Programme Assistant, Rome

Organization: Unicef

Country: Italy

City: Rome

Office: UNICEF Rome, Italy

Closing date: Thursday, 19 January 2023

Programme Assistant GS5 - Temporary Appointment - ECARO O/P Rome, Italy Post#121521 (364 Days)

Job no: 558441

Position type: Temporary Appointment

Location: Italy Division/Equivalent: CEE/CIS

School/Unit: Regional Services Div (ECAR), Geneva

Department/Office: National Response Coord, O/P Rome

Categories: Programme Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Delivery

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life in its social, political, economic, civic and cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

UNICEF is operating in Italy based on formal agreements with national authorities aimed at providing technical support for the protection and social exclusion of refugee and migrant children, those transitioning to adulthood, and women arriving in Italy from the central Mediterranean and Balkan routes and from Ukraine. A two-pronged approach combines humanitarian service delivery with capacity building, policy reform and technical assistance for the protection and social exclusion of refugee and migrant children and adolescents with partner organizations and governments. The response enables the target population to emergency protection interventions, alternative care solutions, and lifesaving information and skills-building opportunities.

The Child Protection and Gender-Based Violence (GBV) programmes provide access to key life protecting information, promote uptake of services, identification and referral of at-risk boys and girls to relevant services, including psychosocial assistance, GBV services and access to alternative care and guardianship. The Youth & Adolescent Development programme focuses on participation and skills building interventions to guarantee migrant and refugee children and youth have access to key information, have their voices heard and are empowered to take the lead and have the skills and competencies needed for their social inclusion in Italy.

Under the close supervision and guidance of the Emergency Specialist, P3, the Programme Assistant will support the team through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their programmatic commitments, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. Specifically, the Programme Assistant will be, inter-alia, responsible for ensuring optimum use of programme funds in order to deliver effectively on all programmatic priorities through guiding the programming, allocation and monitoring of funds; providing advice to UNICEF programme staff and partners on programme and budget processes; and providing overall support and advice to the management in line with UNICEF and donor requirements. The post will be responsible for the management and monitoring of UNICEF’s implementing partnerships.

How can you make a difference?

Summary of key functions/accountabilities:

Preparing and maintaining records pertaining to programme planning and development of the R&M response in Italy.

Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per programme revisions when necessary; iaising with budget focal points and the CP, GBV and ADAPprogrammes over costs and needs.

Facilitating the processing of contracts for endors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor and partner lists, up-to-date.

Collecting invoices and filing documents for approval and thereafter processing in VISION and Service Gateway.

Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

Monitor and support implementing partners to ensure compliance with all necessary registration and administrative requirements on the UN Partners Portal and facilitate due diligence verification

Monitor and support implementing partners to ensure compliance with all necessary registration and administrative requirements on the UN Partners Portal and facilitate due diligence verification and ensure partnership and HACT related requirements and informations are monitored and regularly updated on E-Tools

Maintaining calendar and arranging meetings on funds programming and monitoring. Taking minutes of meetings and keeping the correspondence of the R&M team well organized.

Any relevant additional work that may be required.

Impact of Results:

S/He supports the section in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the programme assistant therefore creates the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country programme and success in the implementation of project/programme activities.

Skills:

Thorough knowledge of UNICEF administrative policies and procedures.

Strong organizational, planning and prioritizing skills and abilities.

High sense of confidentiality, initiative and good judgment.

Ability to work effectively with people of different national and cultural backgrounds.

Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint

Strong office management skills.

To qualify as an advocate for every child you will have...

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

A minimum of five years of progressively responsible administrative or clerical work experience is required. Experience in funds programming allocation and monitoring.

Developing country work experience and/or familiarity with emergencies is considered an asset.

Fluency in English and Italian is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish)

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

Core Values

Care

Respect

Integrity

Trust

Accountability

Sustainability

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Core Competencies

Demonstrates Self Awareness and Ethical Awareness (1)

Works Collaboratively with others (1)

Builds and Maintains Partnerships (1)

Innovates and Embraces Change (1)

Thinks and Acts Strategically (1)

Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Advertised: Jan 05 2023 W. Europe Standard Time Application close: Jan 19 2023 W. Europe Standard Time

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Closes Jan 19 2023

Programme Assistant GS5 - Temporary Appointment - ECARO O/P Rome, Italy Post#121521 (364 Days) in Italy

UNICEF ECARO is looking to hire a Programme Assistant GS5, who under the supervision of the Emergency Specialist P3 will support the team through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their programmatic commitments, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Link to the organization’s job posting: https://unjobs.org/vacancies/1673101245838