Programme Assistant, Tirana

Organization: OSCE - Organization for Security and Co-operation in Europe

Country: Albania

City: Tirana

Office: OSCE Tirana

Closing date: Friday, 20 January 2023

Background:

The mandate of the OSCE Presence in Albania is to promote democratization, the rule of law, and human rights as well as to consolidate democratic institutions in line with OSCE principles, standards and commitments.

Originally established in 1997, today, the Presence’s activities range from arms control and the fight against trafficking to electoral assistance; anti-corruption initiatives; gender mainstreaming and environmental projects; human rights protection; legislative, judicial, and media reform; and the capacity-building of law enforcement officials.

For more detailed information on the structure and work of the OSCE Presence in Albania please see: https://www.osce.org/presence-in-albania

A local vacancy for a fix-term appointment has arisen in the OSCE Presence in Albania for a Programme Assistant, G5. The incumbent is under the supervision and supports the National Programme Officer / Parliamentary Support with project implementation and follow up, in particular by proposing and drafting project templates, supports negotiations with beneficiaries and implementing partners; assistance in preparing and conducting conferences and seminars, providing translations, and takes care of and independently solves administrative issues related to programmatic work.

Tasks and Responsibilities:

The incumbent performs the following duties;: Jointly with the the National Programme Officer, Assembly Support ensures project implementation and follow up, in particular by proposing and drafting project templates, draft contributions for monthly and other reports as well as assistance to negotiations with beneficiaries (MPs and parliamentary staff), implementing partners and OSCE field missions in the regions;
Assisting the National Programme Officer, Assembly Support to co-ordinate between UB and ExB activities to avoid overlapping and identify synergies for maximising results;
Following and researching key Assembly development issues of interest to the Presence, keeping track of all legislative processes and monitors work of parliamentary committees and drafts reports;
Monitoring recent developments in the parliamentary proceeding; monitoring electronic and print media for political development issues in particular related to parliamentary proceedings.

Conducting background research on the institutional and legal framework on the national level; preparing overviews and formulating draft proposals for the National Programme Officer, Assembly Support.

Through personal and professional contacts assisting in maintaining working relations with parliamentary services; arranging and attending meetings with Assembly representatives, and international partners, and producing minutes of the meetings.

Providing assistance in preparing and conducting conferences and seminars, by providing translations, administrative and logistical assistance;
Creating and maintaining databases on Albanian Assembly, MPs, administrative and political staff, as well as national and international organizations dealing with parliament in Albania; creating and maintaining a calendar of all institutional activities related to parliament; creating and maintaining a calendar of Presence’s activities with the parliament, maintaining the documentation and archives, updating telephone/fax/e-mail lists, etc.;
Providing support to the National Programme Officer, Assembly Support and as needed to the Head of Department, and is responsible for all procurement related issues and procedures as relevant. Creating and maintaining the database and administrative files for the programme.

Performing other duties as assigned

Necessary Qualifications:

Secondary Education, ideally supplemented by University degree in Political sciences, European Integration issues, International Relations or related field, or equivalent extensive work experience in the field;
Minimum 5-year experience in working with parliamentary issues, particularly in gathering, organizing, analysing, editing and disseminating information;
Familiarity with current Albanian political and parliamentary affairs;
Computer literate with practical experience with Microsoft Office applications

Excellent oral and written English communication skills

Good analytical and interpersonal skills

Must be an Albanian resident and nationality.

Remuneration Package:

According to the fixed OSCE salary scale, the remuneration is approximately 969.67 EUR EURO, subject to National Social Security deductions. OSCE salaries are exempt from taxation.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Issued by: OSCE Presence in Albania

Requisition ID: PAR00000D

Contract Type: Local Contracted

Grade: G5

Job Level: General Services

Job Type: Contracted

Number of posts: 1

Location: ALB - OSCE Presence in Albania, Tirana

Issue Date: Dec 5, 2022

Closing Date: Jan 20, 2023

Employee Status: Fixed Term

Schedule: Full-time

Education Level: High School Diploma / (GED)

Job Field: General Administration

Link to the organization’s job posting: https://unjobs.org/vacancies/1672928533849