Chief of Policy and Planning, Sarajevo

Organization: OSCE - Organization for Security and Co-operation in Europe

Country: Bosnia and Herzegovina

City: Sarajevo

Office: OSCE Sarajevo

Grade: P-4

Closing date: Wednesday, 11 May 2022

Background:

The OSCE Mission to Bosnia and Herzegovina continues to play a vital role in strengthening the country’s ability to foster a sustainable and stable security environment, to strengthen Bosnia and Herzegovina’s governance, and to encourage its consolidation as a democratic society. The Mission supports political and education reform and works to promote and protect human rights of all citizens of BiH.

As the Chief of Policy and Planning, should you be selected for the position, you will directly support the Head of Mission as the Mission’s principal policy and planning advisor. You will provide political recommendation to the Head of Mission and all Mission senior staff, assess and report on progress and problems in the fulfilment of the Mission’s mandate, goals and objectives; and advise the Head of Mission and the Deputy Head of Mission on all aspects of Mission activities. You will represent the Head of Mission at meetings with other international and national organizations, and engage in negotiations on his or her behalf upon the request of the HOM or the DHOM. In addition, you will be responsible for ensuring that the Head of Mission’s direction is implemented. You will provide first line advice to the Head of Mission on management and policy matters. You will be responsible for the co-ordination of activities of the Office of HoM Programme, particularly in relation to budget-related documentation, ensuring the implementation of sound financial management and budgeting for the Office of HoM.

As necessary, you will represent the Head of Mission on Mission working groups. You will act as the focal point between the Mission and staff in the Conflict Prevention Centre (CPC), Secretariat and Participating States providing information and analysis on the full spectrum of Mission activities and the situation in BiH. You will also maintain close links with senior staff of international organizations and diplomatic missions ensuring the HoM is appraised of relevant political and organizational developments that impact on Mission activities. You will supervise the preparation of all addresses and speeches for HoM, ensuring that relevant political and technical information is provided by program staff. You will accompany the HoM on travel in and outside the Mission area as required. On behalf of the HoM, you will plan and co-ordinate all high level visits to the Mission. You will be responsible for the efficient functioning of the HOM’s office, co-ordinate all of the HoM travels and review correspondence for HOM’s signature, ensuring its compliance with all relevant protocols.

Tasks and Responsibilities:

As the Chief of Policy and Planning, should you be selected for the position, you will perform the following duties: 1. Acting as the senior policy advisor to the HoM; analysing political developments and assessing possible implications of political events on the work of the Mission; Advising Mission Senior Staff on the current political situation of the Mission area and advising them in developing concrete responses to issues of strategic interest; Preparing political analyses and reports of the political situation across BiH for the HoM as necessary;
2. Providing verbal and written advice and briefing to the HoM on the full range of Mission activities, including confidential and sensitive political developments, planning, policy, management and security issues; Co-ordinating the input of the Mission’s departments into HOM’s briefing material, including making appropriate recommendations, proposals and analyses;
3. In providing direction and management to the information, project co-ordination and gender units, directing the Mission’s internal reporting process, drafting, co-ordinating and reviewing all reports for consistency and accuracy prior to their timely submission to senior management; overseeing the implementation of OSCE project design and management standards, identifying and systemizing best practice, acting as a focal point with the Secretariat on programme related issues, and leading the monitoring and evaluation process for all Mission programming;
4. As HoM’s primary staff officer, ensuring that the work of the Mission’s staff is consistent with the HoM’s direction and guidance and that there is effective co-ordination between senior staff in the Mission. This includes assigning tasks and initiating action; providing direction and ensuring appropriate oversight and follow-up;
5. Serving as the principal point of contact for the HoM with senior staff in the Secretariat and Participating States in Vienna, and maintaining close links with international organisations, bilateral missions and government ministers in BiH. Co-ordinating high level visits to the Mission;
6. Representing the HoM in co-ordination and consultation meetings with Programme Managers and Senior Staff to obtain information for decision-making and for follow-up on HoM’s decisions and guidance; accompanying the HoM to meetings and on travel as required;
7. Performing other duties as assigned.

For more information on the work of the OSCE Mission to Bosnia and Herzegovina, please see: https://www.osce.org/mission-to-bosnia-and-herzegovina.

Necessary Qualifications:

Citizenship of an OSCE participating State, excluding the citizenship of the country of the duty station. International mission members in the OSCE are internationally recruited. For the purposes of OSCE Missions (Field Operations) this means that they are hired to work in a duty station outside of their home country or country of permanent residence. As a result, nationals and permanent residents of the duty station are not eligible for international mission member positions. In the case of individuals with multiple nationalities, candidates are still ineligible for consideration even if using another citizenship for application while simultaneously maintaining the citizenship or permanent residence status of the country where the duty station is located;
Second-level university degree in law, international relations, political affairs or social sciences. A first-level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the second-level university degree;
A minimum of 8 years progressively responsible management experience with several years at senior or strategic level including extensive experience in an international organization environment;
Established clear understanding of the complex political situation in Bosnia and Herzegovina and the role of the OSCE Mission in the country;
Established strong organizational skills and ability to manage multiple tasks and unexpected demands;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender and diverse political views while maintaining impartiality and objectivity;
Computer literate with practical experience in Microsoft and Oracle based packages;
Professional fluency in English with excellent communication (both oral and written) skills; working knowledge of local languages would be an asset;
Holding a valid driving license.

Remuneration Package:

Monthly remuneration subject to social security deductions is about US$ 6,300 to which is added Board and Lodging Allowance (currently EUR 113 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Issued by: OSCE Mission to Bosnia and Herzegovina

Requisition ID: PLA000001

Contract Type: International Contracted

Grade: P4

Job Type: Contracted

Number of posts: 1

Location: OSCE Mission to Bosnia and Herzegovina, Sarajevo

Posting Date: Apr 11, 2022

Closing Date: May 11, 2022

Employee Status: Fixed Term

Schedule: Full-time

Education Level: Master’s Degree (Second-level university degree or equivalent)

Job Field: Political Affairs

Target Start Date: Sep 01, 2022

Link to the organization’s job posting: https://unjobs.org/vacancies/1649777258614