Human Resources Assistant, Beirut, Lebanon

Organization: WFP - World Food Programme

Country: Lebanon

City: Beirut

Office: WFP Beirut, Lebanon

Closing date: Tuesday, 3 January 2023

Are you passionate about changing and improving the lives of millions of people world-wide? Are YOU up for a Life-Changing Experience? Do you want to be part of an International Humanitarian Organization with a very diverse workplace? If YES, this WFP job vacancy is the opportunity for you

This Vacancy Announcement will close on 3 January 2023 at 11:59 PM Rome Time.

Terms and conditions:

- This position is open to qualified Lebanese candidates only.

- Women and persons with disabilities are encouraged to apply

- Only shortlisted applicants will be contacted.

About WFP:

Assisting more than 115.5 million people in 120 + countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

WFP Lebanon provides humanitarian assistance to over 2 million vulnerable persons for food and other essential needs through cash-based transfers and in-kind food. WFP Lebanon also provides food assistance in the form of snacks and fresh food to school aged students and promotes resilient livelihoods and sustainable food systems. In addition to direct assistance to the most food insecure and vulnerable people, WFP also supports government institutions, partners, and other entities to strengthen their capacity to deliver social assistance.

To know more about WFP’s mission, please check the below video: https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/

Job Purpose:

To perform a range of HR tasks to support the accurate implementation of WFP policies and procedures and facilitate the effective functioning of client- focused and strategy-oriented HR services.

Duration of Assignment:

The HR Assistant will be contracted for an initial term of eleven (11) months.

Key Responsibilities (not all-inclusive, nor exhaustive ):

Within delegated authority and under the direct supervision of the HR Officer - Head of Unit, the Human Resource Assistant will be responsible for the following duties:

Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.

Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.

Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.

Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.

Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.

Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.

Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.

Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.

Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis

Perform other related duties as requested by supervisor

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

Has managed and implemented HR policy and procedures in line with WFPs operating standards

Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration

Has provided ad-hoc guidance to less experienced staff members

Has provided briefing to new recruits as part of the onboarding process

Has gained experience working across a range of WFP contexts and with varying strategic priorities

STANDARD MINIMUM ACADEMIC QUALIFICATIONS :

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least five years of progressively responsible support work experience in general administrative work, including at least two (2) years in human resources or other related field.

Language: Fluency in both oral and written communication in English and Arabic languages.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Link to the organization’s job posting: https://unjobs.org/vacancies/1672081332370