Project Preparation Expert, Belgrade, Serbia

Organization: UNDP - United Nations Development Programme

Country: Serbia

City: Belgrade

Office: UNDP Belgrade

Closing date: Tuesday, 10 May 2022

2428 Project Preparation Expert

Location : Belgrade, SERBIA

Application Deadline : 10-May-22 (Midnight New York, USA)

Type of Contract : Individual Contract

Post Level : National Consultant

Languages Required : English

Expected Duration of Assignment : May 2022 - December 2022

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.



The purpose of the position is to provide expert advice on project preparation within the Memorandum for Provision of Management and Other Support Services signed between UNDP and MCTI.


To provide necessary expertise and assistance on project preparation in areas of construction, transportation and infrastructure in Serbia for the purpose of result-oriented, effective, efficient and accountable implementation of the Project by applying evidence-based approach.

Background Information

The Project shall support the Ministry of Construction, Transportation and Infrastructure (MCTI) to strengthen administrative capacity and at the same time support the MCTI in their work with other relevant state institutions and state-owned companies to plan for and deliver construction and infrastructure investment projects of strategic importance by further enhancing MCTI`s policy planning, project development and other relevant capacities.

The Project will address increasing capacities of MCTI to deliver large strategic investment projects in construction, transport and infrastructure areas that are managed in well-coordinated, transparent, efficient and quality manner. In order to assist Ministry to efficiently use the available funds, implement properly and effectively all necessary reforms, continue fulfilling successfully the requirements of the EU accession process, there is a need to establish the Project Implementation Unit (PIU).

In order to successfully contribute to the enhancement of MCTI capacities for project development, an expert in project preparation will be engaged.

Duties and Responsibilities

Scope of Work

Under direct supervision of the UNDP Project Manager Project Preparation Expert will do the following:



Excellent analytical skills;
Excellent writing/reporting and presentation skills;
Ability to deliver when working under pressure and within changing circumstances.

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission and strategic goals of UNDP;
Capacity to work across the sectors;
Ability to express ideas clearly;
Proven ability to develop educational content in high quality through the portfolio of previous work;
Approach to work with energy and a positive, constructive attitude.

Required Skills and Experience


BA degree in social sciences, political science, business administration/economics or related.

MA degree would be considered an asset.

Work experience:

Minimum 3 years of relevant professional experience in preparing, developing and or implementing projects in public and/or private sector

Previous involvement in drafting projects based on the logical framework approach in Serbia will be an asset

Experience in working with public institutions / ministries / local self-governments.


Excellent understanding of Serbia’s public sector

Understanding of major development challenges and trends within the public sector

Knowledge in the use of computers and office software packages and handling of web-based management systems.


Excellent knowledge of written and spoken Serbian and English.


Application Procedure: Qualified and interested candidates are asked to submit their applications via UNDP Web site: UNDP in Serbia under section "Jobs" no later than 10th May 2022.

Application should include:

CV in English language containing date of birth, contact information (home address, phone number, e-mail) and timeline of work experience (including description of duties).

Offeror’s Letter (only PDF format will be accepted) confirming Interest and availability for the Individual Contractor (IC) Assignment. Can be downloaded from the following link: The Offeror’s Letter shall include financial proposal specifying a total lump sum amount for the tasks specified in this announcement with a breakdown of costs.

In order to apply please merge above listed documents into a single PDF file. The system does not allow for more than one attachment to be uploaded.

The shortlisted candidates may be asked to provide copies of diplomas and any other certificates providing evidence of their education and experience in relevant fields.

Any request for clarification must be sent by standard electronic communication to the e-mail The procuring UNDP entity will respond by standard electronic mail and will send response, including an explanation of the query without identifying the source of inquiry, to all consultants.

Financial Proposal:

Lump sum contracts

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).


In case of travel, costs incurred will be covered by project. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.


1. Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; 70%

* Financial Criteria weight; 30%

Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation



Max. Point



70 points

Criteria A

Desk review of CVs based on experience in field research for the needs of project development and implementation


Criteria B

Desk Review of CVs based on experience in preparing analysis for project preparation in accordance with EU requirements


Criteria C

Desk Review of CVs based on experience in cycle management, with focus on project preparation




30 points

Additional Information:

Individual Contract (IC) will be applicable for individual consultants applying in their own capacity. If the applicant is employed by any legal entity, IC would be issued upon submission of Consent letter from the employer acknowledging the engagement with UNDP. Template of General Conditions on IC could be found on: Template of General Conditions on IC could be found on:

Reimbursable Loan Agreement (RLA) will be applicable for applicants employed by any legal entity. Template of RLA with General Terms and Conditions could be found on:

In the case of engagement of Civil servants under IC contract modality a no-objection letter should be provided by the Government entity. The ‚no-objection‘ letter must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on "leave-without-pay" status (if applicable), and include any conditions and restrictions on granting such permission, if any. If the previous is not applicable ‚leave-without-pay‘ confirmation should be submitted.

Engagement of Government Officials and Employees

Government Officials or Employees are civil servants of UN Member States. As such, if they will be engaged by UNDP under an IC which they will be signing in their individual capacity (i.e., engagement is not done through RLA signed by their government employer), the following conditions must be met prior to the award of contract:

(i) A "No-objection" letter in respect of the individual is received from the Government employing him/her, and;
(ii) The individual must provide an official documentation from his/her employer formally certifying his or her status as being on "official leave without pay" for the duration of the IC.

The above requirements are also applicable to Government-owned and controlled enterprises and well as other semi/partially or fully owned Government entities, whether or not the Government ownership is of majority or minority status.

UNDP recognizes the possibility that there are situations when the Government entity employing the individual that UNDP wishes to engage is one that allows its employees to receive external short-term consultancy assignments (including but not limited to research institutions, state-owned colleges/universities, etc.), whereby a status of "on-leave-without-pay" is not required. Under such circumstance, the individual entering into an IC with UNDP must still provide a "No-objection" letter from the Government employing him/her. The "no objection" letter required under (i) above must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on "leave-without-pay" status and include any conditions and restrictions on granting such permission, if any. The said document may be obtained by, and put on record of, UNDP, in lieu of the document (ii) listed above.

Link to the organization’s job posting: