Programme Support Specialist, Rome, Italy

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Italy

City: Rome

Office: FAO Rome

Closing date: Wednesday, 15 March 2023


Programme Support Specialist

Job Posting: 01/Mar/2023

Closure Date: 15/Mar/2023, 10:59:00 PM

Organizational Unit : NSP

Job Type: Non-staff opportunities

Type of Requisition : Consultant / PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Italy-Rome

Duration : Up to 11 months (with possibility of extension)

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.

Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

The Plant Production and Protection Division (NSP) enables the transition to MORE efficient, inclusive, resilient and sustainable plant production and protection through optimization and minimization. This requires the integration and harmonization of all appropriate crop production policies and practices in order to increase production in a sustainable manner in order to eradicate hunger while preserving the natural resources and environment for future use.

The Programme Support Specialist will provide financial and administrative support to various divisional programmes and projects in one or more of the division’s technical teams.

Reporting Lines

The Programme Support Specialist reports to a Senior Agricultural Officer/Team Leader within NSP.

Technical Focus

Financial and administrative support to, and monitoring of, divisional projects

Tasks and responsibilities

The Programme Support Specialist will carry out the following tasks within the Plant Production and Protection division in support of assigned programmes/projects:

Provide support to all phases of the Project Life Cycle including opening, reporting, budget revisions, operational and financial closure.

Monitor project budgets and expenditures at global, regional and country level, through FAO corporate management tools (e.g. iMIS, FPMIS); ensure that project inputs (personnel, contracts, training, procurement of equipment and supplies, etc.) are in line with the project document, work plan and budget; carry out accounting adjustments as necessary.

Monitor deadlines and the delivery of results in accordance with project budgets and work plans; update the work plan during project implementation as necessary.

Prepare and process budget revisions including field budget authorizations (FBAs) as required and ensure that project data is complete and up to date in the FAO systems at all times.

Prepare financial statements to track project delivery using the FAO corporate tools for project and budget management.

Support the collection of inputs and contribute to the timely preparation of project narrative and financial reports (including forecasts) and consolidation of inputs from countries/regions.

Support the preparations and management of Letters of Agreement (LoAs) and liaise with the Procurement Office (CSLP) and the service providers as necessary.

Perform other tasks as required.


Minimum Requirements

University degree in economics, business administration, international development or other fields relevant to the work of the Organization.

At least 1 year of relevant experience in Programme planning and monitoring with similar responsibilities in financial and budget planning and reporting.

Working knowledge (level C) of English and limited knowledge (level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish). For PSA, working knowledge (level C) of English is required.

FAO Core Competencies

Results Focus



Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Work experience in more than one location or area of work

Ability to communicate professionally and effectively with internal and external stakeholders

Ability to work well with others in a multidisciplinary team.

Ability to manage deadlines and priorities

Extent and relevance of experience in multilateral and international agencies

Extent and relevance of experience in programme/project monitoring and administrative support

Familiarity with UN system, procedures, management information systems and operational activities.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency


FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at

For more information, visit the FAO employment website

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

Candidates are requested to attach a letter of motivation to the online profile

Once your profile is completed, please apply, and submit your application

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

Incomplete applications will not be considered

Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

Only applications received through the FAO recruitment portal will be considered

Your application will be screened based on the information provided in your online profile

We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact:

Link to the organization’s job posting: