Project Manager (P4), Kampala, Uganda
Office: UNICEF Uganda
Closing date: Friday, 13 January 2023
Project Manager, (P4), Kampala Uganda #110774 (Temporary Appointment) Open to only Non Ugandan Nationals
Job no: 558176
Position type: Temporary Appointment
Location: Uganda Division/Equivalent: Nairobi Regn’l(ESARO)
Department/Office: Kampala, Uganda
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Courage
UNICEF and WFP have agreed to carry out a project to construct a new UNICEF/WFP shared premises within the land that is owned by UNICEF at Mbuya, Kampala in Uganda and have agreed that UNICEF will be the lead agency in the project. To fully manage the delivery of this project, UNICEF wishes to recruit a competent and experienced Project Manager with an Architectural/Engineering/technical background, and is familiar with large building infrastructure projects who will be directly responsible for the project planning, implementation, budget control, risk mitigation, contracts and procurement, human resources, integration, communication, programme and quality of the project. The project Manager will be engaged with stakeholders through regular reporting activities in addition to the construction activities. Under the supervision of the UNICEF Uganda Deputy Representative (Operations), the incumbent will be responsible for the overall efficiency and effectiveness of the construction project, delivery and accomplishment of construction goals and objectives. The Project Manager will provide monitoring, technical support, progress reports and updates to the Project Management Team and Steering Committee comprising of representatives from each agency and with the technical direction of their respective Engineering Units representatives
How can you make a difference?
While the Project Manager will administratively report to UNICEF’s Deputy Representative (Operations), he/she will function as a focal point for both UNICEF and WFP in the management and coordination of the project. In this regard the incumbent will gather inputs from all resources within the office and external and represent UNICEF and WFP in all major negotiations and dealings regarding all technical aspects of the project.
Summary of key functions/accountabilities:
Provide engineering and project management services for the project;
Ensure compliance with UNICEF and WFP’s policies, criteria and procedures in the planning, design, procurement and execution of the project;
Prepare a Preliminary Project Schedule to coordinate and integrate activities that will be undertaken by all parties, including the Design Consultancy firm, the Contractor and UNICEF/WFP. After discussions with all concerned parties this will be updated incorporating a Detailed Schedule for all project activities, including realistic sequences, duration, responsible entity etc;
Incorporate country-specific technical requirements into planning, design and construction phases of the project, and ensure the implementation of green building technologies where appropriate and feasible;
Oversee the development of additional plans, including functional and technical design requirements for the purpose of design reporting and site lay-outs;
Conduct design review and recommend changes or alterations to designs as deemed necessary, specifically imploring value engineering to maintain functionality and quality, while reducing costs for specialized building components.
Manage procurement processes for selection of suitable consultancies for support of the delivery of the projects for conducting studies, investigations, design, contract documents, site supervision, material testing etc;
Prepare detailed tender packages for consultants, designers, specialists and the contractor as necessary;
Oversee technical aspects of the procurement process through all stages including evaluation and award;
Participate and provide advice in Evaluation Panels for procurement services;
Prepare reports, including technical appraisals, contract documentation, reviews on the contractor’s proposals and any other relevant reports;
Provide technical review and comment on project studies conducted by consultancy firms including site verification of geotechnical, topographical, environmental, ecological and other studies as required;
Ensure that the security provisions employed on various projects are sufficient and consistent with the requirements of UN security;
Act as the Construction Project Manager in construction phase of the project by providing oversight of technical quality, schedules, and budget, as required;
Monitor safety performance of construction contractor, address contractual issues, and maintain a comprehensive system of site records related to construction project;
Raise issues impacting budget and make recommendations;
Ensure that the construction methods and equipment used are in compliance with the international standards and requirements on quality, health and safety;
Lead the day by day discussions with all project actors and be directly responsible for contract management and technical matters vis å vis the Engineering and Design Consultancy firm(s) as well as with the contractor(s), unless otherwise indicated by the Steering Committee.
