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United Nations Office for Project Service

Grants Analyst

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  • United Nations Office for Project Service

Grants Analyst

Hosted EntitiesSUN

Job categoriesAdministration, Project Management

Vacancy codeVA/2017/B5007/13160


Department/officeECR, GVA, Geneva

Duty stationGeneva, Switzerland

Contract typeInternational ICA

Contract levelIICA-1

Duration1 Year

Application period25-Sep-2017 to 15-Oct-2017

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.


This vacancy has been cancelled.



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Background Information - Job-specific

UNOPS is the legal and administrative host of the SUN Movement Secretariat. SUN Movement Secretariat has developed as a small coordinating mechanism. It has no operational role, but seeks to link together countries and networks in the SUN Movement to ensure that support, requested in countries to intensify actions and achieve nutrition objectives, is received in a coordinated and coherent way. It also ensures that the Movement’s progress is tracked efficiently and communicated clearly.

As part of the hosting UNOPS Geneva Office is a fund manager the SUN Movement Pool Fund.

The Grants Analyst will be responsible for the management of all grants related to the project. (S)he will work closely with all project partners and stakeholders in all aspects relating to grants and general financial management. The Grants Manager is ultimately responsible for compliance with relevant procurement guidelines and regulations and is responsible for ensuring that grants administered by UNOPS are in accordance with the applicable UNOPS Regulations and Rules and Administration Instruction(s).

Functional Responsibilities

Act as the main focal point for drafting of the Call for Proposals process

Administer the call for proposals process in line with UNOPS policies and procedures, this includes dissemination of CFP (and Expression of Interest if appropriate), collection of proposal, preparation for review by grant selection committee, preparation of evaluation reports and their submission to relevant authority for grant awards.

Take responsibility for coordinating and facilitating the work of the grant selection committee

Works with different involved partners in monitoring implementation of grants by tracking timely start and completion of all activities and proactively highlighting for discussion and action the activities that are at risk of getting delayed.

Draft grant agreements, in collaboration with SUN Movement Pooled Funds Coordinator/Advisor

Administer the timely signature of grants and release of funding to all grantees.

Manage day to day administration of the grant management activities, tracks reports, processes grantee registrations, payments

Review financial information with the concerned team identify bottlenecks and corrective actions.

Work with the UNOPS finance team to prepare quarterly accrual reports and the annual financial report as per project schedules.

Lead on the development of the annual narrative reports on grants administration as required in project agreement documents and with inputs from the Monitoring & Evaluation Specialist and Pooled Fund Coordinator.

Perform other related duties and tasks as needed for effective implementation of grants, narrative reports, financial reports, targets and Key Performance Indicator as related.

Monitoring and Progress Controls

Comprehensive and systematic documentation of all grants related documents in compliance with project agreements,applicable financial rules and regulations, and record retention policy

The incumbent will participate in weekly team meeting calls to report on progress relevant to the team, share objectives for the following week, highlight milestones and identify areas of collaboration

The incumbent will define his/her own performance indicators responding to the priorities identified with his / her supervisor


Master’s or bachelor’s degree in business administration, public administration, procurement, finance, or related area is required.


With master’s degree a minimum 2 years of experience OR with bachelor’s degree a minimum of 4 years of experience in grant administration, fund management, project management, or procurement is required.

Previous experience in UNOPS grant management is desirable.


Fluent oral and spoken English required. Knowledge of French and/or other UN languages is desirable.


Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

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Dokument erstellt am 2017-10-06 12:06:05