Senior Budget Assistant, Warsaw

Organization: OSCE - Organization for Security and Co-operation in Europe

Country: Poland

City: Warsaw

Office: OSCE Warsaw

Closing date: Sunday, 31 July 2022

Background:

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law.

The Budget and Internal Control Unit within Finance Unit provides project support services in the areas of Budget & Forecasting, Financial Oversight & Control and Budget Advisory. The Unit activities include the preparation of budgets for all activities regardless of funding source, processing of certain invoices, routine forecasting of operating results and business advisory support to programmatic staff and departments as well as management.

Tasks and Responsibilities:

Under the general supervision of the Associate Finance Officer, by applying and interpreting OSCE and ODIHR financial rules and regulations in the context of the ODIHR operating environment, the incumbent performs the following functions:

Ensuring effective utilization of budgeted resources by reviewing proposed expenditures for authorization and availability of funds, and for compliance with regulations;
Supporting compliance with donor funding conditions by ensuring expenditures are consistent with donor requirements and limitations, preparing donor-specified financial requests and reports;
Supporting office-wide administration of funds donated outside of the core budget by co-ordinating acceptance, recording, reallocations and refunds of contributions;
Supporting management decision-making regarding project cost recovery by monitoring income and expenditures, forecasting funds, identifying irregularities and suggesting corrective actions;
Supporting the execution of programmatic objectives by preparing budgets for programmatic activities,

Ensuring accuracy of financial records by recording transactions in the general ledger system; analysing results, investigating discrepancies and recording correction transactions; reviewing, reconciling and taking action on outstanding balances; and providing information for reviews and audits;
As required, supporting the financial functions of Election Observation Missions by deploying to assist or replace Budget Assistant, Elections in conducting finance activities in the field.

Necessary Qualifications:

Completed secondary education. Supplementary training in accounting or administrative courses is desirable;
At least 6 years of relevant experience in finance, budget or related areas;
Computer literate with practical experience with Microsoft application and with large computerized accounting/financial systems. Experience in using financial modules of Enterprise Resource Planning systems;
Work experience within a donor-funded and/or international organisation;
Established knowledge of budget management process;
Excellent written and spoken communication skills in English;
Knowledge of Polish/Russian languages desirable.

Remuneration Package:

Monthly remuneration, subject to social security deductions, is approximately PLN 8,445. OSCE salaries are exempt from taxation in Poland.

Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 56 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee’s salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Issued by: Office for Democratic Institutions and Human Rights

Requisition ID: FIN00000T

Contract Type: Local Contracted

Grade: G6

Job Level: General Services

Job Type: Contracted

Number of posts: 1

Location: Office for Democratic Institutions and Human Rights (ODIHR), Warsaw

Issue Date: Jul 7, 2022

Closing Date: Jul 31, 2022

Employee Status: Fixed Term

Schedule: Full-time

Education Level: High School Diploma / (GED)

Job Field: Budget & Finance

Link to the organization’s job posting: https://unjobs.org/vacancies/1657203500038