E T Temporary, Beijing, China
Organization: The World Bank
Office: World Bank in Beijing, China
Closing date: Wednesday, 1 March 2023
E T Temporary
Job #: req21329
Organization: World Bank
Sector: Administration/Office Support
Term Duration: 1 year 0 months
Recruitment Type: Local Recruitment
Required Language(s): English, Chinese
Preferred Language(s): Closing Date: 3/1/2023 (MM/DD/YYYY) at 11:59pm UTC
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
The East Asia and the Pacific Region (EAP) is highly heterogeneous. Its 19 client countries include one of the smallest, Tuvalu, and the largest, China. It includes IDA and IBRD countries, as well as countries that no longer borrow from us, but still maintain strong partnerships with the Bank through knowledge hubs.
EAP has made the fastest progress in economic growth and poverty reduction of any region in the last quarter-century. A succession of East Asian economies has progressed from low-income to middle-income, with others preparing to join the small group of high-income countries soon. At present, the region remains one of the main drivers of the world economy, accounting for nearly two-fifths of global economic growth.
Despite this progress, the EAP still faces huge development challenges. Inequality within countries is growing, leaving some subnational regions and groups significantly behind. A large portion of the region’s population remains vulnerable to income shocks, including from a global economic slowdown, changing global and regional value-chains, and climate-related risks.
EAP was the first region to be hit by the COVID-19 pandemic which has provoked both an unprecedented health crisis and a severe economic shock in the region. The economic shock has severely affected both supply and demand, with significant impacts on economic activity, livelihoods, and people’s welfare. Poverty in our region is expected to rise for the first time in over four decades. COVID-19 also presents some opportunities for countries in the region to build back better through recovery strategies that prioritize reforms, and institutions, as well as attention to climate and broader sustainability.
East Asia and the Pacific Region: https://www.worldbank.org/en/region/eap
China is among the top three countries in terms of number of active IBRD projects and net IBRD commitments. Currently, there are 48 active projects for around $7.7 billion in commitments and trust fund resources are helping to leverage IBRD impact, especially for environmental objectives. Most of the China portfolio comprises operations in transport, urban, water, agriculture, poverty alleviation, environmental rehabilitation, and energy. The World Bank Office, Beijing is accepting applications for the position of Extended Term Temporary to work at the Administrative and Client Support team of the Country Management Unit. The main objective of the team is to support the implementation of Bank operations and coordinate with GPs (Global Practices) and Bank’s clients and help them succeed .
This position is based in Beijing, China and reports to the Operations Manager.
Roles & Responsibilities:
The incumbent, under close supervision and guidance of the Operations Manager, carries out the following duties and responsibilities:
Provides a full range of operational, secretary and administrative support/assistance in the implementation of the unit’s work program, including project development, implementation, supervision, procurement, etc;
Assists, as appropriate, in handling client relationship and functions as an important point of contact between the client and the project teams;
Attends meetings, interprets as needed, drafts minutes and ensures timely clearance and distribution;
Processes local short-term consultant appointments, travel requests and coordinate missions;
Processes Purchase Order and e-payable requests in the system for consulting firms and vendors;
Assists operations staff and helps prepare project documents as necessary;
Maintains up-to-date work unit operational and other files (both paper and electronic);
Provides back-up to other team members as needed or performs ad-hoc duties, as required, to support the smooth operation of the team/office;
Performs other duties as required by the Operations Manager.
Bachelor’s degree in related fields and at least 2 years of relevant working experience;
Excellent knowledge of Microsoft Word, Excel, Outlook and PowerPoint
Knowledge of and ability to execute business processes involving diverse and intricate work procedures related to the processing and production of assigned outputs in an accurate and timely manner.
Effective time management and organizational skills and ability to produce high quality work under pressure.
Demonstrated initiative and resourcefulness.
Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment.
Ability to draft routine correspondence and edit materials in English and Chinese using proper grammar, punctuation and style.
Ability to adapt to changing business needs by continuous learning/training.
Technology and systems knowledge - Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology.
Project and task management - Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
Institutional policies, processes, and procedures - Demonstrates knowledge of own department’s programs and products, knows key players, understands own role. Displays capacity to understand WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
Versatility and adaptability- Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
Lead and Innovate- Identifies problems or obstacles.
Deliver Results for Clients- Proactively responds to and completes client requests.
Collaborate Within Teams and Across Boundaries- Contributes collaboratively to one’s own team.
Create, Apply and Share Knowledge- Shares knowledge appropriately.
Make Smart Decisions- Uses critical thinking to inform own decision-making.
Tasks and Workflow Management- Has the ability to organize own work and to complete assigned tasks within agreed timeline.
World Bank Group Core Competencies
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments
Link to the organization’s job posting: https://unjobs.org/vacancies/1676745899170