Procurement Officer, Brasilia, Brazil

Organization: UNICEF - United Nations Children’s Fund

Country: Brazil

City: Brasília

Office: UNICEF Brasília

Closing date: Wednesday, 19 October 2022

Procurement Officer, NO2, Brasilia, Brazil, post # 100273

Job no: 555796

Position type: Fixed Term Appointment

Location: Brazil Division/Equivalent: Latin America and Caribbean Regional Off

School/Unit: Brazil

Department/Office: Brasilia, Brazil

Categories: Supply Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, results

UNICEF wants to make sure that all children in Brazil can enjoy their rights, particularly those who have been excluded from the country’s progress and those who grow up in especially vulnerable circumstances. To achieve its goals, UNICEF works both at national level to influence policies and programmes for children as well as in the regions where most of the disadvantaged children live: in the Semi-arid and Amazon regions and the large cities. One of our goals is to guarantee to all children and adolescents access to quality health; the sexual and reproductive rights of adolescents and young people; and the full development of children in early childhood.

For further information, please visit www.unicef.org.br

How can you make a difference?

Under the general guidance of the Chief of Operations, the Procurement Officer will be responsible to plan, direct and manage the contracting of goods and services with institutions, companies and individuals for the country office, including, but not limited to PSFR contracts, programme supplies, office supplies, consulting services, advertising agencies, translation and interpretation, technical services, video production, editing, etc. Maintain performance monitoring and reporting in respect to procurement activities.

Join our team to be responsible for:

Liaising with sections and Zonal Offices to compile the office annual procurement work plan and define the appropriate actions for contracting goods and services;
Reviewing Terms of References (TORs), Evaluation criteria and develop Invitations to Bid and Requests for Proposal for commercial contracts. Inviting bids proposals, assess market rates and negotiating conditions and rates/terms of payments;
Managing the evaluation process, holding bid conferences, receiving bids and proposals, setting up technical evaluation committees and chair meetings to review and finalize point ratings, clarifying all aspects of proposals including technical, pricing, and terms, chairing meetings between the evaluation team and the proposers for further clarifications, and preparing the evaluation summary for the Contract Review Committee;
Assisting to negotiate contracts, Purchase Orders, Long Term Arrangements, and Memorandum of Understanding (MOU) including pricing, statements of work, terms and conditions. Drafting contracts, Purchase Orders and Long Term Arrangements including all terms and conditions;
Evaluating and qualifying companies, institutions and individuals providing services to UNICEF and monitoring performance. Assessing technical capability and financial health in order to qualify companies as potential contractors for UNICEF;
Assisting with post contract activities including the negotiation and issuance of all amendments to contracts, Purchase Orders, Long Term Arrangements, and Memorandum of Understanding (MOU);
Preparing and presenting submissions to the Contract Review Committee;
Liaising with relevant Sections or Zonal Offices on overlapping contractual matters, including policies and procedures;
Looking for best commercial practices; periodically reviewing procedures; developing statistical indicators to ensure compliance to rules and process efficiency;
Liaising with Joint Operations Facilities (JOF) and other UN Agencies in the country in order to hire common services utilized by UN System in the country, supporting approaches for enhancing efficiency and effectiveness and participating in working groups and initiatives related to procurement;
Implementing effective staff learning and development programme activities for capacity building in procurement, helping to organize workshops for staff’s competency building, and staff learning and development.

To qualify as an advocate for every child you will have:

First level University degree (Bachelor’s or equivalent) in business administration, finance, social development or a related field is required;
Specialized training in financial analysis, contract law, litigation and arbitration law, and procurement processes is an asset;
At least two (2) years of professional work experience (international and national) in Business Management, Procurement, Finance or equivalent is required;
Knowledge of worldwide procurement, contract negotiations and administration is desirable;
Additional years of relevant experience in the above mentioned fields is an asset;
Fluency in Portuguese and English is required. Knowledge of an additional UN Language (Arabic, Chinese, Russian, Spanish) is considered an asset.

For every Child, you demonstrate...

The UNICEF competencies required for this post are...

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and the following competencies: Demonstrates Self Awareness and Ethical Awareness (1), Works Collaboratively with others (1), Builds and Maintains Partnerships (1), Innovates and Embraces Change (1), Thinks and Acts Strategically (1), Drive to achieve impactful results (1), and Manages ambiguity and complexity (1).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks: Candidates must be Brazilian citizens.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

All candidates who wish to apply to this Vacancy Announcement are requested to prepare and submit their application in English.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Advertised: Oct 04 2022 E. South America Standard Time Application close: Oct 18 2022 E. South America Standard Time