Payroll Benefits Officer, Budapest, Hungary

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Hungary

City: Budapest

Office: FAO Regional Office for Europe and Central Asia

Closing date: Friday, 22 July 2022

2201774

Payroll Benefits Officer

Job Posting: 01/Jul/2022

Closure Date: 22/Jul/2022, 9:59:00 PM

Organizational Unit : CSLC

Job Type: Staff position

Type of Requisition : Professional

Grade Level : P-3

Primary Location: Hungary-Budapest

Duration : Fixed-term:1 year with possibility of extension

Post Number : 2000544

CCOG Code : 1A01

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities. The post is located in the Shared Services Centre (SSC) in Budapest, Hungary.

Reporting Lines The Payroll Benefits Officer reports to the Payroll and Benefits Officer (Head of Payroll Services).

Technical Focus Quality assurance of payroll and benefits activities performed by the Shared Services Centre (SSC).

Key Results The delivery of payroll and benefits-related services and monitoring of the day-to-day activities to improve productivity, efficiency and quality of service delivery.

Key Functions

Supports the operation of the staff, non-staff personnel and After-Service Medical Coverage (ASMC) payrolls ensuring the correct calculation and timely action on its output results;
Monitors and approves monthly payroll salary scales (General Service and Professional), pay factors (child allowance, spouse allowance, language allowance, etc.) thresholds and post adjustments for the correct running of Payroll;
Monitors the interface between the payroll calculation and other subsystems such as Accounts Payable (AP), Credit Union, Insurance and the UN Joint Staff Pension Fund (UNJSPF);
Supervises the processing of Overtime and Night Differential requests;
Coordinates the monthly payroll cycle schedule and its activities to all units/divisions involved for their relevant input and follow-up actions;
Verifies the generated salary payments instructions to banks for actual disbursement by the responsible office (AP);
Reviews unusual or difficult cases, interprets FAO rules, regulations, policies and procedures and makes recommendations within delegated authority;
Verifies and certifies the preparation of statements of earnings and certificates of FAO employment, United States and other taxation matters;
Monitors the accuracy of retirees‘ HR data (people, assignment, contacts) ensuring the correct calculation of ASMC deductions;
Contributes to appropriate testing in the specific test environments;
Provides performance reports, statistics, cost analysis, trends and periodic reports to Senior Management relating to payroll and benefits, in particular pension-related;
Provides Tier II support to staff member, Non-Staff Human Resources (NSHR) and retiree queries on payroll payments and recoveries;
Performs other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Advanced University Degree in Business Administration, Accounting, Finance, Human Resources or related field.

Five years of relevant experience in human resources, financial and/or payroll - benefits administration.

Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Work experience in more than one location or area of work is desirable.

Extent and relevance of experience benefits/payroll applied to ERP applications (preferably Oracle).

Extent and relevance of experience in automated payroll management systems (preferably Oracle).

Extent and relevance of experience and knowledge of UN Common system, and in particular HR and Payroll policy and procedures, is considered an asset.

Extent and relevance of experience in development and implementation of payroll and benefits-related policies and procedures.

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

GENERAL INFORMATION

Extension of fixed term appointments is based on certification of performance and availability of funds

FAO reserves the right not to make an appointment.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm Other benefits, subject to eligibility, include:

Dependency allowances

Rental subsidy

Education grant for children

Home leave travel

30 working days of annual leave per year

Pension fund entitlements under the UN Joint Staff Pension Fund

International health insurance; optional life insurance

Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:

elements of family-friendly policies

flexible working arrangements

standards of conduct.

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

Candidates are requested to attach a letter of motivation to the online profile

Once your profile is completed, please apply, and submit your application

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

Incomplete applications will not be considered

Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

Only applications received through the FAO recruitment portal will be considered

Your application will be screened based on the information provided in your online profile

We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

Link to the organization’s job posting: https://unjobs.org/vacancies/1656703099891