Human Resources Associate, Riyadh, Saudi Arabia

Organization: UNICEF - United Nations Children’s Fund

Country: Saudi Arabia

City: Riyadh

Office: UNICEF Riyadh, Saudi Arabia

Closing date: Monday, 13 March 2023

Human Resources Associate, General Services 6, Gulf Area office - Riyadh

Job no: 559802

Position type: Fixed Term Appointment

Location: Saudi Arabia Division/Equivalent: Amman(MENA)

School/Unit: Saudi Arabia

Department/Office: Riyadh, Gulf Area Office

Categories: Human Resources

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

The focus of HR positions at this level is on the provision of specialized transactional HR activities

pertaining to recruitment and placement, administration of entitlements, staff development and

career development, job classification and/or performance management. Specialized activities

pertain to the application of HR regulations, rules and procedures in the context of, on a day-to-

day basis, there typically being more complications that arise with a broader variety of solutions

that are not always clearly covered in general guidelines, thus requiring a greater capacity to

adapt and interpret. These positions consequently, require in-depth knowledge of the subject

matter and the capacity to carry out tasks with strong independence. Thus, managerial oversight

for these positions is limited to ensuring results are fulfilled according to work-plans and

facilitating any issues that arise outside of established patterns.

How can you make a difference?

Under the close supervision and guidance of senior operations associate, the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Summary of key functions/accountabilities:

1) Support to business partnering: -Support the business partners in developing initiatives to encourage employee well-being

and employee recognition schemes

- Support the management of change processes by advising clientele on changes to HR

processes under the guidance of HR Business Partner

-Support the business partners in assisting clientele in using HR systems such as talent

management, agora and achieve.

2) Support in processing of entitlement and benefits:

-In consultation with supervisor, analyze, research, verify, and compile data and

information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to

-support consistent and equitable application of decisions and implementation of agreed

upon action.

-In consultation with supervisor, analyze, research and verify information for the purpose

of responding to staff queries on areas related to benefits and entitlements

-Initiates the processing of a wide range of personnel actions in accordance with UNICEF

rules and regulations, by ensuring all relevant forms and actions are completed by staff

and forwarded to the GSSC.

-Maintains and prepares all personnel-related records and files, ensuring all information

on each staff member is up-to-date and accurate.

3) Support in recruitment and placement: -Prepares and circulates internal and external advertisements.

-Liaises with candidates in the various stages of the recruitment process.

-Prepares formal acknowledgement, offer and regret letters.

-Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.

-Monitors life-cycle of recruitment process to update supervisor as necessary.

4) Support in organization design and job classification: -Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.

-Drafts and edits job descriptions to be submitted for classification for review by supervisor.

-Follows up and liaises with HQ and RO over status of requests to ensure timely completion.

-Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation.

-Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

-Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.

-Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

5) Support in learning & capacity development: -In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.

-In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.

-Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.

-Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

-Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

-Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

6) General office support

To qualify as an advocate for every child you will have...

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

A minimum of 6 years of progressively responsible administrative or clerical work experience required.

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Feb 28 2023 Arab Standard Time Application close: Mar 13 2023 Arab Standard Time

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Closes Mar 13 2023

Human Resources Associate, General Services 6, Gulf Area office - Riyadh in Saudi Arabia

The UNICEF Gulf Area Office (UNICEF GAO) is unique in its mandate. It is accountable for providing programmatic support to Saudi Arabia, the United Arab Emirates, Bahrain, Kuwait and Qatar. In addition, it identifies, cultivates and sustains partnerships with Gulf-based partners to generate resources for the organization globally. UNICEF has a role to play in ensuring rapid development in the Gulf is child sensitive and child focused and that children remain at the heart of the national development dialogue.

Link to the organization’s job posting: