Administrative Support Associate, Yemen
Organization: UNICEF Yemen
Country: Yemen
City: Sana’a
Office: UNICEF in Sana’a, Yemen
Closing date: Sunday, 19 March 2023
General
Description of assignment title: Administrative Support Associate
Assignment country: Yemen
Expected start date: 04/01/2023
Sustainable Development Goal: 3. Good health and well-being
Volunteer category: National UN Youth Volunteer
DoA reserved for persons with disabilities: No
Host entity: UNICEF Yemen
Type: Onsite
Duration: 6 months (with possibility of extension)
Number of assignments: 1
Duty stations: Ibb
Details
Mission and objectives
UNICEF is committed to ensuring special protection for the most disadvantaged children - victims of war, disasters, extreme poverty, all forms of violence and exploitation, and those with disabilities. UNICEF responds in emergencies to protect the rights of children.
Context
This UNV assignment is part of UNICEF Talent Programmes and Partnerships team within DHR’sTalent Unit that manages the long-lasting partnership with UNV and acts as the Center of Expertise for the engagement of UN Volunteers in UNICEF
Task description
Under the direct supervision of Ibb Operations Officer, the National UN Youth Volunteer will: Calendar/Meetings/Correspondence Management
Maintain office calendar of booking meeting room for UNICEF and UN agencies, with arranging equipment and needs related to the meeting.
Book guest house rooms for staff of UNICEF and other UN agencies and follow the services provided.
Prepare the invoices related to the guest house rooms and send them to other agencies with the following disbursement and deposit of the invoice to the UNICE bank account. Fleet and Fuel Management
Manage safe driving services to the staff of the Office, and assign drivers for the mission, also cooperate with other agencies to cover the gap in case of a shortage of cars and drivers to ensure continuous operational activity.
Ensure completeness of maintenance for the vehicles and follow the drivers regarding the vehicles that all are always kept in good running condition through addressing minor repairs, also follow the drivers in making arrangements for major repairs
Manage the fuel for the UN hub and prepare a tracking sheet to monitor the quantity and acquire upon needs, also provide other agencies fuel to ensure continuous daily operational activity. Supplies/Equipment
Administrate premises, and supplies with ensuring delivery this administrative support services are timely and effectively provided
Ensures that services and maintenance of premises are in accordance with organizational standards.
Invoice Processing
Under the guidance of the Finance Associate support in the collection of invoices and filing documents for approval.
Upload electronic files and verifies results to the destination system.
Respond to client transaction status and other inquiries. Any other related tasks as may be required or assigned by the supervisor. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Eligibility criteria
Age: 18 - 26
Nationality
Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
2 years of experience in relevant professional work experience with both national and International work experience
in office management, administration, finance, accounting, ICT, human resources, supply or any other is an asset.
Work experience in an emergency duty station.
Principles of office management, operations management, programme management and administration
IT Skills and working knowledge of UNICEF SAP/HR, WEB HRIS, MICROSOFT
Excel, PowerPoint and Word software.
Area(s) of expertise
Administration
Driving license
-
Languages
Arabic, Level: Mother tongue, Desirable English, Level: Working knowledge, Desirable
Required education level
Secondary education
Competencies and values
UNICEF values and competency Required (based on the updated Framework) Core Values
Care
Respect
Integrity
Trust
Accountability
Sustainability Core Competencies
Demonstrates Self Awareness and Ethical Awareness
Works Collaboratively with others
Builds and Maintains Partnerships
Innovates and Embraces Change
Thinks and Acts Strategically
Drive to achieve impactful results
Manages ambiguity and complexity
Other information
Living conditions and remarks
As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.
Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Reasonable accommodation
UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.
Note on Covid-19 vaccination requirements
In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.
Link to the organization’s job posting: https://unjobs.org/vacancies/1678043977480
