Director, Administration and Finance, Manila, Philippines
Organization: World Health Organization (WHO)
Office: WHO WPRO Manila
Closing date: Sunday, 26 March 2023
Director, Administration and Finance
( 2301923 )
Grade : D1
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : Two years
Job Posting: Mar 5, 2023, 3:15:00 PM
Managing a comprehensive service platform, the main purpose of the programme budget area covered by the Office of the ‚Director, Administration and Finance‘ is to ensure the efficient delivery of WHO’s fundamental mandates through the provision of timely, targeted support in terms of overall Administrative Services, Human Resources, Budget and Finance Services, Procurement, Security and programme execution. This work is to be carried out in compliance with WHO’s rules and regulations, policies and procedures, and with internal and external audit observations and recommendations, and in collaboration with the Member States of the countries covered by the Regional Office.
DESCRIPTION OF DUTIES
Efficient, reliable, transparent and outcome focused management of a large team of staff in the Regional Office and country level structures. Plan, coordinate and lead the Division of Administration and Finance’s support with overall responsibility for all aspects of human resources, financial management and budget support, general administration, logistics and operations, procurement, information technology, security, and WHO`s ERP-system (GSM) across the Region and all its country-level operations including sub regional and regional structures. The following overall duties include: -Advising the Regional Director, health programme Directors and Heads of WHO Country Offices on all non-technical aspects of operational planning, covering a wide range of administrative, financial, budgetary human resources management, information technology, logistics, procurement, and security related issues. Exercising primary responsibility in ensuring the smooth running, reporting and scrutinizing the finalization of project proposals and agreements in respect of administrative, legal, financial and staffing implications.
-Exercising primary responsibility for staff relations, including incentives and disciplinary matters. Promoting a culture of consistent compliance with rules and regulations as well as ethical behaviour.
-Providing advice in and outside of the Regional Office on financial aspects of operations and their implementation, aiming at optimizing service delivery and arriving at economies-of-scale within the given financial parameters, while at the same time ensuring meticulous adherence to financial rules and guidelines in a transparent manner, best suited to instill trust by key stakeholders such as donors and Member States in WHO’s operations.
-Creating an environment in the Region that promotes and supports the implementation of the best management practices, which are aligned with the overall changes in management/administrative roles, responsibilities and practices in WHO globally.
-Leading the effective and efficient implementation of WHO’s internal control framework in the region and reporting any major discrepancies to the Regional Director and the relevant functional lead at WHO Headquarters / General Management and taking corrective action where required.
-Collaborating with interlocutors outside WHO on matters of security, project implementation frameworks, host agreements, protocol and diplomatic issues with host governments, technical partners, donors, NGOs, etc., and taking responsibility for these areas ensuring smooth operations across the Regional Office and in country operations.
-Promoting integration of Regional and Country Office perspectives and operational capacities into the Divisions‘ work programmes. Provide the stable managerial framework that demonstrates the Regional Office`s efficiency and ability to deliver results-driven services of a consistently high standard.
-Perform all other related duties as assigned.
Essential: An advanced university degree (Masters level or above) in business administration, management, finance or related field.
Desirable: A Ph.D. or specialized post-graduate certification in business administration and/or management.
Essential: A minimum of 15 years of professional experience managing the administration and financial resources of programmes and/or departments in an organization. Within this experience a minimum of 7 years‘ experience must have been gained in an international context.
Desirable: Professional work experience working in WHO, the UN and or International Organization including at the Regional / Country level. Experience in change management and organizational development.
-Extensive practical knowledge of modern management principles and techniques, especially in respect of large operations at either/or national, regional and global levels.
-Strong knowledge and skills in managing and coordinating large budgets and financial resources.
-Strong knowledge and skills in Administration, Operations, Human Resources, Information Systems, Logistics, Procurement, and Security.
-Proven leadership ability.
-Ability to provide authoritative advice and motivate large groups of staff.
-Ability to clearly and articulately present concepts and strategies on a broad range of issues while representing and promoting the Organization.
-Respecting and promoting individual and cultural differences
-Ensuring effective use of resources
-Creating an empowering and motivating environment
Use of Language Skills
Essential: Expert knowledge of written and spoken English.
Desirable: Intermediate knowledge of French or other WHO language.
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 106,023 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3967 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO’s operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
Link to the organization’s job posting: https://unjobs.org/vacancies/1678043442005