relevant working experience, preferably assisting the translation services of an international organization.

Successful completion of the relevant Translation Section’s language and text processing tests.

Perfect command of the relevant language (Arabic, Chinese, French, Russian and/or Spanish) as mother tongue or principal language of education and good command of English is necessary.

Experience in using Microsoft Office software and IT translation tools, Trados Studio or DeepL, is desirable.

Knowledge of InDesign software is an asset.

Familiarity with the IAEA and its operations is desirable.

Organizational Core and Functional Competencies

Core competencies

Planning and organization


Achieving results


Functional competencies

Analytical thinking

Knowledge sharing and learning

Client orientation

Applications from candidates from developing countries are encouraged

Registration within this Talent Pipeline does not constitute any formal obligation on the side of the IAEA to offer any type of employment.

Applicants should be aware that IAEA personnel is bound to a code of conduct and may not accept instructions from any other authority external to the Organization. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity , Professionalism and Respect for diversity . The IAEA retains the discretion not to make any appointment against this pipeline, or to make an appointment with a modified job description than indicated above. Testing may be part of the selection process.

Link to the organization’s job posting: https://unjobs.org/vacancies/1649957390277