Project Communications Assistant, Baku, Azerbaijan

Organization: UNDP - United Nations Development Programme

Country: Azerbaijan

City: Baku

Office: UNDP Azerbaijan Country Office

Closing date: Wednesday, 1 February 2023

Job Identification : 7542

Locations : Baku, Azerbaijan

Posting Date : 01/19/2023, 09:09 AM

Apply Before : 02/01/2023, 04:59 AM

Job Schedule : Full time

Agency : UNFPA

Grade : SB2

Vacancy Type : Service Contract Holders

Practice Area : Gender

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Bachelor’s Degree

Required Languages : Fluency in English and Azerbaijani, both oral and written

Vacancy Timeline

4 Weeks

Job Description

Job Purpose and Organizational Context

UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

Gender-based violence is one of the most prevalent human rights violations in the world. It knows no social, economic or national boundaries. Worldwide, an estimated one in three women will experience physical or sexual abuse in her lifetime. Gender-based violence undermines the health, dignity, security and autonomy of its victims, yet it remains shrouded in a culture of silence. UNFPA, as a lead agency in working to respond to and reduce gender-based violence, supports programmes in over 150 countries and territories worldwide in humanitarian, peace and development settings.

The overall objective of the four-year Programme "Rising Up Against the Pandemic of Violence Against Women" implemented by UNFPA at the global and national levels including Azerbaijan is to ensure increased and sustained accessibility and availability of quality services for survivors of GBV including the most marginalised, through increased GBV case management capacity and system strengthening. More specifically, the programme aims to increase uptake of response services, raise community awareness of GBV and mitigate and prevent further violence by assessing existing case management systems (Objective 1), institutional partnerships to launch credentialled pre-service and in-service social work training focused on high-quality GBV case management in alignment with international best practices (Objective 2), strengthened case management systems (Objective 3), strengthened and expanded frontline service delivery to enable effective case management (Objective 4), increases access to GBV case management services by community engagement (Objective 5).

The Programme’s national component collates global and regional experiences to coordinate activities that will have an impact across all five countries within this proposal, namely Azerbaijan, El Salvador, Indonesia, Madagaskar and Zimbabwe. The Azerbaijani share of the programme targets government bodies, civil society organizations, and direct beneficiaries in the communities. It envisions a series of intervention strategies designed to contribute to the respective government’s efforts in preventing and addressing gender based violence. This is the first UNFPA programme in Azerbaijan dedicated to case management strengthening in partnership with Government, accreditation/educational facilities and civil society. Two unique aspects of this project are innovative in approach: (1) The institution of a systematic process for the development, practice, and renewal of professional case management skills; and (2) the transition to differentiated response based on GBV experiences across the life cycle and among the most marginalized populations. This is a Global Programme led by UNFPA and funded by Takeda Pharmaceutical Company (Japan) and UNFPA.

Duties and Responsibilities

The Project Communications Assistant will work under overall guidance of the UNFPA Programme Analyst (Gender) with direct report to the Project Coordinator and will be responsible for the project’s communication-related actions.

1. Ensure effective planning and management of the project’s communication actions in line with the application package, workplans and other related project documents:

Develop Project’s Communication and Visibility Plan and ensure its effective implementation;
Ensure day to day planning and implementation of the project’s communication actions;
In close collaboration with the project team implement any additional project related actions assigned by the Programme Analyst (Gender) and Project Coordinator that might be deemed appropriate for the implementation of UNFPA support

2. Ensure effective programme communications for advocacy and awareness raising:

Closely work with the country office gender team and the project team for preparing advocacy materials to effectively integrate GBV prevention and response into the national and local policy frameworks;
Edit and distribute content, including different publications and publicity materials produced in the framework of the project;
Contribute to content development for related meetings, conferences, trainings, and other project-related events;
Provide support for organization of project campaigns, trainings, workshops, seminars, events as well as project review meetings;
Provide inputs to monthly analytical reports on emerging issues regarding GBV prevention and response chain;
Provide necessary support to the Project Coordinator for documenting best practices to address GBV through increased social work case management to generate additional knowledge on the issue among all relevant partner institutions

3. Create and maintain a positive project image in both traditional and new media outlets:

Closely work with the country office gender and communications team and the project team for producing a range of different communication products for the project;
Develop a repository of contact information for journalists, editors and other media professionals working in traditional and new media outlets;
Draft and edit press releases, website content, speeches, and other marketing material that aims to communicate the project activities;
Collaborate with different media outlets to organize project site visits, ensure photo coverage and TV footage utilizing both new and traditional media as relevant;
Ensure visibility and acknowledgement of UNFPA and Takeda throughout all aspects of the action, in media coverage and in printed materials;
Maintain a repository of media coverage, clippings, and other communication products developed in the framework of the project

4. Support the Project Coordinator with M&E and Reporting:

Provide necessary support to the Project Coordinator to effectively monitor the effect of communication materials and advocacy events/campaigns;
Contribute to knowledge creation by supporting the Project Coordinator with documenting best practices, replicable strategies as well as lessons learnt and ensure wide dissemination of this information;
Assist UNFPA gender team in preparing regular progress and annual reports as needed;
Contribute to project evaluation assignments as needed


Core behavioural competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Direction & Strategy: Negotiation and Influence

Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates "win-win situations"

Business Development: Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need

Business Management: Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Ethics: UN policy knowledge - ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

External Relations & Advocacy: Public relations

Ability to build and maintain an overall positive public image for the organisation, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public

External Relations & Advocacy: Brand & quality management

Ability to position a UNFPA brand and uphold it to a high level of quality

External Relations & Advocacy: Media Relations

Ability to develop media relations across all aspects of media work including relationships with media and preparing media materials such as messages

Required Skills and Experience


Bachelor’s degree in Communications, Journalism, Public relations and/or other related discipline


Minimum 2 years (with Bachelor’s degree) of progressively responsible experience in communications, public service, programmes or other related fields with customer focused public or private sector organizations;
Previous experience with international organizations including UN/UNFPA and/or other international organizations will be considered as an asset;
Experience with the projects on social work case management to support survivors of gender based violence and/or other vulnerable population groups will be considered as an asset;
Language requirements:

Fluency in English and Azerbaijani, both oral and written, is required.

Important Notice:

The contract is 1 (one) year service contract with possibility for extension subject to satisfactory performance and project duration


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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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