Supervise and manage staff and/or the consultants‘ team both in terms of effective management of work time and distribution and prioritization of tasks, as well as overseeing the quality and conformance of the work produced;
Contribute to business continuity, contingency planning and make the necessary recommendations;
Periodically monitor risks in relation to project management and report on any actions taken;
Review, evaluate and approve the planned construction methodologies by contractors;
Establish and maintain project performance monitoring, evaluation and reporting up to project completion;
Establish a comprehensive system for maintaining records including correspondence, survey data, inspection records, test data, site diaries, records of meetings, financial records, progress records, etc;
Prepare and issue weekly and/or monthly reports, project completion reports and full report on final completion;
Liaise with government bodies, public groups, UN agencies and any others in order to coordinate with the multiple stakeholders;
Liaise with local authorities to obtain necessary clearance for the implementation of the projects and to ensure co-ordination of activities throughout the project duration;
Inform the steering committee in advance of any deviation from the original work-plan of the Design consultancy firm and the contractor. In particular variations which might impact on quality, cost and completion date. When variations to the project scope are requested by the client, the contractor or the consultancy firm, the Project Manager (PM) shall identify the time, cost, and quality risk implications of the requested change and provide advice on the most cost effective option. No financial Delegation of authority for variations will be given to the Project Manager. All variations to the contracts will be managed in accordance with agreed instructions from the steering committee.
Manage and maintain cash flow programmes, contract documents and payment process for contractors‘ services;
Ensure that the engineering and design consultancy firms and the contractor(s) are held accountable for the structure till the end of Defect Liability Period.
Organize final inspection of the premises and instruct the contractor(s) of any repair works to be done. Draft Final Completion Certificate based on satisfactory achievement of works. Ensure adequate procedure for closure of contracts with consultants and contractors.
Produce a project closure report and evaluation of the construction company and the engineering firm.
Perform other related duties as required.
To qualify as an advocate for every child you will have...
Advanced university degree in Civil, Structural Engineering or Architecture;
*A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
Professional or Chartered accreditation by an appropriate national or international regulatory authority for Engineers is highly desirable.
At least 8 years of postgraduate progressively responsible professional experience in civil or structural engineering with solid experience in the overall management of engineering projects and activities as well as high independence and decision-making authority;
Experience in technical supervision of Commercial/ Large office building/Large residential Building works is highly desirable
Experience of working in difficult security environments;
Experience in engineering/construction with focus on ‚health and safety‘ is an asset;
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
Technical Skills and Knowledge
Good knowledge of engineering design, in particular to the civil and structural fields;
Proficiency in developing master plans for renovation and construction projects and site lay-outs;
Familiarity with public procurement procedures, international contract formats and construction management procedures;
Proficiency in MS Office (Word, Project, Excel, Power point, Outlook) and other standard office software packages and systems;
Advanced knowledge of AutoCAD and other project management software;
General knowledge of UN system policies, rules, regulations and procedures governing administration is considered a plus.
Other Skills Required
Excellent negotiating and communication skills;
Ability to conduct in-depth analysis on issues or problems that are highly complex and draw solid conclusions;
Ability to coordinate and monitor own work plan and those under supervision;
Ability to handle multiple tasks at the same time;
Demonstrated effectiveness in developing master plans for renovation and construction projects and site lay-outs;
Ability to draft clear concise reports or rationale for decisions on key issues;
Ability to provide expert technical advice and conduct engineering site assessments of facilities;
Ability to develop budgets and formulate new strategies and technical approaches on project management;
Strong interpersonal skills demonstrated by the ability to gain the assistance and cooperation of others in a team endeavour through the demonstration of technical leadership.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are...
(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates from Industrial countries are encouraged to apply.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Advertised: Dec 27 2022 E. Africa Standard Time Application close: Jan 13 2023 E. Africa Standard Time
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Closes Jan 13 2023
Project Manager, (P4), Kampala Uganda #110774 (Temporary Appointment) Open to only Non Ugandan Nationals in Uganda
UNICEF Uganda wishes to recruit a competent and experienced Project Manager with an Architectural/Engineering/technical background, familiar with large building infrastructure projects.
Link to the organization’s job posting: https://unjobs.org/vacancies/1672149896216