Logistics Associate (Cash Based Transfers (CBT) & Markets), Addis Ababa, Ethiopia

Organization: WFP - World Food Programme

Country: Ethiopia

City: Addis Ababa

Office: WFP Addis Ababa

Closing date: Tuesday, 9 August 2022

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

JOB TITLE: Logistics Associate (Cash Based Transfers (CBT) & Markets) Contract Type/Grade: Fixed Term/G6 UNIT/DIVISION: Supply Chain/Logistics DUTY STATION (City, Country): Addis Ababa, Ethiopia REPORTING LINE: Head of Supply Chain CBT/Logistics, Logistics Officer or the designate

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Ethiopia, WFP is currently assisting more than 2.5 million vulnerable people in various regions in the country each month with relief in-kind food or cash assistance.

CASH-BASED PROGRAMMING: The Cash Based Transfers (CBT) interventions continue to be effective instruments to address immediate and transitional needs of vulnerable populations during crisis and emergencies. In Ethiopia, CBTs implemented by the different humanitarian actors have reached and addressed the needs of affected populations in response to different emergencies since early 2000s.

CBTs can reduce protection risks, facilitate solutions and improve efficiency and effectiveness in programme delivery. They can also have a multiplier effect in the local economies, contributing to foster positive relations and adaptation within communities, which directly feed into the Sustainable Development Goals. In this sense, CBTs interventions by WFP in Ethiopia are expected to be explored and further expanded.

ORGANIZATIONAL CONTEXT

This job is found in Addis Ababa, WFP Country Office. Job holders report to a Logistics Officer (CBT & Markets), Head of SC CBT or the designate. At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

JOB PURPOSE

Reporting to the Supply Chain/Logistics CBT Officer, the post holder will be required to contribute to and support the Ethiopia country office (including field) supply chain Cash-Based Transfers planning, overall markets and retail operations, implementation of practical and integrated supply chain optimization approaches to improve efficiency and ensure the added value to the implementation of CBT programs in the country.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Logistics Associate (CBT & Markets) will be responsible for the following duties:

Coordinate with CO Logistics CBT focal points all supply chain operational issues for CBT and ensure smooth implementation.

Facilitate and lead any primary market/supply chains-related data collection as needed

Participate in all CO CBT working groups and relay all relevant info to the CO and SO Logistics CBT Focal Points.

Build capacity of Logistics CBT focal points at the CO and SOs in SC CBT processes and activities

Engage in Retail-related activities at CO and SO levels providing operational and administrative support as needed.

Conduct macro supply chain assessments. Assist with micro retail capacity assessments and lead on retailer’s assessment rounds - using ROC application or other procurement standard means when and if required.

Oversee and provide support to SO Logistics CBT focal points on issues related to retailers such as retail capacity assessment, retailer selection, retailer monitoring; retailer evaluation; invoices, and reconciliation.

Support the retailer contracting process as needed as per the standard guidance. Undertake retailer contract on-boarding activities as per the guidelines and SOPs

Contribute to the development of the Market Development Activities and lead on implementation

Support the reconciliation processes of commodities and invoices if applicable.

Supervise the retailers‘ payment process on daily basis in coordination with the responsible Logistics Focal Point (CBT) when and if needed.

Regularly update and keep track of contracts and contract extensions of the retailers and inform Programme and Procurement before the contract period ends to ensure continuation of operation.

For CBT programs implementing itemized sales, ensure the transfer of sales data is done through the automated sales point installed at contracted shops or used as mobile-based technology with WFP required updates, by closely working with the software service providers, procurement, and HQ SC CBT.

Follow up with HQ SC CBT team on the monthly CBT Sales Dashboard, ensuring accuracy of data and all required reporting is included.

Follow-up on the price monitoring together with the Logistics CBT FPs in the SOs as well as with VAM

Ensure the monthly country retail map is updated

Determine with procurement and programme the need for standby retail contracts.

Ensure that logistics staff are familiar with the latest logistics responsibilities for CBT intervention as per the approved business model and RACI.

Establish requirement for retailers/shops selection and assist procurement with the details of the agreement/ contracts with retailers.

Coordinate and lead on the retailer performance monitoring. Contribute to the analysis of the retail performance in consultation with the respective Logistics Officer CBT. 21. Monitor overall performance of Logistics CBT & Market activities, report on KPIs regularly and keep stakeholders informed. 22. Participate as advisor in the Local Procurement Committee (LPCC) for choosing retailers if needed 23. Assist with operational contingency planning and logistics preparedness reviews, to ensure a coordinated response, and to ensure that supply chain related risks and requirements are taken into consideration. 24. Ensure the safeguard of internal control systems are functioning and that all relevant records are maintained. 25. Contribute to the regular update of the internal SC CBT oversight in regular basis, providing inputs and documentation as needed in coordination with the logistics officer CBT and other involved CBT functional units in the CO. Follow up on agreed action plans as needed. 26. Report regularly on SC CBT activities and processes. Provide SC and other CBT-related updates, data and reports upon request. 27. Perform other duties, as required by the supervisor.

STANDARD MINIMUM QUALIFICATIONS

Education: First university degree, preferably in Supply Chain Management, Economics, Business Administration, Logistics, or other related fields, or Secondary school/non-degree Education complemented by related training/courses and additional years of relevant work experience. Experience: Minimum 6 years and more of working experience in relevant field. Background in projects with financial management or Retail chains business and/or Supply Chain roles in market-based programming is desirable. Technical skills using analytics applications Languages: Fluency in both spoken and written English is required. Knowledge of Amharic Language is required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience in retail and/or Supply Chain management

Experience in market assessment and intelligence,

Experience is managing contracts and suppliers

Experience in KPIs management and reporting

Experience in data analytics and visualization dashboards

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

Create an "I will"/"We will" spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization

Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource Mgmt

Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting

Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution

Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management

Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination

Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DEADLINE FOR APPLICATIONS

09 August 2022

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Link to the organization’s job posting: https://unjobs.org/vacancies/1658864360522