Procurement Assistant, Tashkent, Uzbekistan
Organization: Food and Agriculture Organization of the United Nations (FAO)
Office: FAO Tashkent, Uzbekistan
Closing date: Wednesday, 1 February 2023
Job Posting: 18/Jan/2023
Closure Date: 01/Feb/2023, 10:59:00 PM
Organizational Unit : FEUZB
Job Type: Non-staff opportunities
Type of Requisition : PSA (Personal Services Agreement)
Grade Level : N/A
Primary Location: Uzbekistan-Tashkent
Duration : 6-11 months
Post Number : N/A
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
FAO Uzbekistan has been established in Republic of Uzbekistan in accordance with memorandum agreement between Government and FAO and successfully assisting Ministry of Agriculture of Uzbekistan by implementing joint programs with Government organization in almost ten years as of now. FAO Uzbekistan office is in need of Procurement Assistant position in Administrative Unit to assist in procurement of FAO projects.
Under the overall supervision of the FAOR Uzbekistan and direct supervision for Assistant FAO Representative (AFAOR) for Uzbekistan, in close collaboration with technical experts and project personnel (national and international consultants and counterparts)
Position holder is intended to assist FAO Procurement Team on implementing all procurement assignments in accordance with FAO Procurement policies and procedures.
Tasks and responsibilities
Under the overall supervision of the FAOR Uzbekistan and direct supervision for Assistant FAO Representative (AFAOR) for Uzbekistan, in close collaboration with technical experts and project personnel (national and international consultants and counterparts), the Procurement Assistant will:
Assist in the full range of procurement processes (goods and services), including development of solicitation documents, communication with requestors and suppliers/service providers;
Assist in regular monitoring of the procurement plan, to ensure timely procurement and delivery of the goods and services to the requestors;
Initiate the establishment of purchase orders, and closely monitors the purchasing to delivery (end-to-end) process, whilst keeping the clients updated on the process;
Effective communication with SEC and LTO;
Assist in the implementation of project’s procurement activities according to the approved workplan;
Assist to carry out market surveys and expressions of interest, identify potential vendors and prepare tender;
In close consultation with AFAOR undertake a preliminary review of bids received and forward bids together with the commercial evaluation to the requester for review and technical evaluation; draft recommendation to award and submission to Procurement Committee (LPC - SEC) based on results of technical evaluation and commercial evaluation;
Ensure all procurement actions are up to date in and properly filed; provide status reports on pending matters and respond to queries from vendors or internal requesters and ascertain that all relevant approvals and clearances have been obtained and prepare contractual instruments and amendments using appropriate standard models;
Plan procurement actions in line with submitted quality requests;
Filing and keeping up to date records of all procurement related incoming and outgoing correspondence, ensure confidentiality;
Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
University degree in economics, finance, business administration, procurement and or supply related fields
5 years of relevant experience in procurement, supply and other similar fields.
Working knowledge of English, Russian and Uzbek
National or Resident of Uzbekistan
FAO Core Competencies
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org
Applications received after the closing date will not be accepted.
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed, please apply, and submit your application
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org
Link to the organization’s job posting: https://unjobs.org/vacancies/1674075002399