Programme Associate, Buenos Aires
Organization: UNDP - United Nations Development Programme
City: Buenos Aires
Office: UNDP Buenos Aires
Closing date: Monday, 20 March 2023
Job Identification : 8980
Locations : Buenos Aires-01, Argentina
Posting Date : 03/06/2023, 03:50 PM
Apply Before : 03/20/2023, 05:00 AM
Job Schedule : Full time
Agency : UNDP
Grade : NB3
Vacancy Type : National Personnel Service Agreement
Practice Area : Inclusive Growth
Bureau : Regional Bureau for Latin America and the Caribbean
Contract Duration : 1 Year with Possibility for extension
Education & Work Experience : Bachelor’s Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience
Required Languages : Fluency in English and Spanish.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the overall guidance of the Inclusive Development Coordinator, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate supports staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects‘ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information. Enter Duties and Responsibilities here.
Duties and Responsibilities
Monitor the purchasing and acquisition processes of direct implementation projects (DIM) and direct support actions for national implementation projects (NIM).
Support the drafting and review of the Terms of Reference and the documentation associated with the new individual contracting processes and subcontracts. Make the request for the procurement process by uploading the documents in UN all.Provide the information related to the COA of the project and other related information. Monitor the products and reports to be submitted and support their review, in accordance with the payment schedules established in the Terms of Reference and the corresponding due dates.
Carry out and follow up on the payment processes, by requesting the receipt, and preparing the data in the Reception Certificate or the direct payment request, as appropriate. Follow up payments with the Finance area.
Carry out follow-up and monitoring of national implementation projects. Follow up on the technical, accounting and financial reports to be submitted by the counterparties. Support the counterparts for the preparation of revisions to the project documents. Monitor the budget and financial availability of the DIM and NIM projects. Support communication with government actors or other counterparts for the presentation of what was agreed in a timely manner.Provide assistance in logistical aspects for meetings, events, workshops and prepare the corresponding minutes.Provide assistance for the collection of statistical and technical information on relevant socioeconomic issues for the area and collaborate in the preparation of reports.
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
Business Direccion and Strategy
Ability to develop effective strategies and prioritised plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions
Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Ability to animate individuals and communities of contributors to participate and share, particularly externally
Digital & Innovation
Visualisation & mapping
Ability to visualise and clarify ideas, processes or (complex) situations by making quick sketches, drawings or using diagrams, illustrations, photos, videos, animations, three dimensional mock-ups to support group dialogues, reflection, ideation, problem solving or decision making.
Using abstraction, analogical and metaphorical thinking to create compelling visuals, maps, models or embodied thinking that provide new perspectives and help a group of disparate actors to find a common language and develop a shared mental model.
Ability to quickly grasp the dynamics of a complex system, identify key elements, entities and their relations, create maps or models that help people inside the system, or outsiders, understand its dynamics; being able to swiftly make sense of an undifferentiated mass of information, extract its very essence, and turn that into key messages and
Brand & quality management
Ability to position a UNDP brand and uphold it to a high level of quality
2030 Agenda: Prosperity
Required Skills and Experience
Min. Education requirements
Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree (Bachelor’s) in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
Min. years of relevant work experience
A minimum Six (6) years of progressively responsible administrative or programme experience is required at the national or international level with secondary education and/or for a University Degree at the Bachelor’s level, a minimum of three (3) years of work experience.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
The experience in management of development projects, in public policies will be valued in the United Nations System
Desired skills in addition to the competencies covered in the Competencies section
Candidates with good qualities in operational and technical issues will be valued to prepare written reports associated with the area’s theme.
Experience in UN system platform´s
Fluency in English and Spanish.
The following documents shall be required from the applicants:
Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Important information for US Permanent Residents (‚Green Card‘ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Link to the organization’s job posting: https://unjobs.org/vacancies/1678141608445