Programme Assistant, Brasilia, Brazil
Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
Office: UNESCO in Brasília
Closing date: Monday, 23 January 2023
Parent Sector : Field Office
Duty Station: Brasilia
Job Family: Natural Sciences
Type of contract : Non Staff (Service Contract - Maternity Leave Coverage)
Level : Level 3
Duration of contract : From 7 to 11 months
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 23-JAN-2023
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates who are entitled to work in Brazil may apply to this position
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall delegated authority of the Director/Head of the Office and the supervision of the Natural Sciences (SC) and the Social and Human Sciences (SHS) Coordinator, the incumbent will be responsible for the following actions, related to the SC and SHS fields: Long Description
Support all phases of project implementation: identification of needs, proposing actions, technical and financial monitoring.
Support the identification, evaluation, systematization and dissemination of experiences, initiatives and best practices in the fields of SC and SHS.
Participate and prepare documents for meetings involving discussions on the project development; participate and prepare documents for use in discussions, meetings, workshops, seminars, briefing sessions, missions and other events related to the projects.
Provide support to the management of projects‘ activities and expenses; ensure the accuracy of administrative data related to the project.
Assist the projects on budget control and administration; propose and adopt budgetary and financial indicators to provide inputs for the management of the programmatic activities; elaborate financial and budgetary reports, graphs, charts and tables.
Assist in the logistics of events regarding financial resources and administrative procedures (price quotations, suppliers, etc.) for seminars, meetings, workshops, etc.
Follow up all administrative and financial issues linked with the implementation of the projects; summarize information reflecting current and future obligations.
Assist in the preparation of terms of reference and follow-up the implementation of contracts or sub-contracts related to the project.
Act as a liaison among UNESCO and its contractors and donors.
Prepare reports, correspondence and documents as requested.
Arrange travels, meetings and take notes as directed.
Maintain and keep current registers, control plans and files updated;
Perform other duties as required by the supervisors.
COMPETENCIES (Core / Managerial)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Driving and managing change (M)
For detailed information, please consult the UNESCO Competency Framework.
University degree in Social Sciences, Natural Sciences (biology, water management, science and technology), International Relations, Administration or related fields .
Minimum of five (5) years of previous experience in managing technical cooperation projects‘ activities and expenditures .
Experience in supporting technical or managerial professionals at the national or international level;
Experience working with an Enterprise Resource Planning system (ERP).
Strong sense of ethics, initiative, accountability, discretion and maturity of judgement.
Pro-activeness and ability to work under pressure; accuracy and sense of confidentiality; ability and flexibility to manage workload;
Team and service-oriented, autonomy, emphasis on quality, efficiency and results;
Ability to maintain accurate files and records; good organization skills;
Good interpersonal skills with ability to maintain effective working relations within a multi-cultural environment: with people of different national and cultural background. Gender, religion, race, nationality and age sensitivity and adaptability;
Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint, etc);
Experience in handling of web-based management systems.
Excellent knowledge (spoken and written) of English.
S pecialized training or courses in the fields related to this position.
Relevant experience within the United Nations System;
Experience working with International Organizations.
Knowledge of UN rules and practices, procedures, protocols;
Knowledge of SAP or similar ERP system.
Knowledge of another official language of UNESCO (French or Spanish).
This assignment is of full-time nature (Monday to Thursday: 8h30 to 12h30 / 14h to 18h; Friday: 8h30 to 14h).
The contract will be up to eleven (11) months only, with a probationary period of thirty days, for a maternity leave coverage. Further information regarding contractual modality as well as the applicable benefits package will be provided for short-listed candidates only.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Link to the organization’s job posting: https://unjobs.org/vacancies/1673187044062