Contracts Specialist, Copenhagen

Organization: Unicef

Country: Denmark

City: Copenhagen

Office: UNICEF Copenhagen

Closing date: Tuesday, 24 January 2023

Contracts Specialist, P3, FT, Copenhagen, Denmark #102969

Job no: 558520

Position type: Fixed Term Appointment

Location: Denmark Division/Equivalent: Field Results Group

School/Unit: Copenhagen

Department/Office: Supply Division, COPENHAGEN

Categories: Supply Management

Contracts Specialist, P3, FT, Post # 102969 Immunization Technology Centre (ITC) Supply Division, Copenhagen, Denmark

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

Strategic office context: The position is in Safe Injection Equipment Unit within the Immunization Technology Centre at Supply Division.

How can you make a difference?

Under the general guidance of the Contracts Manager, develops and executes procurement strategies for Safe Injection Equipment (SIE) and Immunization Technology (IT) Products; including proposing procurement strategies in support of ensuring an uninterrupted, sustainable supply of affordable, quality products. Focus is on securing a sustainable and efficient supply of SIE and IT products, incorporation of sustainable procurement, innovation opportunities including engagement in innovation projects related to SIE and IT products and engagement in procurement and project implementation of SIE and immunization technologies, in coordination with complex partnerships and global health programmes.

Summary of key functions/accountabilities:

Ensures all procurement activities are in compliance with the UNICEF Financial Rules and Regulations, SD Procedures and Guidance notes, and all other applicable procurement procedures.

Manages procurement of materials and associated services as required; including proposal of supply strategy and procurement modality: LTA’s, Regional Procurement, Direct Order, LPA etc.

Undertakes market research, prepares market notes, Industry consultations and briefings.

Issues international tender invitations to acceptable suppliers, prepares Industry briefings and consultations, evaluates quotations, clarifies offers, and negotiates with suppliers as appropriate.

Makes recommendations for finalization of purchases, adjudicates offers in consultation with WHO, and internally Technical and QA centres. Prepares and defends submissions to CRC. Establishes supply arrangements.

Conducts contracts management to ensure supplier compliance to LTA’s and purchase order terms and conditions.

Works closely with programmes and partners providing procurement input for project planning, design, work plan and procurement coordination and integration, including development of long term forecasting of quantities.

Ensures adequate and coordinated planning of procurement and demand of SIE and IT products and services, manages specific projects for procurement, including for evaluation or scale up.

Reviews and provides recommendations for Local Procurement by Field Offices.

Reviews material specifications and requirements with the Technical and QA Centres to ensure completeness and appropriateness.

In partnership with WHO and internally Technical and QA centres (as required) , evaluates suppliers with respect to delivery performance, product acceptability, and commercial acceptability.

Establishes work plans and priorities, monitors achievements and evaluates performance of support staff.

Any other duties or assignments as requested by the supervisor

Impact of Results:

Ensure service-delivery on country programme and procurement services requests that is timely, responsive, and appropriate, achieves value for money and works in concert with national systems and partners. Accomplish such via targeted procurement strategies, including quality and end to end supply chain performance objectives and monitoring. Ensure sustainable and efficient procurement modalities.

Requirements for sustainable and efficient procurement modalities met.

Requirements for coordinated supply and deliveries to countries for the designated commodities and services are met.

Contribute to UNICEF SD building partnerships and maintaining commitments to and relationships with strategic partners and contribute to the Immunization Technology Centre’s Innovation and process improvement activities.

To qualify as an advocate for every child you will have...

Education: A completed Advanced University Degree (Master’s Degree) in business administration, commerce or law or technical field required.

*A first-level university degree in combination with 2 additional years of experience may be accepted in lieu of the advanced university degree.

Work experience:

Minimum five (5) years of progressively responsible professional experience including at least three at the international level.

Experience in commercial activities with the public or private sector in developing and industrialized countries.

Experience in procurement / contracting of medical devices or other immunization related strategic products would be an asset.

Experience in Immunization planning or knowledge of Immunization activities would be an asset.

Experience from analytical work and negotiations.

Experience and ability to manage and monitor the effective use of financial and material resources.

Experience in use of computer applications, including internet navigation and various office applications.

Language requirements:

Fluency in English required

Proficiency in other UN language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter:

The core competencies required for this post are: 1) Builds and Maintains Partnerships 2) Works Collaboratively with others 3) Thinks and Acts Strategically 4) Drive to achieve impactful results 5) Nurtures, Leads and Manages People 6) Demonstrates Self Awareness and Ethical Awareness 7) Innovates and Embraces Change 8) Manages ambiguity and complexity

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Priority will be given to all the eligible candidates participating in UNICEF’s 2022 Mobility Exercise and Staff on Abolished post.

Advertised: Jan 10 2023 Romance Standard Time Application close: Jan 24 2023 Romance Standard Time

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Closes Jan 24 2023

Contracts Specialist, P3, FT, Copenhagen, Denmark #102969 in Denmark

UNICEF Supply Division in Copenhagen, Denmark is looking for a Contracts Specialist to develop and execute procurement strategies for Safe Injection Equipment (SIE) and Immunization Technology (IT) Products.

Link to the organization’s job posting: