Administration Officer (Protocol), Kiev, Ukraine

Organization: WFP - World Food Programme

Country: Ukraine

City: Kyiv

Office: WFP in Kyiv

Closing date: Monday, 8 August 2022

Vacancy Announcement

JOB TITLE: Administration Officer (Protocol), SC 10 - Re-advertised

Number of openings: 01

Contract Type: Service Contract

Post holder reports to Chief, MSDI, Infrastructure and Facilities Management

Duration : 12 months

Duty Station (City, Country): Kyiv, Ukraine


The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change.

Our response to emergencies - saving lives and livelihoods either through direct assistance or by strengthening country capacities - remains at the heart of our operations, especially as humanitarian needs become increasingly complex and protracted.


To lead the delivery of quality, customer-focused, value-for-money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy .


Develop and implement WFP regional/country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration services.

Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.

Manage and/or carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required.

Promote a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

Manage and motivate a multicultural team(s), provide coaching, training and guidance as required to ensure appropriate development and enable high performance.

Build productive partnerships with WFP stakeholders, other UN agencies and local government offices.

Strengthen the capacity of WFP staff and partners through the delivery of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.

Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks, and reporting on actions taken.

Other as required

Experience Required

Has gained experience in administration and applies this to all activities.

Has managed small teams of staff with related areas of expertise.

Has provided support in leading projects and input into function policies.


Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training/courses


National Professional: Fluency (level C) in the English language and the duty station’s language, if different.


Monday, 08 August 2022

Link to the organization’s job posting: