HR Co-ordination Officer, Vienna

Organization: OSCE - Organization for Security and Co-operation in Europe

Country: Austria

City: Vienna

Office: OSCE Vienna

Closing date: Thursday, 26 January 2023

Background:

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The OSCE is committed to gender equality.

The Department of Human Resources, and is responsible for planning, execution and control of human resources management programmes at the OSCE, such as implementation of Staff Regulations, Rules and Instructions, compensation schemes, entitlements and benefits, job classification scheme, performance evaluation system, social security packages and development of staff/management relations. It provides the full range of HR support services to Organization for Security and Co-operation in Europe management and staff at OSCE, including the development, formulation and/or adaptation of OSCE HR policies, rules and procedures, and management and administration of entitlements, including participation in social security coverage.

Tasks and Responsibilities:

Under the overall supervision of the Director for Human Resources, the successful candidate will be tasked with the following duties:

Co-ordinating and administering programmes and interventions concerned with planning the human resources needs of the Organization, by collecting input from DHR units and other departments, as well as HR contact points from other executive structures, interpreting and analyzing the collected data and reporting on the findings and recommendations to the supervisor;
Developing communication programmes to promote HRM role, objectives, practices and procedures, by researching best practices and keeping abreast of developments in the field of HR in other international organisations through participation in virtual UN HR Network events and working groups, recommending surveys and needs assessment programmes, in collaboration with the Secretariat departments, HR community within and outside the OSCE and the staff representatives, and presenting recommendations to the supervisor, with the aim of enhancing the transparency and accessibility of HRM procedures;
Co-ordinating the development and implementation of DHR’s Unified Budget and HRM extra-budgetary (ExB) programmes/projects, by collating, interpreting, analyzing and summarizing the input received from DHR units, checking for completeness, consistency and accuracy of information, co-ordinating the development of unit-specific projects, monitoring budget and expenditure and recommending adaptations;
Drafting working documents for the use of DHR, including talking points, summaries, concept notes and presentations, based on independent research and/or data collated from internal or external sources and organized for use by the supervisor; delivers presentations in in-person, online and/or hybrid events and answers to queries from the domain of own and Unit’s work;
Co-ordinating and following up on responses to audit recommendations concerning HRM in the OSCE, by locating and analyzing data relevant for specific audit and distilling and synthesizing information relevant to the audit recommendations and proposed management action plan;
Co-ordinating the preparation of regular DHR reports, by working closely with the different units from which inputs are required, and working with the HR Analytics team to gather supporting data or data visualisations and their interpretations;
Engaging with the Chiefs and (Deputy) Director of DHR to identify bottlenecks in collaboration, inconsistencies in practices, and opportunities for improvements; initiating, co-ordinating and leading working groups and projects to enhance HR practices and service delivery across the OSCE, as well as to improve intra-department collaboration.

For more detailed information on the structure and work of the OSCE Secretariat, please see: https://www.osce.org/secretariat

Necessary Qualifications:

First-level university degree in human resource management, law or social sciences;
A minimum of six years of progressively responsible professional-level experience in human resource management, public or business administration, preferably in an international organization;
Proven experience and skills in drafting reports and other types of written communication;
Proven experience in co-ordinating work between different departments of a large organization;
Established knowledge of contemporary issues in human resource management;
Familiarity with project development and management as well as basic research skills and familiarity with quantitative and qualitative methods;
Professional fluency in English with excellent communication (both oral and written) skills;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Computer literate with practical experience using Microsoft applications, internet.

Remuneration Package:

Monthly remuneration is approximately EUR 7,160 with the actual salary depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

Issued by: OSCE Secretariat

Requisition ID: SEC000109

Contract Type: International Contracted

Grade: P3

Job Type: Contracted

Number of posts: 1

Location: SEC - OSCE Secretariat, Vienna

Issue Date: Jan 5, 2023

Closing Date: Jan 26, 2023

Employee Status: Fixed Term

Schedule: Full-time

Education Level: Bachelor’s Degree (First-level university degree or equivalent)

Job Field: Human Resources Management

Target Start Date: As soon as possible

Link to the organization’s job posting: https://unjobs.org/vacancies/1672928546651