Office Coordination Assistant, Dhaka, Bangladesh

Organization: FAO - Food and Agriculture Organization of the United Nations

Country: Bangladesh

City: Dhaka

Office: FAO Dhaka, Bangladesh

Closing date: Wednesday, 10 August 2022

2202088

Office Coordination Assistant

Job Posting: 26/Jul/2022

Closure Date: 10/Aug/2022, 9:59:00 PM

Organizational Unit : FABGD

Job Type: Non-staff opportunities

Type of Requisition : NPP (National Project Personnel)

Grade Level : N/A

Primary Location: Bangladesh-Dhaka

Duration : 12 months (Possibility of extension)

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) supports the transformation to More efficient, inclusive, resilient and sustainable agri-food systems, for Better production, Better nutrition, a Better environment and a Better life, leaving no one behind. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve this transformation.

The position is located in the FAO Representation in Bangladesh and the incumbent will be based in Dhaka, Bangladesh.

Reporting Lines

This is an SC -5 position under the overall supervision of the FAO Representative and in close liaison with Deputy FAO Representative, Assistant FAOR Programme, Assistant FAOR Administration and other colleagues in the Representation, the incumbent will carry out the following tasks : Tasks and Responsibilities

Management of the FAO Representative Office:

Manage the Representative Office, its Integrated Work Plan and respond to a variety of routine queries and provide clarifications on programme and project matters;
Inform management and team members of processes, procedures and timeframes to secure administrative services needed for programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and timely inform the relevant managers.;
Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support on programme/project activities; generate periodic or ad-hoc management reports;
Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems to support the FAOR and his team in decision making process.

Ensure integrity and compliance of the documents prior being submitted for endorsement by the senior management and monitor the management decisions‘ follow up and implementation.

Support the FAOR in his mandate by providing strategic advice on organizational, policy, and programme related matters, both internal to FAO and external & ensure the dissemination of information within the organization on behalf of the FAOR.

Ensure the FAOR is provided with the appropriate range of professional advice on diverse issues as they arise.

Ensure the coordination of corporate responses to emergency, high priority, or sensitive issues and keep and up-date inventory of all the necessary contact details of internal and external partners

Provide support in outreach to national and international counterparts and act as principal liaison with UNCT, as well as with colleagues in FAO Regional Office, as well as in HQ.

Ensure planning and preparation of FAOR’s participation in external events, including scheduling, drafting speeches and talking points and advise FAOR on protocol requirements as needed

Ensure proper planning of FAOR and managements meetings, circulation of meeting agenda in good time, taking minutes and follow-up with the appropriate actions

Maintain a filing system of programme and administrative records from the office of the FAO Representative and perform any other duties as requested by the management.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Advanced university degree in Agriculture, Agriculture Economics, Development Studies, Political Science, Sociology, Economics, or other related development or social field is required.

At least 2 years of relevant experience with international/any reputable organization

Nationality of Bangladesh.

Working knowledge (level C) of English (spoken and written);
FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Experience in the UN System or an International organization/institution.

Have good judgment and analytical skills and with strong operational experience;
Self-motivated and able to work quickly and accurately with minimum supervision;
Ability to work under pressure in a professional manner;
Ability to establish and maintain a good working relationships with people of different national and cultural background;
Excellent computer skills (especially in MS-Word, MS-Excel and Outlook );
ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

Incomplete applications will not be considered. If you need help please contact: Careers@fao.org

Applications received after the closing date will not be accepted

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

Candidates are requested to attach a letter of motivation to the online profile

Once your profile is completed, please apply, and submit your application

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

Incomplete applications will not be considered

Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

Only applications received through the FAO recruitment portal will be considered

Your application will be screened based on the information provided in your online profile

We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT

Link to the organization’s job posting: https://unjobs.org/vacancies/1658864555360