Project Management Analyst, New York, United States

Organization: UNDP - United Nations Development Programme

Country: USA

City: New York

Office: UNDP New York, USA

Closing date: Saturday, 28 January 2023

Job Identification : 6805

Locations : New York, United States

Posting Date : 01/17/2023, 01:36 AM

Apply Before : 01/28/2023, 04:59 AM

Job Schedule : Full time

Agency : UNDP

Grade : P2

Vacancy Type : Temporary

Practice Area : Management

Bureau : Bureau for Management Services

Contract Duration : 364 days

Education & Work Experience : Master’s Degree - 2 year(s) experience OR Bachelor’s Degree - 4 year(s) experience

Required Languages : English

Mobility required/no mobility

no mobility required

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Coordination Office (DCO) serves as the secretariat for the UN Sustainable Development Group (UNSDG)-40 agencies, funds and programmes working on development-at the regional and global levels.

At the regional level, five UN Development Coordination Office Regional Directors and their teams in Panama, Addis Ababa, Amman, Istanbul and Bangkok provide Resident Coordinators with regional-specific support, with a secretariat role for the UN Sustainable Development Group.

At the global level the UN SDG is chaired by the Deputy Secretary-General. The Vice-Chair is the UN Development Programme (UNDP) Administrator.

This position is located in UNDCO/CBSS at Headquarters in New York. The Project Management Analyst reports to Global Lead for the Business Operations Strategy (BOS) and works collaboratively with Sr. Change Management Advisor on matters pertaining to Knowledge Management.

This post will be administered by UNDP on behalf of UNDCO.

Position Purpose:

The role of the Project Management Analyst will be to assist in the delivery of UNSDG targets and objectives to scale up high impact common services under the BOS 2.0. The Analyst will leverage the experience and expertise of UN Operations Management Teams (OMTs) to evaluate the progress of BOS implementation and identify and report on high impact and low impact services from existing BOSes. In doing so, the Analyst will analyze data, suggest standardized approaches for high impact services, prepare success stories, undertake outreach activities, conduct training workshops and provide substantive inputs to consultative meetings in support of the delivery of UNSDG Efficiency Agenda targets for the BOS.

Duties and Responsibilities: Plan, identify and analyze standardized approaches for high impact common services for scaling through BOS 2.0

Analyze high impact common services such as HR roster and procurement data from select BOS;
Recommend a scaling up approach to apply to other BOS based on best practices emerging from BOS with high impact common services;
Identify and report high impact and low impact services from the existing BOS;
Engage OMTs in utilization of the high impact services in their BOS;
Organize interaction with the OMTs to engage OMTs in utilization of the high impact services in their BOS;
Coordinate development of practice notes for high impact common services

Prepare success stories from the implementation of the BOS at the country level;
Seek inputs from members of country OMTs, UNCTs and HQ interagency staff to draft and finalize practice notes;
Develop training modules and workshops with experts;
Identify appropriate modality for knowledge sharing on high impact common services among UN OMTs;
Performs knowledge sharing activities, in collaboration with the CBSS team, by planning workshops, other interactive sessions and assisting in developing the SDG knowledge portal.

Monitors and analyzes BOS 2.0 development and implementation

Example of Duties: Reviews relevant documents and reports;
Identify and report high impact and low impact services from the existing BOS;
Identifies problems and issues to be addressed and proposes corrective actions;
Identifies and tracks follow-up actions.

Analyze data, engage with OMTs virtually and report on progress of the BOS at output, outcome and impact level

Identify and report lessons learns and best practices from the review for broader use and reference by the 131 UN Country Teams;
Coordinate the interlinkage between the OMTs, Expert Agencies and DCO on optimization of the high impact services.

Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, contributing data and analytical findings, identifying participants, preparation of documents and presentations, etc.

Undertakes survey initiatives, designs data collection tools and reports analyzes as appropriate

Researches, analyzes and presents information gathered from diverse sources;
Interprets survey responses, identifies problems/issues and prepares conclusions;
Undertakes outreach activities and conducts training workshops, seminars, etc.;
Makes presentations on assigned topics/activities.

Supervisory/Managerial Responsibilities:

None

Competencies:

Core - CoreBehaviouralCompetencies.pdf (undp.org)

Achieve Results:

Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

Level 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Operations Management

Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.

Knowledge of relevant concepts and mechanisms

Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Monitoring

Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Data literacy

Understand the potential as well as the limitations of using data driven innovation.

Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration.

Effectiveness

Performance and data analysis and sharing lessons

Strategic Policy Engagement

Influencing the policy agenda and collaboration with UNSDG

Required Skills and Experience

Education:

Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field;
A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

At least 2 years for those with a Master’s Degree and 4 years if First Level University Degree of professional working experience in the field of international affairs, preferably working with UN Secretariat entities and UN Agencies, Funds and Programmes.

Demonstrated experience in knowledge management, communications and organizational learning.

Experience in operating within UN Joint Programmes, inter-agency coordination and liaison

Proven ability to carry out high-quality research and analysis.

Excellent writing skills.

Strong interpersonal and communication skills.

Non-Smoking environment

Language Requirement:

Proficiency in English is required

Working knowledge of at least one other UN language is desirable

Disclaimer

Important information for US Permanent Residents (‚Green Card‘ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Link to the organization’s job posting: https://unjobs.org/vacancies/1673960081384