Procurement Analyst (NPSA8), New Delhi, India
Organization: UNDP - United Nations Development Programme
Country: India
City: New Delhi
Office: UNDP Delhi
Closing date: Tuesday, 21 February 2023
Job Identification : 8222
Locations : New Delhi, India
Posting Date : 01/31/2023, 02:51 AM
Apply Before : 02/21/2023, 06:29 PM
Job Schedule : Full time
Agency : UNDP
Grade : NB4
Vacancy Type : National Personnel Service Agreement
Practice Area : Inclusive Growth
Bureau : Regional Bureau for Asia and the Pacific
Contract Duration : 1 Year
Education & Work Experience : Master’s Degree
Other Criteria : Bachelor’s Degree with 2 years of experience
Required Languages : English and Hindi
Vacancy Timeline
3 Weeks
Job Description
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.
With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.
UNDP India’s current Country Programme, 2018-2022, is in its final year of implementation. Our new Country Programme (2023-2027), which comes into effect in 2023, builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:
Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability
South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.
You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.
More than half of all livelihoods in India is primarily dependent on agriculture. A massive 54.6% of the total workforce is engaged in agricultural and allied sector activities and 57% of the rural households are directly dependent on agriculture for their livelihoods. However, the agricultural sector is facing various challenges like small landholding, declining productivity, rising input costs, declining farm income, the adverse impact of climate change, and decline in the percentage share of workers engaged in the agriculture sector. Agricultural production shocks have huge social and financial repercussions, impacting rural income levels, Gross Domestic Product (GDP) and poverty rates.
The Government of India’s flagship schemes Pradhan Mantri Fasal Bima Yojana (PMFBY) and KCC/MISS have become important tools to strengthen the resilience of Indian farmers. The schemes ensure maximum benefits for the farmers by providing financial risk protection against natural calamities and catastrophic events including pests, climate uncertainties and environmental shocks. Apart from providing comprehensive risk coverage for the entire crop cycle, PMFBY also enables direct claim transfer into farmers‘ accounts through e-remittance. Additionally, to address agrarian distress, Kisan Credit Card/ Modified Interest Subvention Scheme (MISS) was introduced by the Government of India to provide cheap and hassle-free credit for millions of farmers and to ensure continued investment into agriculture to bring in mechanisation, modernise agriculture practices and eventually enhance productivity.
UNDP’s Country Programme Document (2023-2027) intended outcome 2 states that "By 2027, people will benefit from and contribute to sustainable and inclusive growth through higher productivity, competitiveness and diversification in economic activities that create decent work, livelihoods, and income particularly for youth and women". UNDP leverages its expertise in systems strengthening to support the Ministry of Agriculture through setting up of Central Program Management Unit (CPMU) for the implementation of PMFBY and KCC, to improve institutional and programme responsiveness, increase coverage and better access among marginalised and excluded farm households, offering innovative measures and support mechanisms for Agri-value chain financing, risk management and reduced crop loss for the rural population in India. The PMU will also focus on providing Capacity Building and Training support to participating state-level government departments involved in PMFBY and KCC and advancing the scheme among new states for improved uptake.
Duties and Responsibilities
The Procurement Analyst will work under the overall guidance and supervision of the National Programme Director-TSU. S/He will ensure engagement of all direct stakeholders and delivery of project objectives, in coordination with the Joint Secretary & CEO, DoA&FW, MoA&FW when needed.
Full compliance of procurement activities with Government of India and UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Analysis of requirements and synthesis of proposals for cost saving and reduction strategies.
Synthesis of proposals/bids and implementation of contract strategy in the TSU including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
Monitoring the raised purchase order in ERP system.
Implementation of procurement in the TSU including sourcing, supplier selection and evaluation, quality management, customer relationship management, e-procurement and promotion, performance measurement.
Review TSU Procurement business processes and interrnal Standard Operating Procedures (SOPs) in Procurement.
Monitoring the procurement plans for the TSU for implementation of secured contracts.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with Government of India and UNDP rules and regulation.
Liaise relevant government agencies and all project partners for effective coordination of all project inputs.
Perform any other tasks consistent with the level of the post and/ or assigned by the supervisor
Competencies
Core competencies:
Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies:
UN policy ethics: Full compliance of procurement activities with Government of India and UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system
Results-based Management: Ability to manage Procurement projects with a focus at improved performance and demonstrable results
Procurement- Category Management: Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficienc
Procurement- Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Business Management - Data Management: Knowledge of processing, storing, and validating procurement and business data
Required Skills and Experience
Education:
Bachelor’s Degree OR Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or closely related field will be given due consideration
Experience:
Minimum 2 years‘ (Bachelors‘ Degree) or 0 years (Master‘ Degree) of demonstrable experience at the national or international level in procurement management
Relevant Experience at the national level working with Governments and private entities in the insurance sector
Additional years of demonstrable experience at the national or international level in procurement management.
Experience of working with Central and/or State Governments/ national/ international/ public private organisations/ on similar assignments will be preferred
Demonstrates integrity and ethical standards
Promotes the vision, mission, and strategic goals of the organization
Job Knowledge/ Technical skills:
Sound knowledge and experience in the field procurement services with capacity to function independently with minimum supervision.
Sound knowledge of the legal and regulatory environment
Demonstrates substantive and technical knowledge to meet responsibilities and requirements of the post with excellence
Possesses the capacity for strategic planning, result - based management and reporting
Communication Skills:
Good communication skills
Tailors and presents information to diverse audiences using a variety of communication delivery methods (e.g., written, electronic, oral, interpersonal) Documentation
Good interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi- cultural, multi-ethnic environment with sensitivity and respect for diversity
Management skills:
Demonstrated skills connecting with a wide range of stakeholders and vendors etc.
Ability to participate and contribute consultative meetings at national and state level with partners and senior stakeholders to identify priorities and manage the timely delivery of project activities
Reliable in delivering own parts of the work as part of a team effort
Demonstrates excellent work/project planning skills
Is open to change and ability to manage complex, ever-changing environments
Language Requirements:
Excellent oral and writing skills in English and Hindi
Note: This position is open for India nationals only
Remuneration starting at INR (Annual) 14,35,932 / 1,19,661 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.
Disclaimer
Important information for US Permanent Residents (‚Green Card‘ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Link to the organization’s job posting: https://unjobs.org/vacancies/1675175851222
