Administrative Assistant, Vienna

Organization: OSCE - Organization for Security and Co-operation in Europe

Country: Austria

City: Vienna

Office: OSCE Vienna

Closing date: Tuesday, 9 August 2022

Background:

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Office of the Co-ordinator of OSCE Economic and Environmental Activities (OCEEA) deals with economic and environmental issues, operating under the premise that promoting economic prosperity and co-operation on environmental problems can contribute to international security and stability. The OSCE’s role is twofold: a) to monitor economic and environmental developments among participating States, and alert them to any threat of instability, and b) to facilitate the formulation of economic and environmental policies and initiatives among participating States, to promote security. The Office currently comprises 22 staff members.

Tasks and Responsibilities:

Under the overall supervision of the Deputy Co-ordinator/Head, Environmental Activities, and the direct supervision of the Economic and Environmental Adviser, as Administrative Assistant you will be tasked with the following functions:

Organizing and co-ordinating the preparatory and follow up processes for the Economic and Environmental Forum, its running on site and the related preparatory and follow-up seminars, as well as other seminars and meetings;
Supervising and co-ordinating the running of conferences and seminars on site;
Liaising with the focal points (Economic and Environmental Officers) in the Field Presences;
Researching and compiling background material required by the supervisor for the preparation of papers, briefs, correspondence and various presentations;
Providing administrative support to committee meetings - Economic and Environmental Committee and Groups of Friends;
Performing secretarial and clerical duties, and other duties as assigned.

For more detailed information on the structure and work of the OSCE Secretariat and the OCEEA, please see https://www.osce.org/secretariat and https://www.osce.org/oceea

Necessary Qualifications:

Completed secondary education supplemented by secretarial training; basic accounting skills is an asset;
At least four years of administrative, secretarial and clerical experience;
Experience in accounting desirable;
Professional fluency in English; knowledge of other OSCE languages is an asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Computer literate with practical experience using Microsoft applications.

Remuneration Package:

Monthly remuneration, subject to social security deduction, is EUR 4,011 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Issued by: OSCE Secretariat

Requisition ID: CO-00000U

Contract Type: Local Contracted

Grade: G5

Job Level: General Services

Job Type: Contracted

Number of posts: 1

Location: OSCE Secretariat, Vienna

Issue Date: Jul 12, 2022

Closing Date: Aug 9, 2022

Employee Status: Fixed Term

Schedule: Full-time

Education Level: High School Diploma / (GED)

Link to the organization’s job posting: https://unjobs.org/vacancies/1657636481637