Project Administration and Finance Clerk, Vientiane, Lao PDR

Organization: UNDP - United Nations Development Programme

Country: Lao PDR

City: Vientiane

Office: UNDP Lao PDR

Closing date: Tuesday, 24 May 2022

Job Identification : 3580

Locations : Vientiane, Lao People’s Democratic Republic

Posting Date : 05/09/2022, 08:59 AM

Apply Before : 05/24/2022, 04:59 PM

Degree Level : Secondary School Leaving Certificate

Job Schedule : Full time

Grade : NB1

Vacancy Type : National Personnel Service Agreement

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : High School certificate

Required Languages : Lao and English

Vacancy Timeline

2 Weeks

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The project’s objective is to strengthen the COVID-19 preparedness, response and recovery capacities at the Asia-Pacific regional level, focusing on four countries (Bangladesh, Maldives, Lao PDR and Pakistan) with the aim to minimize and address the regression on SDG attainment and to enhance these countries‘ socio-economic development.

The project comprises of a set of measures that span following key outputs:

Local PPE quality management system is enhanced

Local PPE production capacity is enhanced

PPE quality surveillance capacity is strengthened at the national and provincial levels

Market access and management system for PPE products are strengthened

Communication and project management of the project at the national level

The implementation of this Project involves a multitude of tasks and activities ranging from project management, financing, and administration to the implementation of day-to-day activities or tasks. This post is based at Department of Food and Drug, Ministry of Health (MOH), and reports to the Programmme Analyst at Natural Resources, Climate Change, and Disaster Risk Reduction Unit of UNDP Lao PDR.

Duties and Responsibilities

This Project Clerk will be under the direct supervision of Programme Analyst, Natural Resource Management, Climate Change, and Disaster Risk Reduction, UNDP Lao PDR and support Food and Drug Department, Ministry of Health. The office is located in the Ministry of Heath. Some travel to the field is expected.

Contribute to timely day-to-day administrative and financial operations of the Project Management Unit in close coordination with MOH and UNDP;
Assist all necessary financial disbursement and procurement of goods and services in a timely manner;
Provide timely guidance and support to the government partners on routine UNDP operational procedures and guidelines for implementation of projects;
Contribute to registration and maintenance of all project assets on a daily basis;
Contribute to revision of work plans and budgets;
Administrative support for workshops, field trips, and other activities.

Competencies

Core:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross Functional & Technical competencies:

Finance: Accounting (general): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Administration & Operations: Events management (including retreats, trainings, and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Required Skills and Experience

Education:

Secondary education, specialized training on admin or finance is desirable

Experience:

Minimum 3 years of relevant experience in administration, accounting, finance, project or office management.

Good knowledge of MS Office and ability to learn and adopt to new systems

Experience collaborating with government agencies, international organizations, and community leaders

Knowledge of UN regulations, rules, and procedures

Languages requirements:

Lao: Fluent; English: Working Knowledge (able to communicate well to complete administrative tasks)

Disclaimer

Important information for US Permanent Residents (‚Green Card‘ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Link to the organization’s job posting: https://unjobs.org/vacancies/1652098325577