Project Administration and Finance Clerk, Vientiane, Lao PDR
Organization: UNDP - United Nations Development Programme
Country: Lao PDR
Office: UNDP Lao PDR
Closing date: Tuesday, 24 May 2022
Job Identification : 3580
Locations : Vientiane, Lao People’s Democratic Republic
Posting Date : 05/09/2022, 08:59 AM
Apply Before : 05/24/2022, 04:59 PM
Degree Level : Secondary School Leaving Certificate
Job Schedule : Full time
Grade : NB1
Vacancy Type : National Personnel Service Agreement
Bureau : Regional Bureau for Asia and the Pacific
Contract Duration : 1 Year with Possibility for extension
Education & Work Experience : High School certificate
Required Languages : Lao and English
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The project’s objective is to strengthen the COVID-19 preparedness, response and recovery capacities at the Asia-Pacific regional level, focusing on four countries (Bangladesh, Maldives, Lao PDR and Pakistan) with the aim to minimize and address the regression on SDG attainment and to enhance these countries‘ socio-economic development.
The project comprises of a set of measures that span following key outputs:
Local PPE quality management system is enhanced
Local PPE production capacity is enhanced
PPE quality surveillance capacity is strengthened at the national and provincial levels
Market access and management system for PPE products are strengthened
Communication and project management of the project at the national level
The implementation of this Project involves a multitude of tasks and activities ranging from project management, financing, and administration to the implementation of day-to-day activities or tasks. This post is based at Department of Food and Drug, Ministry of Health (MOH), and reports to the Programmme Analyst at Natural Resources, Climate Change, and Disaster Risk Reduction Unit of UNDP Lao PDR.
Duties and Responsibilities
This Project Clerk will be under the direct supervision of Programme Analyst, Natural Resource Management, Climate Change, and Disaster Risk Reduction, UNDP Lao PDR and support Food and Drug Department, Ministry of Health. The office is located in the Ministry of Heath. Some travel to the field is expected.
Contribute to timely day-to-day administrative and financial operations of the Project Management Unit in close coordination with MOH and UNDP;
Assist all necessary financial disbursement and procurement of goods and services in a timely manner;
Provide timely guidance and support to the government partners on routine UNDP operational procedures and guidelines for implementation of projects;
Contribute to registration and maintenance of all project assets on a daily basis;
Contribute to revision of work plans and budgets;
Administrative support for workshops, field trips, and other activities.
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross Functional & Technical competencies:
Finance: Accounting (general): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Administration & Operations: Events management (including retreats, trainings, and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Required Skills and Experience
Secondary education, specialized training on admin or finance is desirable
Minimum 3 years of relevant experience in administration, accounting, finance, project or office management.
Good knowledge of MS Office and ability to learn and adopt to new systems
Experience collaborating with government agencies, international organizations, and community leaders
Knowledge of UN regulations, rules, and procedures
Lao: Fluent; English: Working Knowledge (able to communicate well to complete administrative tasks)
Important information for US Permanent Residents (‚Green Card‘ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Link to the organization’s job posting: https://unjobs.org/vacancies/1652098325577