Reports and Information Consultant (National), Philippines, Philippines

Organization: UNDP - United Nations Development Programme

Country: Philippines

City: Manila

Office: UNDP Philippines

Closing date: Tuesday, 31 January 2023

Reports and Information Consultant (National)

Procurement Process : IC - Individual contractor

Office : Philippines - PHILIPPINES

Deadline : 31-Jan-23

Posted on : 18-Jan-23

Development Area : CONSULTANTS

Reference Number : 97447

Link to Atlas Project : Non-UNDP Project

Overview : Background:

The mission of the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to i) alleviate human suffering and disasters in emergencies; ii) advocate for the rights of people in need; iii) promote preparedness and prevention; and iv) facilitate sustainable solutions.

As part of its operations, OCHA Philippines produces and delivers several public information products and services which inform the humanitarian community in their response to the humanitarian situation in the region. OCHA is seeking a Public Information Officer to assist in the production and delivery of Public Information products and services. The incumbent will be part of the OCHA Philippines, working in close relationship with colleagues in other units as well as our humanitarian partners in the region.

Description of Responsibilities :

A.Scope of Work

Within delegated authority, the Reports and Information Consultant will be responsible for the following crisis response communication and preparedness activities:

Contributes to the preparation of documents, information communications products, Situations reports, daily and weekly updates, presentations, background papers and correspondence.

Undertakes activities to promote humanitarian response media coverage (e.g., press conferences, interviews, press seminars and other special activities) of priority issues and/or major events, including initiating pro-active media outreach efforts.

Monitors and manages OCHA Philippines main social media channels, focusing on Facebook and Twitter and prepares content to amplify on these accounts.

Supports production of OCHA communication products, including research, writing and editing for reports and analysis.

Assists in the production of humanitarian appeals and other documents to mobilize resources for international humanitarian assistance.

Initiates and sustains professional relationships with key constituencies, particularly communication specialists from humanitarian partners.

Leads common media and communications efforts, including common messaging and chairing a humanitarian communication group.

Participates in selecting the information transmitted to key constituencies.

Serves as the main content-gatherer in the team, supporting gathering stories, photos, and videos from the field.

Monitors and analyzes events related to humanitarian response, public opinion, and press, identifies issues, and trends, and advises management on appropriate action/responses.

B.Expected Outputs and Timetable of Deliverables

The above-mentioned outputs shall be delivered during the following timeframe of 6 months: Deliverables/ Outputs

Estimated

no. of days

Target Due Dates

Social Media Engagement and report on how target audiences are engaging with OCHA, impressions and reflections

20 days spread over 6 months

Each month

Web Traffic on content released by OCHA on relief web

20 days spread over 6 months

Each month

One story using content from the field for each month (6 stories in total)

20 days spread over 6 months

Each month

Presentations, outcomes, and action point from the HCG meetings shared on SharePoint

10 days

25 April 2023

Development of the Humanitarian Needs Assessment Plan

10 days

25 May 2023

Guide to the Knowledge Management Platform

20 days

25 June 2023

C.Institutional Arrangement

The Reports and Information Consultant will work under the overall guidance of the Head of Office for OCHA Philippines. The Admin Associate will be providing certificates of acceptance for the outputs and deliverables of the IC to UNDP based on existing guidelines and agreed schedules. UN-OCHA will provide access to available data and materials.

D.Duration of the Work

The expected duration of the Technical Consultant is 6 months between 13 February to 30 June 2023, unless revised in a mutually agreed upon timetable between the Consultant and UN-OCHA.

E.Duty Station

The duty station is Metro Manila, with possible travel to Cotabato, Legazpi, CARAGA and Southern Leyte. If travel outside Manila is required, all related costs will be covered by UN-OCHA, with prior agreement per consultant and as per UNDP Guidelines.

F.Scope of Price Proposal and Schedule of Payments

Financial proposals must be expressed as an all-inclusive lump sum amount. Said amount shall include all professional fees (daily fees X number of person-days, travel within duty station, communications, consumables, and other costs that could be incurred by the consultant and shall be indicated in the financial proposal. The contract price is fixed regardless of changes in the cost components.

Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during contract duration.

The IC will receive the total amount indicated in the proposal in tranches and upon satisfactory completion of the agreed outputs and deliverables by the Team Leader of Institutions and Partnerships, based on the following table: Deliverables/ Outputs

Payment Tranche

Due Dates

Upon submission and acceptance of the following:

Communication work plan for the Philippines Humanitarian Advisory Team in line with the respective communication program and strategies of OCHA

Communication and community engagement strategy in anticipation of possible natural disasters

Draft Reports and Information Plan on social media engagement of target audiences in Facebook, Twitter, and other channels

40%

25 February 2023

Upon submission and acceptance of the following:

Updated OCHA Philippines social media platforms in collaboration with OCHA ROAP

Visual products and design graphic products and

Social media mentions of OCHA activities

40%

25 April 2023

Upon submission and acceptance of the Final version of the following:

Final Reports and Information Plan

Compendium of field stories from humanitarian activities

Six (6) Presentations, outcomes, and action point from HCG meetings son SharePoint

Seven (7) social media mentions of OCHA activities

20%

09 June 2023

Competencies :

Corporate Competencies

Demonstrates integrity by modeling the UN mission, vision, values, and ethical standards

Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability

Promotes UNDP’s agenda in meetings

Other Competencies

Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
Demonstrates capacity to plan, organize, and execute effectively;
The initiative, good analytical skills, mature judgment, and ability to work under tight schedule while respecting deadlines achievement, ethics, and honesty;
Ability to establish effective working relations in a diverse environment

Consistently approaches work with energy and a positive, constructive attitude;
Builds strong relationships with internal and external clients;
Demonstrated ability to function in a team environment and to deal with a complex multi-stakeholder environment

Good ability to use information and communication technologies as tools and resources;
Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment.

Qualifications :

The Combined Scoring Method shall serve as basis for evaluating offers. The technical qualifications will be weighed 70% and combined with the price offer which will be weighted 30%.

The Offers received will be evaluated using a combined scoring method - where technical proposal will be weighted 70 points and combined with the price offer which will be weighted 30 points.

The CV will be reviewed using the criteria in the table below. Only offerors who will obtain a minimum of 70 % or 49 out of 70 obtainable points will be shortlisted and considered for evaluation of financial proposal.

Qualification

Points Obtainable (70 points)

Education

Bachelor’s degree in Social Sciences, Development Communication, or other relevant disciplines

(7 points for Bachelor’s, 9 points for Master’s, 10 for PhD)

10

Experience

At least five (5) years‘ experience in development communication work, campaigns and research, project implementation and management.

(28 points for 5 years, additional 2 points for each additional year; additional 3 points for experience in a UN agency, international development organization, or NGO/CSO

At least two (2) years‘ experience writing policy papers, research, press releases and project reports.

(7 points for 2 years‘ experience, additional point for each additional year)

40

10

Language

Sample work will be evaluated (quality and relevance to requirements)

10

TOTAL

70 points

Recommended Presentation of Offer

1. Duly accomplished Offeror’s Letter to UNDP Confirming Interest and Availability for the IC that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
2. Financial Proposal (Annex 2 of Offeror’s Letter to UNDP Confirming Interest and Availability)- use UNDP Template

3. Personal CV or P11 Personal History Form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b) Offeror’s Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors are also available: https://drive.google.com/drive/folders/1vB63DIM-ogrwNGNyj22jBaQnYP6k7p4f?usp=sharing

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submission above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.

Link to the organization’s job posting: https://unjobs.org/vacancies/1674139305378