Procurement Analyst, Mexico City, Mexico

Organization: UNDP - United Nations Development Programme

Country: Mexico

City: Mexico City

Office: UNDP Mexico City

Closing date: Monday, 10 October 2022

Procurement Analyst

Location : Mexico City, MEXICO

Application Deadline : 10-Oct-22 (Midnight New York, USA)

Type of Contract : NPSA (Regular)

Post Level : NPSA-8

Languages Required : English Spanish

Starting Date : (date when the selected candidate is expected to start)

01-Nov-2022

Duration of Initial Contract : one year

Expected Duration of Assignment : initial duration of one year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UN Secretary-General established the UN SDG Action Campaign to inspire people and organizations from all backgrounds and every part of the world to take actions to achieve the Sustainable Development Goals, while holding decision-makers to account for progress society-wide. The UN SDG Action Campaign is hosted and supported by UNDP and is based in Bonn (Germany) with a lean team that marshals rapid support for new initiatives as opportunities arise and provides partners with on-demand strategic creative services that inspire SDG action with an engaged community of activists and concerned individuals.

The UN SDG Action Campaign is working closely with cities and local governments to showcase how they are actively contributing to implement Agenda 2030, accelerating transformative action to achieve the Sustainable Development Goals for all, and everywhere.

Within this context, the UN SDG Action Campaign is seeking to recruit a Procurement Officer on Local Public Private Partnerships to support municipal service provision in support of SDGs. Local and regional governments are already responsible of over 65% of the SDG targets, most of them linked to basic service provision from water, sanitation, mobility, climate action, health or education. A big part of that service provision happens in partnership with private sector providers, municipalities across the world need to innovate and improve their procurement procedures and establish more strategic relations with the private sector within the framework of the accelerated action required to implement the SDGs in time for year 2030.

SDGs are genuinely interlinked with service provision at local level. To be able to deliver on Agenda 2030, local and regional governments need to establish contractual relationships with capable and trustworthy private sector providers, mostly through PPPs (Public Private Partnerships). The Procurement Officer will support UNDP cities and their partners to generate knowledge through the exchange of experiences and by sharing common concerns and possible solutions to improve the effectiveness of PPPs for SDG delivery at local level.

The Procurement Officer will support participant local and regional governments to improve their PPPs efficiency to align and deliver on Agenda 2030.

Duties and Responsibilities

Facilitate internal clients needs particularly in the area of procurement planning, contract management, and procurement processes, conducted by SDG Campaign;
Support the conduct of supply market analysis in order to understand how the market works, the direction, the competitiveness of the market, the key suppliers and the value that suppliers place on the organization;
Develop and manage the necessary tools (including internal Standard Operating Procedures) to streamline business procedures, e.g. updating and maintaining the data bases for different type of contracts including ICs, IPSAs, contract for goods and services, POs, Rosters, etc;
Exercise oversight of procurement processes including preparation and management of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
Facilitate elaboration and implementation of contract strategy, sourcing strategy, quality management, supplier selection, and improvement of procurement processes;
Facilitate the analysis of information required in the preparation of procurement plans and monitoring of its implementation.

Liaise with technical managers, review TOR and provide support to the technical evaluations; and

Support SDG Campaign with the preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

Additionally, the Procurement Officer will work with the UNDP-UN SDG Action Campaign Network to:

Promote exchange of experiences amongst participating local governments;
Identifying innovative platforms and tools available to improve SDG delivery at local level;
Elaborate and advise on legal instruments and pricing models; and

Increase citizens usability and participation into service deliver.

Competencies

Core

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Management

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Business Management

Operations Management

Ability to effectively plan, organize and oversee Organization’s business the processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

Business Management

Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers‘ needs.

Provide inputs to the development of customer service strategy.

Look for ways to add value beyond clients‘ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Business Direction and Strategy

Negotiation and Influence

Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates situations.

Operations: Administration, Finance, HR, Procurement, IT and Security

Procure-to-Pay

Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations.

Effectiveness

Project quality assurance

Ability to support on strategic planning and results.

People Management

Build capability

Identify and develop talent in individuals, providing positive support to enable them to achieve their potential. Foster learning or development of others by giving feedback, guidance, and support; support career development of others. Have willingness and ability to delegate to help people learn, including from failure.

Required Skills and Experience

Min. Education requirements

Master’s Degree in Business, Law, Public Administration, Political Science, Urban Planning or related field;
Or a Bachelor’s Degree in Business, Law, Public Administration Political Science, Urban Planning or related field with 2 years of relevant work experience.

Specialized Certification in Procurement (CIPS2), is required

Min. years of relevant work experience

A minimum of two (2) years with Bachelor’s Degree of relevant work experience in procurement, contract management, contract administration, logistics/supply chain management is required.

Required skills

Knowledge and experience in procurement operations in a multilateral/international organization, and experience with development of tender documents, management of procurement processes, bid evaluation, submission of cases to Oversight Committees and contract management is required.

Experience in the usage of computers and office software packages (MS Word, Excel, etc.), is required.

Desired skills in addition to the competencies covered in the Competencies section

Proven experience in working with local governments and their associations is an asset.

Knowledge of automated procurement and ERP System and experience in handling of web-based management systems including sharepoints, database and e-commerce, is an asset.

Proven professional experience focusing on client management and working with a diverse team will be an asset.

Excellent analytical and communication skills (written, verbal, interpersonal and intercultural) is an asset.

Experience in knowledge sharing and advocacy, is a plus.

Experience and knowledge in working on public-private partnerships is a plus.

Required Language(s)

Fluency in both English and Spanish languages, is required;
Working knowledge of another UN language is an advantage.

Professional Certificates

Specialized Certification in Procurement (CIPS2), is required

Link to the organization’s job posting: https://unjobs.org/vacancies/1664290560588