Information Management Coordinator, Vienna, Austria

Organization: IAEA - International Atomic Energy Agency

Country: Austria

City: Vienna

Office: IAEA Vienna, Austria

Grade: P-4

Closing date: Wednesday, 1 February 2023

Information Management Coordinator(P4)

( 2022/0766 (235601) )

Organization: NEFW-Division of Nuclear Fuel Cycle and Waste Technology

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2023-01-18, 3:49:35 PM

Contract Type : Temporary Assistance


Probation Period : 1 Year

Organizational Setting

The Division of Nuclear Fuel Cycle and Waste Technology (NEFW) comprises the Nuclear Fuel Cycle and Materials Section, the Waste Technology Section, the Decommissioning & Environmental Remediation Section and the Research Reactor Section. The Division seeks to support Member States in building their capacity to access technologies, to share good practices and to develop safe and effective approaches across all aspects of research reactors, nuclear fuel cycle, decommissioning, radioactive waste management and environmental remediation.

Main Purpose

Reporting to the Division Director, the Information Management Coordinator acts as a focal point to the Division Management on organizing the institutional memory to support programme development and delivery. He/She keeps oversees the implementation of internal knowledge management activities in line with the IAEA values and policies. The Information Management Coordinator supports the reporting and communication activities, devising the best ways to provide historical background and contextual information for better presentation of the Agency values and activities and acting as point of contact for background and cross-cutting references.


The Information Management Coordinator is: (i) a programme developer, assisting the Division Director and managers for planning programmatic activities based on comprehensive information about previous relevant initiatives, actions and outcomes; (ii) a project officer, assisting the team in formulating project proposals and initiatives in cooperation with the Technical Cooperation Department (TC); (iii) a knowledge management expert, devising on the optimum internal knowledge preservation methodology and presentation;
Functions / Key Results Expected

Prepare the proposal and action plan on consolidating, organizing, maintaining and sharing the institutional knowledge of the Division. Provide expertise and advice to the Division Director on the latest innovations and best practices in the field. Lead the creation of the on-line knowledge repository in consultation with technical experts.

In consultation with the Division Director, develop and coordinate the implementation of a promotion plan for raising awareness of programmatic activities and outcomes to a wide range of stakeholders

Devise and manage mechanisms for exchange of information, knowledge management and lessons learned at the division level

Develop and maintain networks and partnerships with national institutions and relevant stakeholders,

Provide support to the Division Management on programme development and delivery, identify and implement approaches and techniques to achieve programme targets.

Provide overview of programme and project documents and serve as Divisional focal point for internal knowledge management.

Contribute to programme performance reports. Prepare various written outputs, documentation, analysis and reports as requested and ad hoc.

Contributes to strengthening the cooperation between the IAEA and other international organizations such as OECD/NEA, EC.

Plans and leads consultancy meetings and capacity building training and workshops including proposing a subject, preparing the scope, selecting participants, co-ordinating the preparation of reports and documents.

Competencies and Expertise

Core Competencies




Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.


Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies



Judgement/decision making

Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Partnership building

Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

Technical/scientific credibility

Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Asset Expertise



Expertise Description

Public Information and External Relations

Creating Visibility for the Organization

Knowledge of technologies and practices used in enhancing visibility of corporate activities.

Nuclear Engineering

Fuel Cycle and Waste Management

Comprehensive understanding of main stages and processes in the fuel cycle, including both front end and back end; Comprehensive understanding of main waste pathways and infrastructure needs for countries with different size of nuclear programmes.

Management and Programme Analysis

Information Collection and Analysis

Knowledge of technologies and practices used in information analysis as well as innovative approaches.

Qualifications, Experience and Language skills

Advanced university degree in engineering, science, behavioural science, nuclear, human resources development, training or a related field.

Minimum seven years of work experience in technology development and/or programme implementation in nuclear fuel cycle- or waste technology-related field. Experience related to development of training and promotional materials desirable. Hands-on experience in developing and implementing projects related to any of Divisions subject area and awareness of international / national programmes on nuclear fuel cycle and waste technology. Experience at the international level desirable. Practical knowledge of and experience in the strategies, methodologies, technologies and practices used for information and knowledge management, and awareness of and interest in innovative approaches and processes under development. Experience in resource mobilisation desirable.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $75602 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30165*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

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