Procurement Analyst, Vientiane

Organization: UNDP - United Nations Development Programme

Country: Lao PDR

City: Vientiane

Office: UNDP Lao PDR

Closing date: Tuesday, 24 January 2023

Job Identification : 7800

Locations : Vientiane, Lao People’s Democratic Republic

Posting Date : 01/09/2023, 04:15 AM

Apply Before : 01/24/2023, 04:59 PM

Job Schedule : Full time

Agency : UNDP

Grade : NB4

Vacancy Type : National Personnel Service Agreement

Practice Area : Management

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year

Education & Work Experience : Master’s Degree

Other Criteria : 2 years of work experience with Bachelor’s Degree

Required Languages : English

Vacancy Timeline

2 Weeks

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and direct supervision of Head of Procurement and Admin Unit, the Procurement Analyst is a team member of the CO Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money in UNDP Lao PDR Country Offices. He/she analyses and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO staff and Government officials to successfully deliver procurement services.

Duties and Responsibilities

This procurement analyst will be under the direct supervision of the Head of the Procurement and Admin Unit.

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system

CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit

Analysis of requirements and synthesis of proposals for cost saving and reduction strategies

Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment

Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation

Preparation of cost-recovery bills in UNDP System (Quantum) for procurement services provided by UNDP to other Agencies

Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

Sound contributions to knowledge networks and communities of practice

Carry out any other assignment, duties and tasks per request of supervisor.

Competencies

Core Competencies:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies: Business management

Risk Management: Ability to identify and organize action around mitigating and proactively managing risks

Business development

Collective Intelligence Design: Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions

Business direction and strategy

Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Procurement

Data Analysis: Ability to extract, analyses and visualize procurement data to form meaningful insights and aid effective business decision making

Data Management: Knowledge of processing, storing, and validating procurement data

Procurement: The ability to acquire goods, services or works from an outside external source

Sourcing: Ability to find, evaluate and engage suppliers of goods and services

Required Skills and Experience

Education:

Master’s or Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or related field

Experience:

Master’s with no experience or Bachelor’s with two years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems

Demonstrates integrity by modelling the UN’s values and ethical standards

Promotes the vision, mission, and strategic goals of UNDP

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Treats all people fairly without favouritism

Ability to analyse procurement service requirements

Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP)

Ability to apply organizational policies and procedures

Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change

Strong analytical skills

Good interpersonal, networking and communication skills.

Willingness to contribute and work as part of a team.

Flexible and open to learning and new experiences.

Ability to work under tight timelines and stressful conditions.

Respect for diversity and adaptability to the cultures, environments and living conditions.

Good knowledge and experience with Microsoft Office, Excel, Visio and other programs, and willingness to learn and develop skills in data analysis and visualization

Familiar with virtual communication e.g. Zoom, Skype, TEAMS, etc.

Language

Fluency in spoken and written English is required.

Note: This position is open for Laos nationals only

Disclaimer

Important information for US Permanent Residents (‚Green Card‘ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Link to the organization’s job posting: https://unjobs.org/vacancies/1673268946804