Consultant - Financial Analyst, Vienna, Austria

Organization: International Atomic Energy Agency (IAEA)

Country: Austria

City: Vienna

Office: IAEA Vienna, Austria

Closing date: Friday, 22 July 2022


Financial Analyst

( TAL-NSNS20220706-003 )

Organization: NSNS-Programme, Budget and Reporting Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2022-07-08, 2:21:34 PM

Contract Type : Special Service Agreement


Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA’s nuclear safety and security programme, which encompasses the Agency’s activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.

The Division of Nuclear Security (NSNS) is responsible for establishing, coordinating and implementing the IAEA’s nuclear security programme to protect against, detect and respond to criminal acts or acts of nuclear terrorism and threats thereof. NSNS comprises four Sections:

Nuclear Security of Materials Outside of Regulatory Control Section

Nuclear Security of Materials and Facilities Section

Information Management Section

Programme Development and International Cooperation Section

The Programme Development and International Cooperation Section (PDIC) provides support to the overall planning and coordination of the work of the Division including responsibility for and management of the Nuclear Security Fund, the evaluation of results, financial matters; and interaction with and reporting to donors. PDIC assists in the development and promotion of nuclear security through development of IAEA guidance in nuclear security, promotion of relevant international legal instruments, facilitating nuclear security working and advisory groups, and providing Divisional communications and outreach support. The Section assists in human resource development in nuclear security for Member States, coordinating and advising on overall strategy, methodology and evaluation development for the Division’s education and training programmes. It coordinates two collaborative Networks for nuclear security education and training, one for nuclear security academic and educational institutions (INSEN) and one for national Nuclear Security Support Centres (NSSCs).

The Programme, Budget and Reporting Unit supports the Division of Nuclear Security on programme and proj ect formulation, output delivery, implementation and results-based evaluation and reporting. It coordinates across the Division and other relevant stakeholders to ensure the timely and accurate preparation of the Division of Nuclear Security’s programme, budget and reporting, including activities carried out under the Nuclear Security Fund. It advises on and approves fund allocation and fund matching, balancing Member States‘ requests with donor contribution agreements and conditions. It monitors the programme and budget process, from planning to implementation and reporting, providing guidance for an effective and efficient results-based management of financial resources. The Unit utilizes a results based programming approach to provide Member States with high quality, well-focused and timely information on programmatic activities and to monitor and report on outcomes and achievements. Within the context of IAEA’s Partnership and Resource Mobilization Policy, the Unit applies a coherent resource mobilization plan for the Nuclear Security Fund (NSF), actively liaises with internal and external partners in the implementation of this plan and ensures systematic and transparent reporting on fundraising and related communication activities and results.

Main Purpose

The consultant will provide technical expertise with regards to the EU project coordination with the monitoring of the project financial expenditures, as well as the timely preparation of budget revisions and financial reports, which requires special expertise and experience in financial data extraction and analysis. The EU project supporting IAEA’s activities in the field of nuclear security amounts to nearly 19.4 MEUR over 3 years.

Functions / Key Results Expected

Under the supervision of Head of the Programme, Budget and Reporting Unit, the consultant will work in close collaboration with the Project Coordinator for EU Activities to implement the following tasks:

Develop and maintain the expenditures monitoring tool and budget monitoring spreadsheets;
Monitor expenditures, clarify and interpret any intricacies that may arise in the course of the records reconciliation with the Agency-Wide Information System for Programme Support (AIPS);
Prepare detailed and structured expenditure progress reports with breakdown of the expenditures per categories such as topic, outputs, awards and country;
Prepare timely detailed and accurate financial reports to serve as a basis for the preparation of EU Progress Reports and for submission to Finance for their clearance;
Provide financial inputs to the EU Project Coordinator and other PBRU team members.

Knowledge, Skills and Abilities

Required -

Core Competencies


Skills and Expertise

Data Management

Data Analysis

Financial Monitoring

Filing and Archiving

Project Management

Qualifications and Experience

University degree in Finance, Business Administration, or related field.

A minimum of 2 years of relevant experience in finance, accounting or directly related fields, some of which in an international organization is an asset.

Experience in financial reporting, financial data analysis, processing Excel spread sheets and records management.

Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is an asset.

Experience in project administration, accounting and finance of projects, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is required.

Hands on experience with the use of Oracle and/or a similar Enterprise Resource Planning system (ERP) is an asset.


The remuneration for this consultancy is a daily fee of up to a maximum of ? 200, based on qualifications and experience. In case duty travel is required within the assignment, a daily subsistence allowance (DSA) and travel costs are provided. Health coverage and pension fund are the responsibility of the incumbent.

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