Administrative Associate GS-6 in Global Shared Services Centre, Budapest
Office: UNICEF GSSC Budapest
Closing date: Sunday, 17 July 2022
Temporary Appointment (4 months duration): Administrative Associate GS-6 in Finance Section, Global Shared Services Centre, Budapest, Hungary
Job no: 552899
Position type: Temporary Appointment
Location: Hungary Division/Equivalent: Operations
School/Unit: Global Shared Services Centre
Department/Office: Finance Section, GSSC
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, results.
UNICEF’s Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Information Technology.
GSSC has won the 2019 Business Services Firm of the Year in Hungary, one of 26 regional awards announced at the Central and Eastern European Business Services Summit & Awards held in Warsaw, Poland.
How can you make a difference?
Under the supervision of the Chief of Finance in the GSSC, the Administrative Associate (Finance) is responsible to provide administrative and secretarial support services to the Chief of Section.
The present announcement is for a temporary appointment of 4 months with a possibility of extension.
Anticipated start date: 26 July 2022
This will involve:
Administrative Associate will provide support in administrative and program assistance to the Chief of Finance in the GSSC. Responsibilities may include the following tasks: Administrative Assistance:
Manage Section Chief’s Calendar & schedule meetings & Events. Organize meeting requirements, both internal (individual/Units/Section) and external and take minutes and /or notes at meetings.
Receive, screen, and log incoming/outgoing documents/correspondence along with the necessary background information. Work closely with the central administrative unit for infrastructure / logistic related support.
Work closely with HR Operations to schedule interviews, follow up on hiring and maintain the vacancy report for the unit managers. Maintain a computerized reporting system for effective monitoring and follow- up purposes.
Collaborate with Director’s office and across functional offices at GSSC for project & program meetings and discussions.
Maintain proper filing/archiving system of the documents processed by the Unit.
Maintain time and attendance records for the Unit by ensuring the leave and attendance records are up to date. Adjust time and attendance in Vision for staff members when required.
Prepare, follow up and process administrative requests/documents. Assist staff in completing the e-SAF forms, etc.
Maintain confidentiality and demonstrate high standards of integrity and sensitivity.
Prepare draft correspondences, reports and presentations for Section’s management team review.
Identify complex or sensitive subjects, and contacts for special treatment as well as priority issues that need to be brought to the Section Chief’s attention.
Keep abreast of activities of importance, latest policies, procedures and organizational changes affecting the centre.
Follow up on the preparation of reports, correspondence, briefing notes and other documents for the supervisor’s reference.
To qualify as an advocate for every child you will have...
Completion of secondary education (high school diploma) is a minimum requirement. University level courses in business administration are desirable. A completed university degree from an accredited institution will be counted towards the minimum work experience requirement.
Six years of relevant work experience in administration and personal assistance is required.
Strong technology orientation with proficiency in Microsoft Suite of Products (MS Word, MS Excel and MS PowerPoint) is mandatory.
Strong team player with the willingness to go over and beyond the call of duty and being solution oriented is required.
Experience in planning, organizing and delivering administrative support services is highly desirable. .
Experience with a development organization with knowledge of UN and UNICEF’S rules, regulations and procedures is an asset.
Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is a strong asset.
As an advocate for every child, you will receive...
Competitive salary which is tax-exempted in Hungary
Net salary range of HUF 570,250 - 648,910 depending on initial step (medical insurance and pension premiums will be deducted from the net salary). Access here the UN Salary Scale for Hungary.
Holidays and leave, including 1.5 days of annual leave accrual per month
United Nations sponsored medical insurance plan, pension plan and optional life insurance plan
Access to professional development and learning programs, online learning and learning path
Access to staff well-being and career development support
Contract is for 4 months with a possibility of extension
The hiring manager may apply other criteria beyond the minimum requirements
Applicants must be nationals of EU countries or in possession of a valid work permit. Please attach a copy of your work permit to your application submission
General Service (GS) staff are locally recruited staff and therefore candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate Ministry of Foreign Affairs (MFA) accreditation for locally recruited staff
Only shortlisted candidates will be contacted and advanced to the next steps
Internal applicants from GSSC are required to complete the courses of Learning Paths that are identified as essential when applying to the level of this post. Please visit the L&D Portal Learning and Development (sharepoint.com) for more information.
For every Child, you demonstrate...
UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability (CRITA).
View our competency framework at: https://www.unicef.org/careers/media/1041/file/UNICEF%27s_Competency_Framework.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference checks, and will be expected to adhere to these standards and principles.
UNICEF appointments are subject to medical clearance. Appointments are subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID).
Advertised: Jul 13 2022 Central Europe Daylight Time Application close: Jul 17 2022 Central Europe Daylight Time
Link zum Stellenangebot der Organisation: https://unjobs.org/vacancies/1657723492609